Senior CAM- Portfolio

Vesta Property Services Inc; Saint Augustine (FL); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

HSA

FSA

Pet discount

Counseling services

Legal advice

Professional development

Referral program

Job summary

Vesta Property Services Inc in Florida is seeking a Senior Community Association Manager to provide leadership and strategic direction for HOA/COA communities. You will oversee operations, budgeting, and compliance across properties.

You will collaborate with boards, developers, and vendors, ensuring timely financial reporting, contract adherence, and high service levels. Daily travel is expected to support multiple communities and resident inquiries.

Qualifications

• 8+ years of experience in community association management.
• LCAM designation required or significant progression.
• Bachelor’s degree is a plus but not required.
• Daily travel is expected for this position.

Responsibilities

• Direct and lead property management operations.
• Manage budgets and financial reports.
• Coordinate with the Board of Directors and developers.
• Oversee vendor performance and contracts.
• Prepare board agendas and compile meeting minutes.
• Ensure compliance with Florida laws and condo/HOA documents.

Skills

Budgeting

Vendor management

Board liaison

Customer service

Supervisory skills

Financial reporting

Communication skills

Education

LCAM designation

Bachelor's degree (plus)

Job description

COMPANY OVERVIEW: Together We Soar!Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces.Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!JOB SUMMARY: Your Flight Plan!The Senior Community Association Manager provides management, direction and leadership to ensure the property is maintained and operated in accordance with Vesta Management and are performed as stated, in the Management Agreement between the governing Board of Directors and Vesta Property Services. Community Association Managers are certified and licensed by the State of Florida for Community Association Management (CAM). Responsibilities include working closely with the association, Board of Directors and/or the developer to manage and operate the community, facilitate solutions to problems between communities and internal support staff. Complies with the provisions of Florida Laws and Statutes. Performs regular inspections for overall maintenance and repair and with reference to violations and enforcement. Strong management skills, customer service skills and supervisory skills in support of the care and maintenance of the community or communities they service.RESPONSIBILITIES AND DUTIES: Ready to Fly!Monitor collections with regard to Association AssessmentsApprove all invoices outside the regularly budgeted items and submit for paymentEnsure correct coding for financial statementsWork with Board in the preparation of a yearly budget and monitor its adherenceDistribute the budget as required by governing documents and statutesKnowledge of the purpose of financial reports (e.g. general ledger, variance, accounts payable, income statement, balance sheet)Write routine reports and correspondenceCommunicate clearly and be able to work with and present ideas to a variety of people including owners, tenants, the general public, Board of Directors, staff, contractors and service providersMulti-task, embrace change, solve practical problems and deal with a variety of concrete variablesMonitor vendor performance to ensure adherence to contract responsibilities and duties. Coordinate with board for Proposals to ensure appropriate price and service levels. Obtain and file business licenses and insurance for all vendorsDraft and post Board Agendas prepare Board Packages, attend Board of Director meetings and record minutes.Transcribe all board meeting and annual meeting minutes (as applicable).Respond to requests from title/mortgage/real estate companiesAssist Maintenance Supervisor as needed with review of work orders and expedite as appropriateComplete monthly inspections of the buildings, facilities, and grounds to insure vendor job performance and note violations of C&R's. Inspection reports will be included in the monthly management reports provided to the board.Read and interpret documents such as safety rules, operation and procedural manuals, State Statutes affecting COA/HOA and corresponding condominium documents, by-laws and rules and regulationsServe as liaison between the association/board of directors, legal counsel, and community association membersDocument, submit and coordinate insurance claimsKnow how to ensure contractor compliance with contract terms related to deposits, progress payments, retention and final paymentsSupervise outside vendors and/or site employees as necessaryCompile all information for annual and budget meeting mailingsAdminister all Association rules and regulationsPose fixes, possible solutions, suggestions and recommendations for the board to consider, using resources availableKnowledge of the requirements for different types of meetings and electionsPrepare and submit a management report to the boardRespond to owner/resident inquiriesIdentify and record violations of association restrictions, rules and regulationsImplement enforcement policies (e.g., rules, architectural controls) as directed by the associationDevelop, establish and implement systems and controls to ensure maintenance needs are documents and completedThe Community Association Manager manages all employees and vendors of the associations they are assigned to and is responsible for the performance association management services.REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed!8+ years of experience.LCAM designation.Bachelor’s degree a plus but not required.Daily travel is expected for this position.PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest!This is a largely sedentary role.This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Ability to lift up to 15 lbs.BENEFITS: The Perks of Eagle Pride!At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!AAP/EEO StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.DRUG FREE WORKPLACEIn compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.OTHER DUTIES MAY BE ASSIGNEDThe above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.