Senior Contracts Administrator

MAG Aerospace; Fairfax (VA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Total rewards program

Tuition assistance

Job summary

MAG Aerospace seeks a Senior Contracts Administrator to manage contracts with government customers and subcontractors, ensuring compliance with FAR/DFARS and SBA requirements. The role includes negotiating terms, coordinating reviews, and maintaining contract documentation.

The candidate will lead proposal activities, analyze solicitations, and work closely with internal teams to mitigate risk and ensure timely deliverables.

Qualifications

• 5+ years of contract administration experience in government or regulated environments.
• Experience with FAR/DFARS and government contracting processes.
• Ability to analyze risk and advise on mitigation strategies.

Responsibilities

• Administer contracts and subcontracts, including modifications and reviews.
• Lead proposal activities: analyze solicitations, prepare summaries, assess risk.
• Advise management on contractual rights, obligations, and risk.
• Maintain contract data, generate reports, and support monthly/quarterly deliverables.
• Coordinate reviews and approvals with internal teams prior to submission.

Skills

Contract administration

Proposal development

Risk analysis

Regulatory knowledge

Communication skills

Education

Bachelor's degree

Tools

Deltek Costpoint

MS Office

Job description

Position Summary

Senior Contracts Administrator, under general direction, independently performs a full range of complex duties with primary emphasis on ensuring that contractual relationships between the company, its government customers, and subcontractors conform to SBA requirements, FAR/DFARS regulations, company objectives, and applicable state and federal laws. This position is responsible for creating, revising, reviewing, negotiating, and overseeing federally funded contracts held by the company.

Essential Duties and Responsibilities

• Administer cradletograve management of assigned contracts and subcontracts, including contract modifications; ensuring compliance with prime contract requirements; preparing proposals; and negotiating contract terms with existing or prospective clients.
• Independently lead and support proposal activities, including analyzing solicitations, preparing summaries, and developing strategies and recommendations with attention to financial and business risk. Participate in proposal team meetings, prepare terms, conditions, and assumptions, review technical and pricing proposals for accuracy and consistency, conduct risk analyses, and prepare proposal documents for submission to the customer.
• Advise management on contractual rights and obligations, risk mitigation alternatives, and business strategies.
• Maintain logs, trackers, and other data for contract activity and generate reports as required. Ensure timely processing of technical and financial deliverables for monthly and quarterly reporting.
• Coordinate with other company functions to ensure appropriate reviews are conducted; schedule reviews; and obtain necessary approvals and signatures prior to proposal submission or contract execution.
• Adhere to and communicate contract policies, procedures, methods, operating practices, and performance standards.
• Serve as the primary point of contact between the company and customers for all contractual matters on assigned contracts and related agreements, including Proprietary Information Agreements and other business documents.
• Lead negotiation of contract terms from proposal stage through project closeout in accordance with applicable regulations and collaborate with customers to definitize and complete contracts.
• Coordinate with subcontractors on contractual documentation, modifications, customer requests, and other subcontract matters. Maintain contract files in compliance with CPSR requirements and DCAA/DCMA audit guidelines.
• Develop or review prime contract and subcontract flowdown documents to ensure compliance with requirements and minimize company liability.
• Perform all aspects of assigned contract or purchase order processing, including accuracy of data entry, contract funding, scope changes, amendments, delivery schedules, legal requirements, and other commitments.
• Prepare, track, and submit Contract Data Requirements Lists (CDRLs).
• Assist HR, Finance, and Procurement departments in fulfilling contractual agreements.

Requirements

• 5+ years of experience in contract administration, subcontract administration, negotiations, and leading/supporting proposals.
• Experience with various contract types, including fixedprice, timeandmaterials, costreimbursable, and GSA schedules, including GWACs, BPAs, rapid response IDIQs, and Other Transaction Agreements (OTAs).
• Handson experience in identifying and categorizing risk, FAR 9.5 organizational conflict of interest (OCI) terms, and developing mitigation strategies as needed.
• Indepth knowledge and working understanding of the U.S. Government acquisition and procurement environment, commercial contracting methods, FAR/DFARS, and related regulations.
• Ability to establish and maintain relationships with internal and external clients.
• Ability to operate with minimal supervision in a fastpaced, teamoriented environment.
• Must be able to work in person at a MAG facility at least two days per week.

Clearance

• Must be able to obtain and maintain a Secret security clearance.

Education

• Bachelor’s degree preferred in finance, accounting, or business administration. Equivalent professional experience will be considered.

Desired Experience and Certifications

• Experience with Deltek Costpoint project setup.
• Top Secret clearance.
• Proficiency with MS Office products (Excel, Word, PowerPoint, Outlook, Project, OneNote).
• Certified Federal Contract Manager (CFCM), Certified Professional Contract Manager (CPCM), or a contract management certificate from an accredited institution.
• Detail and processoriented approach to portfolio management with demonstrated knowledge of effective project management strategies and tools.
• Ability to interact professionally and productively at all levels.
• Excellent verbal and written communication skills.
• Strong organizational and followup skills.
• Located in Fairfax, VA or the surrounding Washington, DC area.

Special Note

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

Benefits and Compensation

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $85,000 to $100,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.