Senior Analyst, Global Mobility & Immigration

United States Digital Space LLC; United States; Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible PTO

Wellness stipend

Relocation expense coverage

401(k) with employer match

One Medical annual membership

Job summary

RampRamp is seeking a highly organized operator to streamline immigration and mobility workflows. The Associate will split time between coordinating active cases and building workflows, dashboards, and AI-powered tools to reduce manual work.

The role requires 3+ years in people/immigration operations and a strong knack for process improvement, documentation, and cross-functional collaboration. US benefits and relocation support are included for eligible candidates.

Qualifications

• 3+ years in People Operations, immigration operations, global mobility, or similar high-detail service environment.
• Strong process-management skills, attention to detail, and ability to manage many deadlines without dropping follow-through.
• Hands-on experience improving a workflow with AI, automation, spreadsheets, dashboards, or related tools.
• Clear, empathetic written communication and discretion with sensitive employee information.

Responsibilities

• Coordinate immigration, work-authorization, relocation, and business-travel cases with employees, external counsel, vendors, and internal partners.
• Maintain accurate case trackers, deadlines, documents, status updates, and handoffs from intake through completion.
• Provide timely, plain-language process updates to employees; route questions to counsel or Lead.
• Build and maintain centralized workflows, intake forms, templates, knowledge resources, and AI-enabled tools.
• Own the immigration and mobility case tracker and dashboard; ensure data quality, aging cases, and metrics.
• Create self-service content and templates for common employee questions.
• Test and document tools with privacy, data-quality, and escalation controls.
• Identify recurring friction and propose improvements to the Lead.
• Prepare case trends, SLA performance, and feedback for vendor/counsel meetings.

Skills

Process management

Attention to detail

Deadline management

AI automation

Written communication

Tools

Spreadsheets

Dashboards

Ticketing systems

AI tools

Job description

About RampRamp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $200B in annualized spend flows in and out of 70,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books.

The problems are high-stakes, data-dense, and unforgiving.

We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At the company, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome.

The median the company customer saves 5% and grows revenue 16% in their first year – far in excess of businesses operating without the company. We believe every ambitious company deserves the same.

If you want to build systems that directly shape how companies move and manage billions, the company is the place to do it.

About the Role

Ramp needs a highly organized operator to make immigration and mobility work feel clear, responsive, and scalable. This role will spend roughly half its time coordinating active cases and employee communications in tandem with an external counsel program with embedded services, and half building the workflows, dashboards, AI tools, and operational infrastructure that reduce manual work.

The Associate will operate within established policies, elevate legal or non-standard issues promptly, and streamline operations for scale.

What You'll Do

Case coordination and employee service (~50%)

Coordinate active immigration, work-authorization, relocation, and business-travel cases with employees, external counsel, vendors, and internal partners.

• Maintain accurate case trackers, deadlines, required documents, status updates, and handoffs from intake through completion.

• Give employees timely, compassionate, plain-language process updates; route legal questions, pathway decisions, and exceptions to counsel or the Lead.

• Surface cases at risk early and ensure the right owner has a clear next action.

• Support our external counsel’s embedded services by providing dependable operational support, case updates, and guidance within approved policies.

Workflow, AI, and operations (~50%)

Build and maintain centralized workflows, intake forms, templates, knowledge resources, and AI-enabled tools that streamline routine work.

• Own the immigration and mobility case tracker and dashboard: data quality, reporting, aging cases, key dates, operational metrics, and risk visibility.

• Turn recurring employee and stakeholder questions into approved self-service content and consistent communication templates.

• Test and document tools and automations with appropriate privacy, data-quality, and human-escalation controls.

• Identify recurring friction in cases, handoffs, and vendor interactions; bring specific improvement recommendations to the Lead.

Program and vendor support

Prepare case trends, SLA performance, employee feedback, and unresolved risks for vendor/counsel meetings and QBRs.

• Follow through on vendor commitments and elevate missed deadlines, unclear ownership, and repeat quality issues.

• Keep playbooks, templates, and operational documentation current; help build team coverage and continuity.

What You Need

3+ years in People Operations, immigration operations, global mobility, employee lifecycle operations, or another high-detail service environment.

• Strong process-management skills, attention to detail, and proven ability to manage many deadlines without dropping follow-through.

• Hands-on experience improving a workflow with AI, automation, spreadsheets, dashboards, ticketing, or related tools.

• Clear, empathetic written communication and sound discretion with sensitive employee information.

• Comfort working within defined policies, recognizing risk, and escalating promptly.

Nice to Have

Experience coordinating immigration, work authorization, relocation, or external counsel/vendor workflows.

• Experience building employee-facing guides, operational dashboards, or self-service tools.

• Familiarity with UK, Canada, or broader international employment processes.

Benefits available to all full-time the company employees (Global)

Flexible PTO

• Centralized home-office equipment ordering

• Health and wellness stipend

• Budget for intra-office travel

• Weekly coffee stipend

United States

100% medical, dental & vision insurance coverage for you, with partial coverage for dependents

• One Medical annual membership

• 401(k), including employer match on contributions made while employed by the company

• Fertility HRA (up to $10,000 per year)

• Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay

• Pet insurance

• In-office perks: lunch, snacks, drinks, and more

• Relocation expense coverage to NYC or SF (if needed)

Canada

Group medical, dental, and vision coverage through Sun Life

• Life, AD&D, and disability coverage

• Fertility drug coverage (up to $4,000 lifetime)

• Group Retirement Plan with employer match (RRSP + DPSP)

• Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay, with additional time available at reduced pay

• Employee Assistance Program and virtual care through Lumino Health

United Kingdom

Private medical insurance through Freedom Elite

• Virtual GP and at-home care via eMed x Livi

• Workplace pension through Penfold, with salary sacrifice option

• Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay with additional time available at reduced pay