Senior Administrative Specialist (Body Camera Specialist)

Waukesha County; United States; On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health/dental/vision

Life insurance

Paid time off

Pension plan with employer match

On-site fitness center

Job summary

Waukesha County is seeking a detail‑oriented Senior Administrative Specialist to support the Legal Custodian of Records. You will review complex records requests, determine disclosures, and prepare denials and invoices, applying Wisconsin statutes and privacy requirements.

You will manage body-worn camera and redaction duties using AXON and related systems, ensure privacy protections, and coordinate with partner agencies.

Qualifications

• High School Diploma or GED.
• Three years of post high school work experience providing administrative support.
• One year of recognized post high school training in business, administrative professional or closely related field may substitute for one year of the work experience requirement.

Responsibilities

• Review, interpret, and respond to complex records requests; determine disclosure, partial disclosure, or denial using independent judgment and applicable Wisconsin statutes, case law, victim rights requirements, and department procedures.
• Conduct balancing tests that weigh the public interest in disclosure against privacy, safety, investigative, and other nondisclosure interests.
• Research requests; gather, review, organize, redact, and release responsive records, including written, audio, video, and photographic materials.
• Prepare denials, correspondence, invoices, fee estimates, certifications, and other documentation on behalf of the Legal Custodian of Records.
• Comply with Wisconsin Act253, including providing Exception Designation and Certification Forms and estimating redaction costs when applicable.
• Prepare and compile evidentiary records for the District Attorney’s Office and assist with records-related court matters; may testify as a credible and trustworthy witness.
• Coordinate the secure sharing of video, images, and audio with authorized partner agencies and collaborate on access invitations as needed.
• Receive, process, apply, and document payments; prepare invoices and follow up on past-due receivables.
• Communicate professionally with a broad range of requestors, including attorneys, courts, media, law-enforcement and government agencies, medical providers, schools, insurers, inmates, and members of the public.

Skills

Interpersonal skills

Analytical skills

Organizational skills

Proofreading

Written communication

Education

HS Diploma or GED

Tools

AXON

Flex RMS

Intergraph/NetViewer

Microsoft Excel

Adobe Pro

CCAP

DOJ Offender Search

Job description

SALARY RANGE $24.92 - $34.63

WORK ASSIGNMENT DETAILS This assignment supports the Legal Custodian of Records by processing public-records and evidentiary requests involving body-worn camera footage, related law-enforcement records, and other sensitive materials.

Key Responsibilities

• Review, interpret, and respond to complex records requests; determine disclosure, partial disclosure, or denial using independent judgment and applicable Wisconsin statutes, case law, victim rights requirements, and department procedures.
• Conduct balancing tests that weigh the public interest in disclosure against privacy, safety, investigative, and other nondisclosure interests.
• Research requests; gather, review, organize, redact, and release responsive records, including written, audio, video, and photographic materials.
• Prepare denials, correspondence, invoices, fee estimates, certifications, and other documentation on behalf of the Legal Custodian of Records.
• Comply with Wisconsin Act253, including providing Exception Designation and Certification Forms and estimating redaction costs when applicable.
• Prepare and compile evidentiary records for the District Attorney’s Office and assist with records-related court matters; may testify as a credible and trustworthy witness.
• Coordinate the secure sharing of video, images, and audio with authorized partner agencies and collaborate on access invitations as needed.
• Receive, process, apply, and document payments; prepare invoices and follow up on past-due receivables.
• Communicate professionally with a broad range of requestors, including attorneys, courts, media, law-enforcement and government agencies, medical providers, schools, insurers, inmates, and members of the public.

Body-worn Camera and Redaction Duties

• Manage requests and records within the AXON system, including body-worn camera video, audio, images, retention categories, community requests, and related policies and procedures.
• Thoroughly review audiovisual footage and identify information requiring protection or redaction.
• Use redaction tools to blur, obscure, mute, or otherwise remove personally identifying, private, sensitive, or legally protected information.
• Protect the privacy, identity, and safety of victims and other individuals; prevent disclosure that could compromise constitutional privacy rights, ongoing investigations, prosecutions, or public safety.
• Ensure compliance with internal body-worn camera policies and all applicable legal and records-retention requirements.

Knowledge, Skills, and Work Requirements

Strong interpersonal, organizational, analytical, proofreading, and written communication skills, with exceptional attention to detail and accuracy.

Ability to read, comprehend, and evaluate complex and lengthy records requests; prioritize a high-volume workload; make sound decisions with minimal direction; and maintain discretion and professionalism.

Working knowledge of Wisconsin public-records law, including Chapter 19; relevant case law; the Wisconsin Children’s Code; HIPAA requirements; and records governed by Chapters 51 and 55.

Knowledge of Criminal Justice Information Services (CJIS) security requirements and the ability to safeguard confidential, private, and sensitive information.

Ability to remain composed, exercise sound judgment, and adapt effectively in stressful or time-sensitive situations.

Ability to view and process sensitive and potentially disturbing materials, including sexually explicit or graphic content, recordings and images involving injured or deceased individuals, autopsy photographs, and juvenile records.

Systems and Software

Working knowledge of law-enforcement records, dispatch, video, and records-request systems, including Flex RMS, Intergraph/NetViewer/Media Works CAD, AXON, Badger TRACS, Sheriff Open Request System, NCIC, CCAP, DOJ Offender Search, Adobe Pro, Chrome, Microsoft Excel, Word, OneDrive, and other Microsoft applications.

CLASSIFICATION SPECIFICATION To view the full classification specification for Senior Administrative Specialist click here.

Minimum Training & Experience Requirements

1. High School Diploma or GED.
2. Three years of post high school work experience providing administrative support.
3. One year of recognized post high school training in business, administrative professional or closely related field may substitute for one year of the work experience requirement.

Waukesha County Benefits

• excellent health/dental/vision
• life insurance
• generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year)
• an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan
• pay for performance system
• performance-based merit increases and non-base performance awards
• balanced work-life culture
• exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic

Location

Located in the City of Waukesha, our campus offers an on-site fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO

E E O: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: https://www.waukeshacounty.gov The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full‑time basis. If you have any recruitment questions or if you need an accommodation during the selection process because of a disability, please contact our office at 262-548-7044.

About Us

Waukesha County prides itself on operating in a business‑like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Applicant Policy

We are committed to service and find purpose in the work we do for our community! Check out our comprehensive benefits including an onsite health and wellness clinic! We value personal and professional development!