Senior Controller

The Maureen and Mike Mansfield Foundation; Washington (District of Columbia); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan with employer‑s

paid holidays

vacation

sick leave

Job summary

The Maureen and Mike Mansfield Foundation is seeking a Senior Controller to lead its finance function, owning monthly close, budgeting, and audits. The role is based in Washington, DC with a hybrid schedule—two remote days per week and three in-office—and requires coordination across the Tokyo office and federal grant programs.

Ideal candidates bring extensive nonprofit accounting experience, including Uniform Guidance compliance, grant reporting, and endowment management, and possess strong

Qualifications

• Bachelor’s degree in accounting, finance, or a related field.
• 10+ years of progressive accounting and finance experience, including substantial nonprofit accounting experience.
• Hands-on experience managing federal grants, and program funding, including Uniform Guidance compliance, cost allocation, and funder reporting.
• Proven experience running a month-end close and producing monthly financial statements for senior leadership.
• Experience managing an annual audit.
• Experience supervising staff and managing an outsourced accounting firm or similar external provider.
• Advanced skills in Sage Intacct (or comparable nonprofit accounting system) and Excel; proficiency with Microsoft 365 and Google Workspace.
• Fluent in English.
• PreferredActive CPA license
• PreferredMaster’s degree in accounting, finance, or business
• PreferredSingle Audit experience
• PreferredExperience at a foundation or similarly sized nonprofit
• PreferredFamiliarity with HIPAA privacy requirements for employer health plans
• PreferredFamiliarity with Japan, Japanese language proficiency is a plus

Responsibilities

• Manage the month-end close with the Finance Associate and the outsourced accounting firm.
• Produce monthly financial statements for the Vice President and President.
• Work closely with program managers on program budgets, grant spending.
• Lead the annual budget and the annual audit.
• Manage the Foundation’s endowment funds and allocations.
• Coordinate financial operations with the Tokyo office.

Skills

Fluent in English

Nonprofit accounting

Grant reporting

Education

Bachelor’s degree in accounting, finance, or related field

Tools

Sage Intacct

Excel

Microsoft 365

Google Workspace

Job description

Job Description

The Maureen and Mike Mansfield Foundation is hiring a Senior Controller to lead our finance office. The Foundation implements programming for professionals involved in U.S.-Asia relations, with offices in Washington, DC, Missoula, and Tokyo. The role is based in Washington, D.C. and is hybrid with two (2) days per week of remote work and three (3) days in-office. The role requires occasional travel and evening meetings.

Location: Washington, DC - primarily on-site, with flexibility for up to 2 remote workdays per week

Reports to: The Vice President and works closely with the President and Board Treasurer and Investment Committee Chair

Supervises: Finance Associate; oversees the Foundation’s outsourced accounting firm

Status: Full-time, exempt

Benefits

• Health insurance
• 403(b) retirement plan with employer contribution 100% vested
• paid holidays
• vacation
• sick leave

About the role

The Senior Controller leads the Foundation’s finance function and is its senior hands-on finance professional. This role owns the monthly close and financial reporting, leads the annual budget and audit, manages the Foundation’s endowment funds, and partners with program managers and the Tokyo office so leadership always has an accurate, timely picture of the Foundation’s finances.

This role requires substantial experience administering federally funded nonprofit programs, including Uniform Guidance compliance, grant reporting, and audit preparation. We are looking for an experienced nonprofit accountant who is equally comfortable in the detail of the general ledger and in front of senior leadership, with a strong background in federal grants and program funding.

In this role, you will:

• Manage the month-end close with the Finance Associate and the outsourced accounting firm
• Produce monthly financial statements for the Vice President and President
• Work closely with program managers on program budgets, grant spending
• Lead the annual budget and the annual audit
• Manage and track the Foundation’s general and restricted endowment funds and their allocations
• Coordinate financial operations and reporting with the Foundation’s Tokyo office

Key responsibilities

• Monthly close and financial reporting
• Own the month-end and year-end close: set the close calendar, direct the work of the Finance Associate and outsourced accounting firm, and review and approve journal entries, account reconciliations, and the general ledger
• Produce accurate monthly financial statements and a management reporting package for the Vice President and President, with budget-to-actual analysis and clear commentary on variances, trends, and risks
• Prepare quarterly and annual financial statements under nonprofit accounting standards (including tracking of net assets with and without donor restrictions)
• Present financial results to the Vice President, President, and Board Finance Chair as requested
• Manage cash flow, banking relationships, and cash forecasting

Program partnership, grants, and compliance

• Work closely with program managers to build program budgets, review spending against grant and program budgets, and help them understand and act on their financial results
• Manage the financial side of federal grants and other program funding: cost allocation, allowable-cost review, drawdowns, and timely, accurate financial reports to funders
• Ensure compliance with Uniform Guidance (2 CFR 200) and prepare for any Single Audit requirements
• Ensure the Foundation meets its legal and fiduciary obligations, including Form 990, charitable registrations, and 1099 filings
• Serve as the finance contact for the outsourced payroll and HR provider; review payroll reports and benefit invoices and ensure payroll costs are correctly allocated to programs and grants

Annual budget and audit

• Lead and manage the annual budget process: set the timeline, work with the Vice President, President, and program managers to build the organizational and program budgets, and present the budget for approval
• Monitor budget-to-actual results throughout the year, prepare forecasts, and flag variances early
• Lead and manage the annual financial audit (and Single Audit, if required): prepare schedules, serve as the auditors’ main contact, and implement recommendations

Endowment management

• Manage the Foundation’s endowment funds, including accounting for investment activity, donor restrictions, and board-designated funds
• Calculate and administer annual endowment allocations and draws in line with the spending policy and donor intent
• Serve as the finance liaison to investment managers and custodians and report on endowment performance to leadership and the Board

Tokyo office

• Work closely with the Tokyo office on budgeting, financial reporting, fund transfers, and intercompany transactions
• Ensure Tokyo activity is recorded accurately and consistently, including foreign currency transactions and consolidation into the Foundation’s financial statements
• Be available for occasional early-morning or evening calls across time zones

Leadership and supervision

• Supervise and mentor the Finance Associate: set annual work plans, delegate and review work, hold regular check-ins, and conduct annual evaluations
• Manage the relationship with the outsourced accounting firm, including scope, deliverables, quality, and fees
• Maintain strong internal controls and keep the Financial Policies and Procedures Manual current; explain policies clearly to staff and management
• Use good judgment to resolve or escalat[e] questions and problems

Qualifications

• Bachelor’s degree in accounting, finance, or a related field
• 10+ years of progressive accounting and finance experience, including substantial nonprofit accounting experience
• Hands-on experience managing federal grants, and program funding, including Uniform Guidance compliance, cost allocation, and funder reporting
• Proven experience running a month-end close and producing monthly financial statements for senior leadership
• Experience managing an annual audit
• Experience supervising staff and managing an outsourced accounting firm or similar external provider
• Advanced skills in Sage Intacct (or a comparable nonprofit accounting system) and Excel; proficiency with Microsoft 365 and Google Workspace
• Fluent in English
• PreferredActive CPA license
• PreferredMaster’s degree in accounting, finance, or business
• PreferredSingle Audit experience
• PreferredExperience at a foundation or similarly sized nonprofit
• PreferredFamiliarity with HIPAA privacy requirements for employer health plans
• PreferredFamiliarity with Japan, Japanese language proficiency is a plus

What we value

• Clear communication with staff, outsourced team members, program managers, and leadership
• Sound judgment and discretion with confidential information
• Comfort working both independently and as part of a team

Physical Requirements

• Able to sit for long periods of time (6+ hours)
• Able to view computer screen for long periods of time (6+ hours)
• Able to perform repetitive wrist and finger motions (typing/using keyboard and mouse for 6+ hours)
• Able to see, hear, and speak

Work environment

This position is based in the Foundation’s Washington, DC office. The standard schedule is Monday through Friday. Occasional evening, early-morning, or weekend work (including calls with the Tokyo office) or travel for Foundation programs may be required. Exempt staff earn compensatory time off for required weekend or holiday program work, per Foundation policy.

Company Description

The Maureen and Mike Mansfield Foundation is an independent 501(c)(3) organization that promotes understanding and cooperation among the nations and peoples of Asia and the United States. Maureen and Mike Mansfield’s values, ideals, and vision for U.S.-Asia relations continue through the Foundation’s exchanges, dialogues, and publications, which create networks among U.S. and Asian leaders, explore the underlying issues influencing public policies, and increase awareness about the nations and peoples of Asia. The Foundation receives support from individuals, corporations and philanthropic organizations. It also provides support to The Maureen and Mike Mansfield Center at The University of Montana.

Company Description

The Maureen and Mike Mansfield Foundation is an independent 501(c)(3) organization that promotes understanding and cooperation among the nations and peoples of Asia and the United States. Maureen and Mike Mansfield’s values, ideals, and vision for U.S.-Asia relations continue…