Senior Contract Support Specialist

Chenega Professional Services Strategic Business Unit; Silver Spring (MD); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Benefits program

Promotion opportunities

Recognition for performance

Job summary

Chenega Government Mission Solutions, LLC. is seeking a Senior Contract Support Specialist to support the FDA Office of Acquisition and Grant Services. The role involves day-to-day acquisition operations, maintaining files, and preparing contracts and purchase orders.

The position requires at least 5 years in Federal contracting, strong communication skills, and experience with PRISM and FDA policies. Telework is allowed with periodic on-site reporting in Silver Spring, MD as needed.

Qualifications

• Minimum qualifications include a degree and 5 years of Federal procurement or contracting work experience.
• Experience with FAR/HHSAR and FDA policies is preferred.
• Proficiency with MS Office suite and contract management systems (e.g., PRISM) desired.

Responsibilities

• Develop Statements of Work (SOWs) and technical documentation compliant with Federal statutes and FDA policies.
• Analyze requirements and resolve ambiguous provisions with corrective action as needed.
• Coordinate with FDA program offices and vendors to ensure timely procurement actions.

Skills

Strong communication

Contracting experience

PRISM knowledge

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

SharePoint

Adobe Acrobat

Teleconference apps

Job description

Summary

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Government Mission Solutions, LLC., a Chenega Professional Services’ company, is looking for a Senior Contract Support Specialist to support the Food and Drug Administration Office of Acquisition and Grant Services. In this role, the Senior Contract Support Specialist shall assist in the day-to-day operations and provide support to OAGS acquisition personnel. This includes, but is not limited to, the maintenance of acquisition files; development of documentation for contracts and purchase orders; working as a liaison between FDA program office personnel and vendors; and supporting Contract Specialists and Contracting Officers when necessary.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employees’ knowledge, critical thinking, and determination to innovate scalable solutions for our clients.

Work Location:

This position is remote but may require occasional reporting to the FDA Silver Springs, MD office upon special request from the FDA Contracting Officer Representative (COR), Branch Chief, or Team Lead

Responsibilities

• Develop Statements of Work (SOWs) and other technical documentation / specifications, in order to ensure that documentation complies with Federal statutes, regulations, FDA


• staff manual guides (SMGs), and FDA policies.


• Review plans and specifications for restrictive, subjective, and/or ambiguous requirements and resolve problems and conditions requiring clarification and if needed,


• appropriate corrective action.

• Analyze the impact of the current economic climate within the supply, service, construction, IT, and A-E industries for appropriate procurement action.


• Obtain necessary pre-solicitation approvals and clearances from USDA, OMB, General Services Administration, Department of Labor, Small Business Administration, and other


• agencies, states, and regulatory authorities.


• Input assigned requisition data into OAGS’ PSC Workload Module (otherwise known as the Acquisition Lifecycle Platform (ALP)) on a weekly basis.


• Process procurements with various dollar thresholds, size, and complexity; advertising requirements, obtain quotations/proposals from vendors, and analyze responses; prepare


• purchase orders and prepare supporting documentation for the file.


• Prepare special provisions and clauses; formulate proposal preparation instructions and evaluation criteria for complex contracts; evaluates and rates the proposals of competing


• offers to recommend how the competitive range should be determined.


• Provide a full range of contract scheduling, development, administration, and termination services.


• Maintain current acquisition plans, milestone charts, and related schedules to ensure adequate resources are available to meet the Government need(s). Participate in presolicitation


• planning and coordinating with Government officials to develop a solicitation package, including the design of special provisions and clauses that incorporate the acquisition strategy.


• Process administration actions to include processing modifications, processing of vouchers/invoices for payment and monitoring contractor progress.


• Ensure that assigned procurement actions meet the established deadlines as outlined in the OAGS Service Level Agreements


• Maintain and update various contract files.


• Perform special assignments and projects as tasked.


• Complete various procurement reports, monitor accordingly and summarize.


• Respond to inquiries on the status of various procurement actions.


• Research various regulatory sources in the fulfillment of assigned requirements.


• Respond to FDA program office personnel and vendor questions and complaints.


• Performs related work as required; and


• Attend training courses as directed and sponsored by the Government.


• Contract Acquisition Support
  
  
  
  • Assist in preparing contract actions per the procedures detailed in Section 2.3, which shall include acquisitions that exceed Simplified Acquisition Threshold (SAT) and task orders/delivery orders issued under existing contracts. The Contractor shall remain in compliance with the FAR, HHS Acquisition Regulations (HHSAR), requisite FDA staff manual guides, and policies that will be specified in each ITO. Additionally, the Contractor shall comply with the Service Level Agreements (SLA) times for contracts.
  
  
  
  


• Simplified Acquisition Support
  
  
  
  • assist in preparing simplified acquisitions per the procedures detailed in Section 2.3, which shall include purchase orders issued up to the SAT and shall include GSA and GWAC orders. The Contractor shall remain in compliance with the FAR, the requisite FDA staff manual guides, and policies, which shall be specified in each ITO. Additionally, the Contractor shall comply with the Service Level Agreements (SLA) times for simplified acquisitions.
  
  
  
  

• Other duties as assigned

Qualifications

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

• Background Check – successful completion of background and drug screening.


• Five (5) years of contract work experience based on the Federal Government acquisition


• work experience based on the Contract Specialist (GS-1102) Qualification Standard;


• A Baccalaureate degree from an accredited institution and 24 semester hours of business-related college courses.


• Provide advanced support and assistance in all areas of Federal Acquisition Regulation (FAR) based Federal procurement in which expertise is required such as: preparing or reviewing pre- procurement packages, actively participating in developing and managing acquisition plans, preparing/researching support documentation, making quality recommendations to the Contracting Officer, handling and resolving problems, validating data, and otherwise completing actions needed to successfully advertise, solicit, construct, award, administer and or/or closeout Government contracts or task/delivery orders. Monitor status of and support de-obligating undelivered orders (UDOs).


• Experience in automated systems and software applications including Microsoft Word, Excel, Outlook, SharePoint, Adobe Acrobat, and teleconference applications.


• Provide on-site supervision across all task orders for all contracted staff; promptly communicate with PM, COR, and CO to assist with coordinating work related activities and resolving performance issues.


• Extensive knowledge and experience with PRISM.


• Strong communication skills; written and verbal.

Preferred Qualifications:

• Prior experience with FDA or DHHS


• Knowledge and experience with ALP


• Ability to train other team members.

Teleworking Permitted?

Yes

Teleworking Details

Hybrid reporting - predominantly Telework