Senior Administrative Specialist (NON COMPETITIVE)

City of Cincinnati; Kentucky; On-site; USD 60,000 - 90,000; Full time

Job summary

The City of Cincinnati is seeking an experienced administrative professional to lead the Stormwater Management Utility Division. The role involves directing staff, reviewing work, and applying complex policy, budget, and regulatory requirements to ensure compliant operations.

Ideal candidates will have strong analytical abilities, experience with contract compliance, and the ability to communicate clearly both in writing and verbally.

Qualifications

• Experience with administrative roles involving policy and budget matters.
• Ability to manage staff, analyze complex information and ensure compliance.

Responsibilities

• Lead, review and participate in work of staff ensuring policy compliance.
• Perform complex analyses and provide solutions.
• Communicate clearly in writing and orally.
• Apply laws, contracts and regulations and ensure confidentiality.
• Supervise and train staff; manage workflow and priorities.

Tools

Microsoft Office

Job description

This position is in Stormwater Management Utility Division.
Leads, reviews and participates in the work of staff responsible for performing advanced-level professional work involving the application of independent judgment to ensure compliance with established policies and procedures, which may include personnel management, budget development/administration, program planning; management or organizational analysis studies, and other related administrative duties; and conducts a variety of professional level analytical and technical activities.

(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)

Knowledge of:

• Standard English, grammar and usage; standard correspondence and report formats.
• Principles of quantitative and qualitative analysis; principles of financial analysis.
• Principles and practices of budget preparation and administration; accounting principles.
• Management and administration of federal grant monies.
• Use of Microsoft Office Software including Word, Excel and Power Point.
• Pertinent City, state and federal laws, codes and regulations.
• Civil Service Rules; City Human Resources Policies and Procedures; EEO, ADA, Affir… union contracts; and other technical procedural materials related to departmental business.
• Conflict resolution techniques; negotiation techniques.
• Principles and practices of human resource management.
• Principles of lead supervision and training.

Skill to:

• Manage staff to accomplish work objectives.
• Establish work priorities.

Ability to:

• Assign, direct and evaluate the work of subordinate staff; supervise subordinate staff.
• Process complex information while maintaining attention to detail; perform complex analyses of problems and formulate solutions to such problems.
• Communicate clearly and concisely, both orally and in writing.
• Make decisions based on data analysis and observation.
• Interpret, explain and apply pertinent City, state and federal laws, regulations, ordinances, policies and procedures; interpret and apply rules of contract compliance.
• Apply various criteria to evaluate contract bids and recommend selections.
• Maintain confidentiality of City information.
• Conduct investigations as appropriate.
• Resolve disputes; negotiate compromises; negotiate union contract agreements.
• Operate a computer in performance of assigned duties.
• Operate assigned vehicle in performance of job duties (as required).

Each applicant must satisfy one of the following qualification options:

Have three years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and have successfully completed 60 semester credit hours in any combination of the following course areas: English composition, economics, finance, human resources, psychology, sociology, business administration, public administration, accounting, or a related field;

OR

Have two years of experience as an Administrative Specialist, Assistant Supervisor of Customer Service, Contract Compliance Specialist, Emergency Services Dispatch Supervisor, Management Analyst, or equivalent classification with the City of Cincinnati and a Bachelor's degree with coursework in the above mentioned areas:

OR

Have three years of experience in professional work involving compliance, personnel management, budget development or administration, program evaluation and management, budget development or administration, program evaluation and management, strategic planning, or other administrative work and a Bachelor's degree with coursework in the above mentioned areas.

Two years of experience may be used to substitute for up to 30 credit hours of the education requirement.

Other Requirements

Possession of or ability to obtain, a valid driver's license may be required.

MILITARY EDUCATION & EXPERIENCE EVALUATION

Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.

Environmental Conditions

Indoor and outdoor environments; exposure to office computer screens; exposure to extremes in weather conditions; automobile travel within the City may be required.

Physical Conditions

Duties require maintaining physical condition necessary for sitting, standing and walking for prolonged periods of time; light lifting and carrying; general manual dexterity required; must be able to operate assigned vehicle.