Senior Associate, Virtual Event Producer

AIPAC; Washington (District of Columbia); Hybrid; USD 96,000 - 115,000; Full time

Benefits offered by this job

Benefits package

Job summary

AIPAC in Washington, DC is seeking a Virtual Event Producer to lead development, coordination, and execution of virtual events from our in-house studio. You will manage budgets, set up technical rehearsals, and serve as Technical Director during broadcasts, ensuring flawless delivery from concept to completion.

The role requires attention to detail, strong coordination across stakeholders, and the ability to work on multiple events with weekend availability.

Qualifications

• 3-5+ years of experience in a broadcast studio as an Event Producer.
• Experience with Brightcove, Castr, and Salesforce Marketing Cloud preferred.
• Experience with Zoom, Zoom Webinar, and Wirecast required.
• Full competency in Microsoft Office and ability to learn internally used project management and file management applications.
• Strong file management skills.

Responsibilities

• Develop overall program structure and segments for hour-long virtual events.
• Collaborate with stakeholders and cross-functional teams to meet event goals.
• Direct graphics development for on-air visuals and sets for brand consistency.
• Create and maintain detailed event plans including tech flows and rehearsal schedules.
• Arrange rehearsals with freelancers, in-house talent, and stakeholders.
• Oversee live broadcast as Technical Director/Show Caller and troubleshoot in real time.
• Track key metrics, attendee feedback, and generate reports to optimize future events.
• Collaborate with the Director of Event Technology to select virtual platforms.

Skills

Broadcast production

Virtual events

Zoom / Zoom Webinar

Castr

Brightcove

Salesforce Marketing Cloud

Tech rehearsal management

Budget handling

Communication

Weekend availability

Tools

Brightcove

Castr

Salesforce Marketing Cloud

Zoom/Webinar

Wirecast

Job description

Department: Events
Location: Washington, DC
FLSA Status: Exempt
Travel: 0-5%
Version Date: January 2026

Job Summary:

A major non-profit organization is looking for a Virtual Event Producer to join the Event Production, Programming & Technology team to oversee the development, coordination, and execution of virtual events via our in-house studio and control room. This individual will be responsible for leading content development and creative direction, managing budgets and logistics, handling technical setup and rehearsals, acting as Technical Director during broadcasts, and analyzing performance data for future improvements. The Virtual Event Producer will work closely within the Event Production, Programming & Technology team and with outside partners to ensure that each event is executed flawlessly from conception to completion.

To succeed in this role, the ideal candidate will possess strong attention to detail along with the ability to coordinate and manage production elements effectively and efficiently. They should feel confident proactively tackling to-do lists while anticipating next steps within an event’s timeline. This candidate must thrive in a team-oriented environment and feel comfortable collaborating regularly with stakeholders.

Job Duties & Responsibilities

Event Planning & Strategy

• Develop overall program structure and individual segments for hour-long, multi-segment virtual events that occur on a semi-regular basis.
• Collaborate with stakeholders and cross-functional teams in the lead-up to ensure event goals are met with a high level of production.
• Direct the development of graphics—including on-air graphics and physical sets—to ensure brand consistency and adherence to best practices.

Logistics & Coordination

• Create and maintain detailed event plans, including tech flows, rehearsal schedules, and production schedules.
• Arrange rehearsals with a team of freelancers, in-house talent, and other stakeholders ahead of broadcasts.
• Maintain relationships with a bench of freelance AV crew to ensure proper staffing for each event.

Live Event Execution

• Oversee the live broadcast as Technical Director/Show Caller: manage program flow, work with the Engineer to troubleshoot technical problems in real time, and ensure a positive and professional user experience.

Post-Event Analysis

• Track key metrics, gather attendee feedback, generate insightful reports, and use this data to optimize future events and demonstrate ROI.

Technical Management

• Collaborate closely with the Director of Event Technology to manage virtual event platforms such as Brightcove, Castr, and Salesforce Marketing Cloud, ensuring there is an appropriate broadcast solution for each type of production.

Qualifications & Skills

• 3-5+ years of experience in a broadcast studio as an Event Producer with a focus on production.
• Experience with virtual event platforms such as Brightcove, Castr, and Salesforce Marketing Cloud preferred, but not required if the candidate can demonstrate parallel knowledge with other platforms.
• Experience with Zoom, Zoom Webinar, and Wirecast (or similar technology) required.
• Full competency in Microsoft Office and the ability to learn internally used project management and file management applications. Knowledge of Smartsheet is a plus.
• Strong file management skills.
• Outstanding communication and interpersonal skills.
• Confidence working on multiple projects simultaneously.
• Superb attention to detail and a "get it done" work ethic.
• Ability to recognize high production values and maintain attention to detail across all tasks.
• Ability to operate flexibly, find creative solutions, and adapt to changing circumstances.
• Knowledge of the U.S. political system, U.S.-Israel relationship, and international affairs is a plus.
• Must be available for weekend work as major deadlines approach, as well as work and travel on weekends for events.

Please include links to virtual events as part of your cover letter and explain your role in each of them.

AIPAC is offering a competitive market base salary between $96,000.00 and $115,000.00 for the position. A job offer within this range will depend on how closely a candidate's skills and experience match the role's requirements. AIPAC also offers a competitive and comprehensive benefits package that contributes to employees' overall total compensation. We currently work remotely two days a week and in our offices the other three. AIPAC is an equal-opportunity employer.

The job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and AIPAC reserves the right to change this job description and/or assign tasks for the employee to perform, as deemed appropriate.