Senior Administrative Coordinator

University of North Texas System; Denton, Northern (TX, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

The Senior Administrative Coordinator position at University of North Texas System oversees high‑level administration for the UNT College of Education in Denton. Primary duties center on purchasing, reimbursements, and documentation in line with university policies and Texas requirements.

The role supports curriculum changes in Curriculog, administers faculty and staff awards, and compiles program data for institutional reporting and national surveys. Monday–Friday, standard hours apply.

Qualifications

• Bachelor's degree and five years of related administrative or business experience.
• Experience with university procurement, budgeting, and policy compliance.
• Ability to train staff on administrative policies and procedures.

Responsibilities

• Serve as College of Education Purchasing Coordinator; handle PCard and requisitions, reconcile monthly records.
• Prepare Purchase Orders per State of Texas laws and university policy.
• Coordinate catalog reviews and curriculum changes via Curriculog; support Academic Affairs.
• Assist with faculty and staff reimbursements and awards; track program data for reporting.
• Develop and maintain documentation for purchasing processes; provide staff training.
• Gather data for national surveys and institutional reporting; perform other duties as assigned.

Skills

Customer service

Written communication

Microsoft Office

Budgeting

Record keeping

Data analysis

Education

Bachelor's degree

Tools

PCard

Curriculog

Texas contracting system

Job description

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

Sub Division-Department: UNT-College of Education

Department: UNT-Education-Dean's Off-132100

Job Location: Denton

Salary: Commensurate with experience and qualifications

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The University of North Texas College of Education prepares innovative professionals who help others reach their full potential through learning, wellness, and civic engagement. Building on UNT’s longstanding tradition in educator preparation, the college supports a collaborative community committed to student success, research, and service.

Position Overview

The Senior Administrative Coordinator provides high-level administrative and operational support for the College of Education, with primary responsibility for coordinating purchasing activities in accordance with university policies and State of Texas requirements. The position manages purchasing and reimbursement processes, maintains purchasing documentation, supports financial and personnel transactions during peak periods, develops procedures, and trains administrative staff. Additional responsibilities include coordinating catalog review, curriculum changes through Curriculog, supporting COE Academic Affairs, administering faculty and staff awards, and compiling program data for institutional reporting and national surveys.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Bachelor's degree plus experience within an academic department. Technical skills to include data analysis, purchasing, and travel experience

Job Duties

• Serve as the College of Education Purchasing Coordinator. Complete purchasing for area departments through PCard and requisition processes, maintain PCard records, support monthly reconciliation, and assist with faculty and staff reimbursements.
• Compile data for preparing Purchase Orders using State of Texas laws and regulations, and University policies.
• Research competitive bidding for high dollar items using both the State of Texas contacting system and vendors outside that system if necessary.
• Create and maintain documentation for College of Education Purchasing processes and provide training to other administrative staff in the college on policies processes and procedures.
• Assist with departments ePARs, student travel reimbursements, ABAs and IDTs during peak times such as summer payroll and fall ePARs Track administrative procedures for curriculum changes through Curriculog and support the Academic Affairs Committee by preparing materials for monthly meetings and taking minutes.
• Coordinate catalog review with departments to update general information pages and complete needed edits and changes.
• Coordinate awards processes for College of Education faculty and staff.
• Gather, organize, and submit College of Education program data twice yearly for the U.S. News & World Report survey on online and graduate programs.
• Other duties as assigned.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8:00am-5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.