Senior Administrative Specialist

Odyssey; Dayton (OH); Presencial; USD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Odyssey is seeking a Senior Administrative Specialist to support the ISR/SOF Directorate at Wright-Patterson AFB. The role involves executive scheduling, document preparation, and coordinating large meetings with internal and external staff.

Ideal candidates have DoD experience, advanced degrees, and strong proficiency in ATAAPS and DTS to process timekeeping and travel. Onsite at Wright-Patterson AFB with a mission-focused environment.

Formación

• Experience in senior administrative support and DoD environment.
• Proven ability to manage executive schedules and documents.
• Familiarity with AT AAPS and DTS timekeeping and travel processing.

Responsabilidades

• Provide administrative support from reception to publication of docs and briefings.
• Maintain calendars, coordinate meetings, and manage large office operations.
• Prepare agendas, reports, and briefings for staff meetings.
• Draft and staff military and civilian appraisals and awards.

Conocimientos

Action item coordination

Calendars & scheduling

Executive support

Meeting coordination

Document preparation

ATAAPS proficiency

DTS proficiency

Educación

Master’s or Doctorate in related field

Bachelor’s degree in related field

DoD experience (5+ years)

Herramientas

ATAAPS

DTS

Descripción del empleo

Position Summary

Odyssey is recruiting to fill a Senior Administrative Specialist supporting the ISR/SOF Directorate (AFLCMC/WI), who is responsible for equipping our warfighters to win the fight. The Directorate executes a $22 billion acquisition portfolio developing, producing, testing, modifying, fielding, and supporting Air Force ISR and SOF platforms, and related sub-systems.

Responsibilities

• Perform administrative support tasks, from receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products.
• Operate with broad direction to support administrative functions, with focus on administrative processes, procedures, tools, and protocol to perform a robust range of administrative tasks, such as maintaining executive schedules and communication, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol.
• Maintain appointment calendars, VTC and conference room schedules.
• Schedule meetings and conferences including those involving staff from outside the immediate office.
• Answer telephones, forward messages and provide responses to routine queries.
• Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses.
• Assist in preparing and updating program office file management documents.
• Prepare agendas, reports, and briefings for staff meetings.
• Ensure administrative taskers/packages meet or precede their suspense deadlines
• Draft, edit, and staff both military and civilian appraisals and Awards and Decorations.
• Perform additional administrative tasks as required in support of customer organization.
• Have access to and perform administrative duties in ATAAPS and DTS.
• Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists, In-processing, Out-processing, and recall-rosters.
• Support ad hoc tasks as required.

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications

• Master’s or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD.
• Bachelor’s degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD.
• 15 years of experience in the respective technical/professional discipline being performed, eight of which must be in the DoD.

Clearance: Secret

Technical Skills

• Ability to coordinate, consolidate, analyze, distribute, and monitor action items, suspenses, and responses while ensuring all administrative taskers/packages meet required deadlines.
• Skilled in maintaining appointment calendars, VTC and conference room schedules, and coordinating meetings - those requiring inter-office or external staff participation.
• Proficient in preparing, updating, and managing program office file documents; drafting and editing appraisals, awards, agendas, reports, and briefings; and ensuring high-accuracy publication of administrative products.
• Experienced in performing administrative duties within ATAAPS and DTS, including timekeeping and travel processing functions required for DoD administrative operations.
• Ability to develop and refine organizational process guides such as end-of-day checklists, in-processing/out-processing guides, and recall rosters, supporting continuous improvement of administrative workflows.

Additional Information

Location: Wright Patterson Airforce Base

Travel: None

Remote, Onsite, or Hybrid: Onsite

Company Overview

Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares , a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Please note

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.