Senior Administrative Coordinator – Vascular Surgery

Inova Health System; Falls Church (VA); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plan with 5% match

Tuition and student loan assistance

Mental health support for employees

Paid time off, parental leave, andflex

Job summary

Inova Fairfax Hospital is seeking an Administrative Coordinator Senior to support the Chief of Vascular Surgery & Wound Healing. This full-time role operates Monday–Friday during regular business hours with flexibility as needed, contributing to a leading healthcare system renowned for safety and patient experience.

The position emphasizes calendar management, document preparation, and coordination of meetings and events within a dynamic clinical setting.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: 5 years of relevant office or healthcare experience.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.

Skills

Calendar management

Meeting logistics

Customer service

Interpersonal skills

Organizational skills

Attention to detail

Multi-tasking

Education

High School Diploma or equivalent

Job description

Inova Fairfax Hospital is seeking an Administrative Coordinator Senior to support the Chief of Vascular Surgery & Wound Healing. This full-time role operates Monday–Friday during regular business hours with flexibility as needed, contributing to a leading healthcare system renowned for safety and patient experience.

The position emphasizes calendar management, document preparation, and coordination of meetings and events within a dynamic clinical setting.