Senior Contract Manager, Division of Procurement Services

SmartRecruiters, Inc.; New York (NY); On-site; USD 83,000 - 94,000; Full time

Job summary

City of New York’s HPD seeks a Senior Contract Manager to oversee procurement timelines, contract compliance, and document control across the discretionary portfolio. You will coordinate with Legal, ACCO, and Budget to resolve issues and ensure timely registration of contracts.

The role requires strong communication, analytical skills, and familiarity with FMS/PASSPort. On-site work in New York, with collaboration across teams and community partners.

Qualifications

• Degree and procurement experience as described in the posting.
• Experience with New York City procurement rules and contract registration.
• Ability to coordinate with legal, budget, and administrative stakeholders.

Responsibilities

• Manage contract processes from inception to registration across the discretionary portfolio.
• Identify issues and coordinate with Legal, ACCO, and Budget to resolve matters.
• Ensure compliance with NYC Charter and PPB Rules and oversight agencies.
• Maintain partnerships with community partners and provide lifecycle guidance.
• Maintain a real-time contract status tracker and report updates to leadership.

Skills

Communication

Teamwork

Procurement

Contract Administration

Analytical Skills

Regulatory Knowledge

Education

Baccalaureate degree

Tools

FMS

PASSPort

MS Word

MS Excel

Outlook

Job description

Senior Contract Manager, Division of Procurement Services

• Full-time
• Agency: HOUSING PRESERVATION & DVLPMNT
• Job Category: Finance, Accounting, & Procurement
• Salary Band: $90,000 to $100,000
• Compensation: USD 83,318 - USD 93,813

About the Agency:

The Department of Housing Preservation and Development (HPD) oversees housing standards across all 3.7 million homes in New York City. As the nation’s largest municipal housing agency, HPD is responsible for building and preserving affordable housing, protecting tenants from harassment and displacement, and holding landlords accountable across the five boroughs. Under Commissioner Dina Levy and the Mamdani Administration, HPD is pursuing an ambitious housing agenda focused on the needs of New York’s tenants. With a broad set of tools including standards enforcement, tenant resources, and the creation of new affordable housing, HPD is committed to making New York City a more affordable place for renters and homeowners alike.

Your Team:

Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client-focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and all related requirements such as the New York City (City) Procurement Policy Board (PPB) Rules. PSD also registers contracts and contracts actions, manages procurement systems, and handles a number of other procurement-related responsibilities.

Your Impact:

As a Senior Contract Manager, you will join a team of procurement professionals who will work closely with community-based organizations tasked with advancing HPD’s Discretionary program objectives. The Senior Contract Manager shall act as the HPD liaison with community partners in the coordination, planning and completion of procurement activities from Council award to registration.

Your Role:

The Senior Contract Manager is responsible for managing procurement timelines, contract compliance, document management, coordinating vendor meetings, handling vendor submissions, and working with vendors to ensure contracts are executed efficiently, transparently, and in compliance with City and Council requirements.

Your Responsibilities:

The responsibilities of the position include but are not limited to:

• Manage and coordinate all contract-related processes across the life cycle of the contracts within the Discretionary portfolio, from inception to contract registration.
• Identify contracting issues and develop effective solutions, coordinating with Legal, ACCO, and Budget personnel to resolve matters promptly.
• Ensure compliance with local laws, the New York City Charter, the Procurement Policy Board Rules, and oversight agencies.
• Establish and maintain strong, positive relationships with community partners to support and provide guidance throughout the contract life cycle.
• Maintain a shared tracker reflecting real-time contract status and provide regular updates to leadership, stakeholders, and cross-functional teams.
• Forecast workloads and streamline processes.
• Support training efforts by assisting in the design, development, and delivery of training materials to staff and stakeholders on contracting processes and procedures.
• Lead and undertake special projects as needed.

Preferred skills

Significant preference for candidates with at least three (3) years’ experience in and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process.

• Excellent written and verbal communications skills
• Ability to work productively and collaboratively as part of a team.
• Proficiency in FMS, PASSPort, and such PC software as Microsoft Word, Microsoft Excel, and Outlook.
• Familiarity with the City’s contracting rules and statues, the Procurement Policy Board Rules, as well as government regulatory compliance requirements.
• Excellent analytical, interpersonal, and communication skills.
• Strong planning and organizational skills with the ability to manage multiple activities concurrently.
• Must be serving as a permanent or reachable on a civil service list for Associate Staff Analyst, Procurement Analyst, or Administrative Procurement Analyst
• ADM PROC ANAL-NM FRM M1-3 - 8297A

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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