Senior Commercial Fulfillment Documentation Specialist

Fulton Bank; Manheim Township (PA); Hybrid; USD 38,000 - 64,000; Full time

Benefits offered by this job

Medical plans

401(k) with employer match

Paid time off

Job summary

Fulton Bank is seeking a skilled loan settlement coordinator to support commercial loan closings. The role focuses on due diligence, entity review, documentation with counsel, and ensuring compliance with underwriting guidelines and regulatory standards.

Occasional travel to Lancaster, PA is required, with remote work options within the Fulton Bank footprint. The position emphasizes strong communication, organization, and the ability to manage multiple transactions (10+).

Qualifications

• 5+ years paralegal or equivalent related to legal review of commercial loan documentation
• 3+ years experience with commercial lending functions (various loan types)
• 5+ years experience with attorney closings, review of commercial loan documents, and interaction with attorney closing transactions

Responsibilities

• Conducts due diligence on loan parties, collateral, and approval requirements
• Reviews loan documents for alignment with approvals and bank systems
• Coordinates with bank counsel and external parties to ensure regulatory compliance and timely closing
• Organizes settlement items, prepares closing checklists, and provides funding instructions

Skills

Credit approval knowledge

Due diligence

Multi-tasking

Communication skills

Attention to detail

Education

Associate Degree or equivalent

Bachelor's Degree or equivalent

Tools

Microsoft Word

Outlook

nCino

Job description

Value Proposition

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

Overview

This is a full-time career opportunity that can be remote within the Fulton Bank footprint as follows: DC, DE, MD, NJ, PA, VA. Must have the ability to travel to our headquarters location in Lancaster, PA on a quarterly basis.

The role will act as the primary resource after credit approval to facilitate the loan through settlement including general administrative functions, relationship manager and client correspondence, due diligence review, coordination with bank counsel, and document delivery. Works to settle new and modified commercial loans and complete due diligence in a timely manner. Ensure that the loans are settled according to credit approval and Bank policy and that they adhere to state and federal lending regulations to reduce the risk of financial loss to the Bank. The role will understand client needs and engage professionally and proactively with clients, attorneys, and all third parties to ensure an efficient and effective fulfillment process, understanding various risks associated with closing and documentation of commercial loans and working to mitigate identified risks.

Responsibilities

• Conducts thorough due diligence on the parties and collateral that are a part of each commercial loan and ensures that all required information is obtained and reviewed, all internal coordination is completed, and the approval assumptions and conditions are met.
• Completes review of entity formation and organizational legal documents to validate and ensure appropriate parties are included in loan documents.
• Coordinates with bank counsel to review outside counsel documentation ensuring compliance with approved underwriting guidelines, company policies, and regulatory standards for all states. Prepares loan documents using the bank’s loan documentation program.
• Reviews loan approvals and internal systems for critical information to understand the transaction.
• Reviews bank counsel documents to ensure documents accurately reflect the internal credit approval for the transaction. Ensures alignment with the bank’s loan origination system. Reviews to include loan parties, obligated parties, collateral, and all other general terms of the transaction.
• Works directly with customers, relationship managers, credit, and other internal teams. Partners closely with outside counsel on all aspects of the loan transaction.
• Communicates professionally to other third parties including attorneys, insurance, and title companies to ensure all documentation has been collected and reviewed.
• Conducts due diligence on loan parties, collateral, and other pertinent approval requirements, including corporate and other entity documentation, searches, title, and insurance.
• Prepares and monitors internal closing checklists as well as attorney checklists for assigned loans.
• Reviews loan documentation prepared by counsel to ensure bank approval and guidelines are followed and addresses any discrepancies between attorney documentation and bank requirements.
• Serves as a resource for counsel to ensure bank requirements are met. Meets service level agreements (SLAs) with all external and internal customers.
• Proactively manages daily activity, independently prioritizes multiple simultaneous transactions (10 or more).
• Organize items for settlement, prepare and approve settlement and disbursement instructions and provide funding instructions to centralized funding team.
• Assists lending staff with the resolution of documentation issues and other procedural matters. Ensure service level agreements are met with external and internal customers.

Qualifications

Education

Associate Degree or the equivalent experience. Specialty: general studies. (Required)

Bachelor's Degree or the equivalent experience. Specialty: business, administration or related. (Preferred)

Experience

5 or more years paralegal or equivalent related to legal review of commercial loan documentation. (Required)

3 or more years experience with commercial lending functions, which could include commercial and industrial loans, agricultural loans, small business administration loans, or commercial real estate loans. (Required)

5 or more years experience with attorney closings, review of commercial loan documents, and interaction with attorney closing transactions. (Preferred)

5 or more years customer service. (Preferred)

Certifications

Paralegal certification. (Preferred)

Knowledge, Skills, and Abilities

• Understanding of when and how changes to a deal need credit approval along with a clear knowledge about attorney closing processes (Required)
• Able to multi-task, problem solve and efficiently manage time (Required)
• Motivated team player with excellent verbal and written communication skills (Required)
• Reputation for responsiveness and customer focused mindset (Required)
• Knowledge of complex due diligence materials relevant in loan transactions (Preferred)
• Able to review and understand corporate legal documents including formation documents and entity agreement documents (Preferred)
• Familiar with Microsoft Word, Outlook and nCino programs (Preferred)

Other Duties as Assigned by Manager

This role may perform other job duties as assigned by the manager. Each employee of the Organization, regardless of position, is accountable for reading, understanding and acting on the contents of all Company-assigned and/or job related Compliance Programs, regulations and policies and procedures, as well as ensure that all Compliance Training assignments are completed by established due dates. This includes but is not limited to, understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

Pay Transparency

To provide greater transparency to candidates, we share base salary ranges on all job postings regardless of state. We set standard salary ranges for our roles based on the position, function and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate’s knowledge, skills, depth of work experience and relevant licenses/credentials. The salary range may vary based on geographic location.

The hourly rate for this position is $27.79 - $46.30.

Additional Compensation Components

This job is eligible to participate in a short-term incentive compensation plan subject to individual and company performance.

Benefits

Additionally, as part of our Total Rewards program, Fulton Bank offers a comprehensive benefits package to those who qualify. This includes medical plans with prescription drug coverage; flexible spending account or health savings account depending on the medical plan chosen; dental and vision insurance; life insurance; 401(k) program with employer match and Employee Stock Purchase Plan; paid time off programs including holiday pay and paid volunteer time; disability insurance coverage and maternity and parental leave; adoption assistance; educational assistance and a robust wellness program with financial incentives. To learn more about your potential eligibility for these programs, please visit Benefits & Wellness | Fulton Bank.

EEO Statement

Fulton Bank (“Fulton”) is an equal opportunity employer and is committed to providing equal employment opportunity for all qualified persons. Fulton will recruit, hire, train and promote persons in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, creed, sexual orientation, national origin, citizenship, gender, gender identity, age, genetic information, marital status, disability, covered veteran status or any other legally protected status.

Sponsorship Statement

As a condition of employment, individuals must be authorized to work in the United States without sponsorship for a work visa by Fulton Bank currently or in the future.