Senior Contract Administrator

ViziRecruiter,LLC.; United States; Hybrid; USD 92,000 - 127,000; Full time

Benefits offered by this job

Medical, dental, vision

Education assistance

Transit subsidies

Job summary

The National Academies of Sciences, Engineering, and Medicine seeks a contracts and grants professional to manage the full lifecycle of sponsored agreements across government and private sponsors. You will review, negotiate, administer, and closeout contracts, ensuring compliance with sponsor requirements and institutional policies.

Hybrid office/telecommute work environment with 60% onsite expectation; strong analytical and negotiation skills are essential.

Qualifications

• Bachelor's degree in business or related field or equivalent knowledge.
• Minimum five years of related professional experience.
• Knowledge of FAR, OMB Circulars and related procurement regulations.

Responsibilities

• Reviews and negotiates terms and conditions of contracts, grants, and cooperative agreements with sponsors.
• Administers agreements including no-cost extensions, supplemental funding requests, and closeout.
• Responds to procurement requests and ensures policy compliance across programs.
• Acts as liaison for procurement instruments such as purchase orders, subcontracts, and service agreements.
• Coordinates cost estimates, vendor research, and competitive bidding processes.
• Develops tools and processes to support contract operations and risk review.

Skills

Federal contracting knowledge

Negotiation

Contract administration

Regulatory compliance

Communication skills

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Introduction

The National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

Overview

Requisition Number: R0002757

Supports the administration of an assigned portfolio of federal, private sector, state, and local government contracts, grants (including cooperative agreements), and subawards within the Office of Contracts and Grants (OCG) in the Office of the Chief Financial Officer (OCFO). Manages the full lifecycle of sponsored agreements, including proposal review, award negotiation, contract administration, modifications, and closeout activities. May receive delegated signature authority.

Reviews and negotiates contractual documents and standard terms and conditions, and provides guidance to program staff regarding award requirements, institutional policies, and sponsor regulations. Coordinates administrative actions necessary to ensure compliance with contractual policies, and procurement requirements.

Serves as a primary point of contact for assigned sponsors, vendor, and internal stakeholders, exercising independent judgment in the administration of routine contractual and procurement matters while escalating complex or high-risk issues, as appropriate.

Responsibilities

1. Reviews and negotiates terms and conditions of contracts, grants, and cooperative agreements with government and private sector sponsors, including providing any necessary certifications, approvals, and other supporting documentation.
2. Administers agreements for assigned program units, including items such as no-cost extensions, supplemental funding requests, and closeout. Conducts post award administration, including changes, approvals, problem resolution, reporting and data synthesis.
3. Responds to procurement requests from across the National Academies. Works with customers to determine the appropriate procurement instrument and to ensure that policies and procedures are followed. Interacts with staff to troubleshoot workflow problems.
4. Serves as point-of-contact for processing a variety of procurement requests within the National Academies, including purchase orders, consulting letter agreements, subcontracts, fellowship grant awards, service level agreements, and other special arrangements as necessary.
5. Coordinates estimates of service, material, equipment, production costs, performance requirements, and delivery schedules. Establishes vendor relationships; researches new vendors. Obtains competitive bids and selects vendors in accordance with institutional policies and procedures.
6. Develops and integrates contract management tools, templates, methods, and processes required to support contract operations. Reviews and coordinates proposals and Request for Proposals for institutional risks, completeness, and conformity to National Academies’ policies and procedures. Prepares cost/price analyses.
7. Prepares all paperwork to completely process the appropriate procurement instrument for an assigned portfolio. Plans, organizes, and manages all contract relationships and contract documents.
8. Serves as a liaison between the National Academies and sponsors, vendors, and subcontractors regarding National Academies’ institutional policies, procedures, and operations. Represents the Academies to our customers and has significant internal liaison responsibilities to both staff and executives.

Requirements

Required Knowledge, Skills, and Abilities: Knowledge of Federal Acquisition Regulations (FAR), Office of Management and Budget (OMB) Circulars A-110, A-122, A-133, Cost Accounting Standards, and the Uniform Commercial Code. Ability to communicate complex procurement and financial issues in simple, understandable terms. Seasoned negotiation skills with extensive knowledge of general corporate business practices and principals. Understanding of legal issues and processes including arbitration, termination for default, and order of precedence. Must be skilled in analyzing contracts to ensure compliance to company policy, sponsor specifications, and other requirements. Expertise in dealing with non-routine, and/or highly complex projects. Ability to solve intellectual problems of substantial variety and complexity using originality and ingenuity. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers and employees in other National Academies’ departments. Demonstrated ability to work independently, assess priorities, and manage a variety of activities across a broad spectrum with attention to detail. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: Bachelor’s Degree in Business Administration or related field or equivalent knowledge.

Minimum Experience: Five years of related professional experience.

Physical Capabilities: Ability to work at a computer for extended periods of time.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to Manager or Director. General direction is provided.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

Compensation & Benefits: An estimated compensation range for this position is $92,040 - $126,550. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here.