Senior Client Accounting Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP; Palo Alto (CA); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Competitive salary & year-end bonus

Health care (medical, dental, vision)

401(k) and other retirement benefits

Generous paid time off

Parental leave

Learning and development opportunities

Well-being programs

Community involvement opportunities

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in Palo Alto seeks a Senior Client Accounting Coordinator to join our Firm. This role provides client account analysis and billing support to partners, coordinating activity for assigned partners and practice areas.

Responsibilities include handling complex billing, reviewing balance reports, preparing bills with back-up, and guiding department workflows. The role requires a Bachelor's degree and at least five years of legal billing experience, with

Qualifications

• Knowledge of Firm computer software programs (e.g., Aderant, Outlook, Excel, Word) and ability to learn new software
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Excellent analytical, troubleshooting, organizational, and planning skills
• Ability to use discretion and exercise independent and sound judgment
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as in a team
• Flexibility to adjust hours and meet operating needs

Responsibilities

• Handles multiple complex billing and client analysis projects.
• Reviews outstanding balance reports and is proactive about trouble spots.
• Prepares bills and internal forms including appropriate back-up to process requests.
• Implements Client Accounting procedures, processes and goals by coordinating work effort including timely preparation of client bills and follow-up on outstanding balances with secretarial and other Firm business services professionals.
• Responds to inquiries from clients, attorneys, and business services professionals, providing guidance and support.
• Maintains complete and up-to-date files for each partner and/or client.
• Trains, mentors and assists Client Accounting Assistants and Coordinators as needed.
• Ability to assume a leadership role when supervisor is absent.
• Maintains knowledge of Client Accounting procedures and processes.

Skills

Five years of legal billing experience

Firm software

Interpersonal skills

Attention to detail

Analytical skills

Judgment/discretion

Multitasking

Confidentiality

Organization

Teamwork

Flexibility

Education

Bachelor's degree

Five years legal billing experience incl. account analysis

Aderant/Elite/3E experience

Tools

Aderant

Elite

3E

Job description

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking a Senior Client Accounting Coordinator to join our Firm. This position will be based in our Palo Alto office (hybrid). The Senior Client Accounting Coordinator provides client account analysis and billing support to partners. Coordinates client accounting activity for assigned partners and practice areas utilizing appropriate departmental resources.

• Handles multiple complex billing and client analysis projects.

• Reviews outstanding balance reports and is proactive about trouble spots.

• Prepares bills and internal forms including appropriate back-up required to process requests.

• Implements Client Accounting procedures, processes and goals by coordinating work effort including timely preparation of client bills and follow-up on outstanding balances with secretarial and other Firm business services professionals.

• Understands and responds to inquiries and requests made by clients, attorneys, and business services professionals.

• Provides relevant information, guidance and support to others in the Firm.

• Ability to formulate strong work team relationships, both internally and externally.

• Works with supervisor(s) to coordinate departmental workflow, provide solutions to problems and develop creative approaches to accomplishing departmental goals.

• Communicates issues and escalates as needed.

• Identifies and communicates to supervisor training and coaching needs of department business services professionals.

• Trains, mentors and assists Client Accounting Assistants and Coordinators as needed.

• Ability to assume a leadership role when supervisor/manager is absent.

• Maintains complete and up-to-date files for each partner and/or client.

• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.

• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.

• Manages Firm resources responsibly.

• Complies with and understands Firm operation, policies and procedures.

• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant Firm computer software programs (e.g., Aderant, Outlook, Excel, Word), with the ability to learn new software and operating systems

• Demonstrates effective interpersonal and communication skills, both verbally and in writing

• Demonstrates close attention to detail

• Excellent analytical, troubleshooting, organizational, and planning skills

• Ability to use discretion and exercise independent and sound judgment

• Ability to handle multiple projects and shifting priorities

• Ability to handle sensitive matters and maintain confidentiality

• Ability to organize and prioritize work

• Ability to work well in a demanding and fast-paced environment

• Ability to work well independently as well as effectively within a team

• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Education and Experience

• Bachelor's degree

• Minimum of five years of legal billing work experience including account analysis related functions

• Aderant, Elite or 3E experience

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.

• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.

• Generous paid time off.

• Paid leave options, including parental.

• In-classroom, remote, and on-demand learning and professional development opportunities.

• Robust well-being classes and programs.

• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus.

Salary Details

$95,000 - $110,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule,

Transparency in Coverage

Applicants Have Rights Under California Law

Applicants Have Rights Under California Law

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.