Senior Associate, Accounts Payable, AFGHS

Palladium; Arlington (VA); Hybrid; USD 76,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Palladium seeks a Senior Associate, Accounts Payable to join the Americas Financial Management team in Arlington, VA. The role focuses on timely recording of vendor invoices, processing payments, and performing reconciliations for the AFGHS project.

Hybrid work arrangement: 3 days in-office, 2 days remote. Candidates must be authorized to work in the U.S. The base salary range is $76,000–$80,000 per year, with final offer based on experience and qualifications.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Proactive and resourceful with problem-solving abilities.
• Ability to work effectively both independently and collaboratively.
• Ability to communicate across diverse cultural and professional environments.
• Strong administrative, organizational, and planning skills.
• Strong proficiency in Microsoft Excel and other Office applications.
• Experience using Deltek Costpoint.

Responsibilities

• Process vendor invoices, travel expenses, purchase vouchers, and other AP transactions.
• Review and approve vouchers prepared by AP staff.
• Match PO and documentation to invoices for data entry.
• Prepare vendor and employee payments (ACH and wire transfers).
• Maintain vendor records in Costpoint and year-end reporting.
• Reconcile vendor statements and AP sub-ledgers.
• Maintain electronic AP records and financial reports for management.

Skills

Attention to detail

Written and verbal communication

Independent and collaborative work

Cross-cultural communication

Organizational skills

Microsoft Office proficiency

Tools

Deltek Costpoint

Excel

Pivot tables

Job description

Senior Associate, Accounts Payable, AFGHS

Senior Associate, Accounts Payable, AFGHS

About Palladium:

Operating in over 50 countries,Palladium is a globalconsulting and implementation company working in partnership with governments,businesses, investors, and communities to design and deliver solutions thatcreate lasting positive impact. We address some of the world’s most complexchallenges across infrastructure, economic growth and natural capital, health,energy, climate and environment, and digital transformation—strengtheningsystems, institutions, and markets to support inclusive and sustainable development.Our more than 2,200 staff worldwide work as trusted advisors across diversecontexts, combining deep technical expertise, implementation techniques, andinnovative technology to deliver locally informed, client-focused solutionsthat help organizations achieve measurable, sustainable impact.
Palladium is part of GISI’s global family of companies, which aims to create solutions for the world’s most complex challenges. With annual revenues of $14billion, GISI’s approximately 15,000 employees are engaged in projects across100 countries worldwide providing construction, program/project management, andengineering consulting services.

This Opportunity:

Palladium is hiring a Senior Associate, Accounts Payable to join the Americas Financial Management team to support the America FirstGlobal Health Strategy (AFGHS) Project. It is a country-led, performance-managed transitionapproach to implementation that ensures continuity of investments, sustainslifesaving services, and strengthens integrated, government-owned healthsystems to maintain gains and achieve resilient, country-owned outcomes. AFGHSis a milestone-based global project funded by the U.S. Department of State,Global Health Security and Diplomacy division prevent, detect, and respond toinfectious diseases, lead U.S. diplomatic engagement, and integrate globalhealth security into national security and foreign policy.

This role is responsible for processing and reviewinginvoices, preparing payments in our bank accounts, performing reconciliations,and supporting vendors.

Please note this is a project role with an enddate of September 30, 2027, but has the option to be extended should additionalclient funding be made available and staff performance is excellent.

Location:

The position is based in Palladium’s Arlington, VA officewithin our Americas region. Candidates must be authorized to work in the UnitedStates to be considered.

Palladium supports a hybrid working model with 3 days inoffice, 2 days from home.

Compensation:

The annual base salary for this position is expected torange from $76,000 to $80,000. Please be advised that a final salary offer willbe based on various factors, including but not limited to your qualifications,education, experience, skills, seniority, performance, and Palladium’s businessor organizational needs.

Reporting and Supervision:

The role will report directly to the Manager, Billing

The role may be required to liaise closely with:

• Global Finance and Accounting team
  
• Project Management Teams
  
• Vendors and staff
  
• Tax Authorities and other Government or official authorities, both domestic and offshore
  
• Professional service providers
  
• Regional and Project Directors, the Operations Group, other company units, and professional service providers
  

Primary Duties and Responsibilities:

The Senior Associate, Accounts Payable is primarilyresponsible for the accurate and timely recording ofvendor invoices, intercompany charges and costs, and corresponding payments inaccordance with applicable terms and internal controls.

The position will:

• Process vendor invoices, employee travel expenses, purchase vouchers, corporate credit card statements, and other Accounts Payable transactions for foreign subsidiaries
  
• Review and approve purchase vouchers prepared by other AP staff, ensuring transactions are accurate, properly authorized, and correctly coded
  
• Match purchase orders and authorization documentation to invoices and prepare vouchers for accurate data entry
  
• Prepare vendor and employee payments, including ACH and wire transfers, and provide payment notifications
  
• Set up and maintain vendor records in Costpoint, ensuring accurate and reconciled information for year-end Form 1099 reporting
  
• Reconcile vendor statements, AP sub-ledgers, general ledger accounts, and AP, prepaid, and advance accounts
  
• Maintain advanced spreadsheets, organized electronic AP records, and financial reports requested by management, HR, and Finance
  
• Respond promptly and professionally to vendor, supplier, and employee inquiries and resolve payment or invoice issues
  
• Support AP policy and procedure improvements, audit documentation requests, and other Finance and Accounting activities as needed
• Experience using Deltek Costpoint
  
• Excellent written and verbal communication skills
  
• Strong attention to detail and accuracy, with a consistent approach to reviewing and validating transactions
  
• Proactive and resourceful, with the ability to resolve complex Accounts Payable issues involving vouchers, vendors, and employees
  
• Ability to work effectively both independently and collaboratively while maintaining professional and respectful communication
  
• Ability to communicate effectively across diverse cultural and professional environments
  
• Strong administrative, organizational, and planning skills, with the ability to manage multiple priorities
  
• Strong proficiency in Microsoft Office applications, particularly Excel

Desired Criteria:

• Demonstrated experience in full function of Costpoint Accounts Payable or GL Accounting including multi-currency entries and rate of exchange (ROE) controls
• Familiarity with fundamental accounting principles and procedures
• Experience with Excel functions including the ability to manipulate data and formatting and a thorough understanding of pivot tables and look up functions, with a preference for a power Excel user

All qualified applicants will receive consideration foret employment without regard to race, color, religion, sex, sexual orientation,gender identity, national origin, disability, age, or status as a protectedveteran.

Should you require any adjustments or accommodations to bemade due to a disability or you are a neurodivergent individual, or for anyother circumstance, please email our team at [e-mail] and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventativeaction taken by Palladium to protect our people, clients and the communities wework with from harm”. We are committed to ensuring that all children and adultswho come into contact with Palladium are treated with respect and are free fromabuse. All successful candidates will besubject to an enhanced selection process including safeguarding-focusedinterviews and a rigorous due diligence process.