Senior Benefits Analyst

Shawmut Design and Construction; Boston (MA); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

ESOP – Employee ownership

401(k) with Company Match

Generous Paid Time Off

Tuition reimbursement

Job summary

Shawmut Design and Construction, a 100% employee-owned company with multiple recognitions, seeks a Senior Benefits Analyst to lead day-to-day benefits administration from our Boston office (3 days onsite, 2 days remote). The role partners with Payroll, HRIS, and vendors to enhance data accuracy, compliance, and cost visibility, while driving process improvements and open enrollment efforts.

You will analyze benefits data, coordinate 401(k) contributions, and support audits and reporting, while

Qualifications

• 5+ years of experience in benefits administration.
• Bachelor’s Degree required.
• Workday experience preferred but not required.
• Excellent verbal and written communication skills.
• Strong MS Office proficiency.

Responsibilities

• Manage day-to-day benefits administration and projects.
• Analyze benefits, payroll, and vendor data to identify discrepancies.
• Coordinate 401(k) contributions and monthly matching.
• Partner with HRIS and Payroll to maintain data accuracy.
• Support annual benefits open enrollment and compliance.
• Prepare data for audits, Form 5500, and reporting.
• Provide employee benefits support and communications.
• Improve processes and automate reporting where possible.

Skills

Excellent Verbal and Written Communic

MS Office Proficiency

Analytical Thinking

Education

Bachelor’s Degree

Tools

Workday

HRIS

Job description

Overview

At Shawmut Design and Construction, we take pride in the culture we’ve built as a 100% employee-owned company—one that’s been recognized with more than 100 Best Place to Work awards. We’ve been honored as a National Fortune Best Workplace, a Fortune Best Workplace for Women, Millennials, and Parents, and one of America’s Best Employers by Forbes—along with numerous regional recognitions across our 15 offices nationwide.

Here’s a glimpse into what we offer:

• Health, Dental, and Vision Insurance.
• Employee Stock Ownership Plan (ESOP)–Be an employee-owner!
• 401(K) with Company Match – Receive a company match up to 4% of your eligible pay.
• Generous Paid Time Off – vacation and sick time, 12 holidays, summer Fridays, and a yearly volunteer day.
• The Extras – Cell phone, laptop, tuition reimbursement, pet insurance, financial planning services, and more.

*Please note: this position works out of our Boston office 3x per week, with the option to work from home 2x per week.

Responsibilities

The Senior Benefits Analyst manages day-to-day benefits administration and assigned projects, using data to improve accuracy, manage risk, and strengthen employee service and cost visibility. This person partners with Payroll, HRIS, PST Business Partners, and vendors to resolve issues, improve processes, and meet deadlines.

• Analyze benefits, payroll, and vendor data to identify discrepancies, patterns, and emerging issues. Validate findings, make corrections, determine underlying causes, and recommend practical corrective actions.
• Initiates 401(k) contribution file and calculate monthly match
• Develop an understanding of how plan provisions, system configuration, payroll deductions, and vendor processes interact. Ask thoughtful questions and trace issues across these connections to resolve problems and prevent recurrence.
• Participate in benefits-related projects, system enhancements, acquisitions, integrations, and continuous improvement initiatives.
• Exercise independent judgment in resolving routine and complex issues within established policies and procedures.
• Audits of enrollments, eligibility, payroll data, deductions, contributions, and benefit data to ensure accuracy, compliance, and data integrity.
• Participates in annual US benefits open enrollment working closely with other team members
• Serve as a day-to-day contact for assigned vendors; track service issues, confirm corrections, and escalated concerns. Monitor recurring problems and recommend service improvements.
• Partner with HRIS and Payroll to maintain benefits data and troubleshoot file transmissions, eligibility rules, and deduction discrepancies. Test benefits configuration changes and document results.
• Identify opportunities to simplify administration, automate repeatable reporting, and reduce manual work while preserving accuracy.
• Updates data systems and vendor online enrollment sites to ensure data integrity.
• Develops reporting proficiency in data systems to maintain integrity between systems.
• Prepare and validate data for benefit plan audits, required reporting, Form 5500 preparation, and nondiscrimination testing in partnership with benefits leadership and external advisers.
• Support regulatory compliance, testing, audits, filings, reporting requirements, and the maintenance of accurate plan documentation.
• Resource for employee benefits inquiries, providing outstanding customer support and resolving complex benefit-related concerns.
• Create employee communications, knowledge resources and educational materials
• Support employees during life events, benefit enrollments, and retirement planning activities.
• Conduct new-hire benefit orientation sessions and employee communication sessions, as needed

Qualifications

• Experience: 5+ years of experience in benefits administration.
• Workday experience preferred but not required.
• Bachelor’s Degree required.
• Excellent verbal and written communication skills.
• Demonstrated initiative, follow through, resourcefulness, efficiency and attention to detail.
• Strong working knowledge of MS Office (MS Word, Excel, PowerPoint).
• Ability to learn new software and applications.
• Ability to quickly learn organization structure and stakeholders.
• Ability to create a culture of inclusion and belonging by acting with courage, humility and curiosity; desire to learn about others and self-reflect.

EEO Information

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.

Salary Range Information

Boston Base Salary Range: $100,000 - $125,000 The range stated is specific to Boston. Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.