Senior Contracts Administration

BKF Engineers, Inc.; Oakland (CA); Híbrido; USD 87.000 - 117.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Profit sharing

401k

Paid time off

9 paid holidays

Flexible schedules

Education reimbursement

Professional dues

Descripción de la vacante

BKF Engineers, Inc. is seeking a Senior Contracts Administrator to manage contract activity with moderate to high risk, supporting legal, financial, and project management teams. This is a temporary role anticipated to last four to six months.

Responsibilities include reviewing contracts, maintaining SharePoint workflows, and collaborating with engineers and stakeholders to ensure accurate provisions and templates reflect BKF policies and industry trends.

Formación

• 10+ years of contract review and negotiation experience, preferably within the public sector with professional engineering environment.
• Strong understanding of construction, engineering, or professional services contracts.
• Experience working closely with engineering teams or technical departments, bridging legal and technical language.
• Excellent written communication and editing skills, able to comment clearly and professionally.
• Comfortable interpreting statutes (public contracts code, labor laws, license board regulations, etc.).
• Strong research and documentation skills, ideally with experience using legal tools.
• Experience with contract-review platforms such as Word Redlining, SharePoint, DocJuris, and Box AI (preferred).

Responsabilidades

• Prioritize contract reviews and drive assignments to completion with limited supervision.
• Maintain Contract Review SharePoint Site and manage agreements; assign Lead Reviewers.
• Evaluate and improve contract administration and document management processes for efficiency.
• Review public agency contract language with PIC and VP.
• Analyze terms for risk and alignment with policies and laws.
• Provide clear, professional comments on drafts and propose alternatives.
• Collaborate with engineers and project managers to reflect technical needs.
• Contribute to standard contract templates and BKF policy updates.
• Assist in drafting NDAs, teaming agreements, amendments, and other legal docs.
• Coordinate with internal teams to develop legal materials.
• Compare new contracts with existing ones for consistency.
• Maintain searchable records of client contracts with markups.

Conocimientos

Contract review

Negotiation

Risk assessment

Legal/document review

Cross-functional collaboration

Written communication

Statutory interpretation

Herramientas

Word Redlining

SharePoint

DocJuris

Box AI

Descripción del empleo

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you'll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

As a Senior Contracts Administrator, you will be responsible for managing contract activity that carries moderate to high risk for BKF. This role is critical to ensuring the efficiency and accuracy of our contracting processes while supporting the smooth operations of our legal, financial, and project management teams. You will help ensure that all contractual matters are handled with the highest level of integrity and attention to detail. NOTE: This is a temporary position, anticipated duration of four to six months.

Responsibilities

• Work independently with limited supervision, exercising sound judgment to prioritize contract reviews, manage competing deadlines, and drive assignments through completion.
• Maintain Contract Review SharePoint Site. Request Professional Services Agreements and Prime Agreements when needed. Assign Lead Reviewers based on contract type.
• Proactively evaluate existing contract administration and document management processes; recommend and help implement improvements that increase efficiency, accuracy, consistency, and visibility.
• Review Public Agency contract language and assist PIC and VP with identifying contract language that should be changed.
• Review and analyze contract terms and legal documents for risk, inconsistencies, and alignment with company policies, statutes, and applicable laws
• Provide clear, concise, and professional written comments on contract drafts, and recommend alternatives or solutions for problematic language.
• Collaborate directly with engineers, project managers, and internal stakeholders to gather context, clarify intent, and ensure contract provisions reflect technical and operational needs.
• Participate in internal efforts to establish, maintain and refine standard contract templates and specifications based on BKF policies, regulatory updates and industry trends
• Assist in the preparation, review and editing of NDAs, teaming agreements, amendments, assignments and other legal documents.
• Collaborate with multiple internal project managers and legal staff to develop all contract and other legal materials and supporting documents.
• Compare new project contracts with existing contracts for the same client to ensure consistency with previous agreements.
• Maintain searchable records of existing client contracts, including markups and negotiated terms, for easy review on future projects.

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you'll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

As a Senior Contracts Administrator, you will be responsible for managing contract activity that carries moderate to high risk for BKF. This role is critical to ensuring the efficiency and accuracy of our contracting processes while supporting the smooth operations of our legal, financial, and project management teams. You will help ensure that all contractual matters are handled with the highest level of integrity and attention to detail. NOTE: This is a temporary position, anticipated duration of four to six months.

Responsibilities

• Work independently with limited supervision, exercising sound judgment to prioritize contract reviews, manage competing deadlines, and drive assignments through completion.
• Maintain Contract Review SharePoint Site. Request Professional Services Agreements and Prime Agreements when needed. Assign Lead Reviewers based on contract type.
• Proactively evaluate existing contract administration and document management processes; recommend and help implement improvements that increase efficiency, accuracy, consistency, and visibility.
• Review Public Agency contract language and assist PIC and VP with identifying contract language that should be changed.
• Review and analyze contract terms and legal documents for risk, inconsistencies, and alignment with company policies, statutes, and applicable laws
• Provide clear, concise, and professional written comments on contract drafts, and recommend alternatives or solutions for problematic language.
• Collaborate directly with engineers, project managers, and internal stakeholders to gather context, clarify intent, and ensure contract provisions reflect technical and operational needs.
• Participate in internal efforts to establish, maintain and refine standard contract templates and specifications based on BKF policies, regulatory updates and industry trends
• Assist in the preparation, review and editing of NDAs, teaming agreements, amendments, assignments and other legal documents.
• Collaborate with multiple internal project managers and legal staff to develop all contract and other legal materials and supporting documents.
• Compare new project contracts with existing contracts for the same client to ensure consistency with previous agreements.
• Maintain searchable records of existing client contracts, including markups and negotiated terms, for easy review on future projects.

• 10+ years of contract review and negotiation experience, preferably within the public sector with professional engineering environment.
• Strong understanding of construction, engineering, or professional services contracts.
• Proven ability to identify risks, inconsistencies, or unclear terms, and recommend edits, alternatives, or language improvements.
• Experience working closely with engineering teams or technical departments, with an ability to bridge legal and technical language.
• Excellent written communication and editing skills-must be able to comment clearly and professionally in a consistent voice.
• Comfortable interpreting and applying relevant statutes (public contracts code, labor laws, license board regulations, etc.).
• Strong research and documentation skills, ideally with experience using legal tools
• Experience with document management and contract-review platforms such as Word Redlining, SharePoint, DocJuris, and Box AI (preferred).

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

• The typical base salary range for this position is $87,142.00 - $116,688.00, annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweekly.
• Competitive salaries, profit sharing, and 401k.
• Generous paid time off packages.
• 9 Paid Holidays.
• Flexible schedules.
• Education reimbursement, paid annual dues for professional and societal organizations.
• BKF offers competitive and award-winning benefits and perks.

BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

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