Senior Administrative Assistant (Registrar's Office)

University-of-Southern-Indiana; Evansville (IN); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plan with 7% contribution

Tuition fee waiver for employees

Job summary

The University of Southern Indiana seeks a Senior Administrative Assistant for the Registrar's Office. This role manages tasks related to enrollment verifications and applications, ensuring the efficient handling of student records and communications.

Candidates must possess strong interpersonal, organizational, and communication skills along with a high school diploma or GED. Join a public higher education institution offering exceptional benefits and a supportive working environment.

Qualifications

• High school diploma or GED is required.
• Excellent interpersonal, organizational, and communication skills are essential.
• Three to five years of office experience preferred.

Responsibilities

• Carry out the policies and procedures of the Registrar’s Office.
• Review and process applications for readmission.
• Coordinate and process enrollment verifications for students.

Skills

Interpersonal skills

Organizational skills

Communication skills

Problem-solving skills

Customer service skills

Education

High school diploma or GED

Tools

Banner software

Job description

Title: Senior Administrative Assistant (Registrar's Office)

Division: Provost's Office

Department: Registrar's Office

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.63/hour

EEO Job Group: 5 E6

Position Summary

Carry out the policies and procedures of the Registrar’s Office, specifically those relating to enrollment verifications, applications for readmission and Fresh Start applicants.

Duties/Responsibilities

• Review and process applications for readmission. Evaluate students’ classification, major(s), academic standing, academic registration holds and Fresh Start eligibility. Communicate decision with students and college of major as needed, counseling students if necessary on how to meet requirements.
• Process Fresh Start program applications and correspondence. Follow up with students and university departments when required. Assist Registrar with monitoring the first 12 quality hours of each student’s education and advise Registrar on progress and when previous grades are eligible to be removed from grade point average computation. Monitor student progress until graduation, advising student and Registrar on progress.
• Coordinate and process enrollment verifications for students related to insurance, student loan deferment, foreign student forms, verification of graduation, skip, traces, etc.
• Verify required information and process student change of name requests.
• Maintain students’ permanent academic records by scanning and indexing forms and other paperwork into document imaging system.
• Assist Assistant Registrar with developing and running reports on a routine basis to identify and resolve inconsistencies in student software.
• Assist Associate Registrar with reviewing, correcting errors, and resolving problems resulting from National Student Clearinghouse data uploads.
• Provide clerical support to the office including answering the phone, helping office visitors and processing registration related paperwork as needed.
• Serve as back‑up for processing change of majors and change of grades or incompletes.
• Maintain inventory of forms used in this position.
• Assist office staff with various projects during peak periods. Serve as primary backup to Registrar Administrative Associate. Learn all essential functions of that position and be able to execute in absence or peak volume.
• Direct work of other administrative assistants in the Registrar’s Office when they assist with readmissions and/or enrollment verifications.
• Supervise and train assigned student workers.
• Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974.
• Other duties as assigned.

Required Knowledge and Skills

• High school diploma or GED.
• Excellent interpersonal skills with the ability to greet and interact in a professional manner with students, parents, alumni, faculty, staff, co‑workers and other office visitors.
• Excellent organizational and communication skills. Strong written communication skills.
• Must be able to communicate University policies and procedures regarding registration as well as the Registrar’s Office policies and procedures.
• Ability to coordinate multiple tasks, determine priorities, set deadlines and complete projects.
• Must possess refined problem‑solving skills and occasionally reach a creative solution to meet a student’s need and provide good service. Must work effectively with diverse needs and requests of individuals.
• Demonstrated proficiency with computers, word processing, email, and internet.
• Must assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines.
• Must work effectively during fast‑paced periods.
• Refined customer service or public relations skills. Must communicate effectively with students and faculty at all levels of ability and explain procedures to non‑native English speakers effectively.
• Must maintain confidentiality in compliance with the Family Educational Rights and Privacy Act (FERPA).

Preferred Knowledge and Skills

• Three to five years of office experience preferred.
• Knowledge of Banner software preferred.

Regular Work Hours/Travel Requirements

• Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
• Occasional irregular or extended hours necessary during registration or as needed.

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400‑acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short‑term and long‑term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees / 75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities.