Senior Administrative Assistant Per Diem

Banner Health Corporate; Phoenix (AZ); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive wages

Paid orientation

Flexible Schedules

Weekly pay

403(b)

Pre-tax retirement

Wellness program

Discount Entertainment tickets

Restaurant/Shopping discounts

Job summary

Banner Health is seeking an Administrative Services professional to support senior leaders with clerical duties and complex scheduling. You will manage calendars, prepare reports, coordinate travel, and handle confidential information with discretion.

Join a busy healthcare network where you will interact with executives, physicians, and staff across facilities, while delivering accurate communications and organized office operations.

Qualifications

• High school diploma/GED required.
• 3–4 years administrative support experience at a progressively responsible level.
• Excellent written communication to edit and proofread business documents.
• Ability to type accurately from rough drafts using standard business vocab.
• Knowledge of organization policies and ability to handle routine administrative tasks.
• Strong oral, written and interpersonal communication skills.
• Arizona Fingerprint Clearance Card may be required for specific behavioral health roles.

Responsibilities

• Handle a wide variety of clerical and administrative tasks for senior leaders.
• Interpret requests, relay information, and decide when to escalate.
• Coordinate recurring or one-time projects as directed.
• Screen calls and visitors, provide information, and direct to appropriate staff.
• Maintain supervisor's calendar and arrange travel/accommodations.
• Prepare reports, summaries, and presentation materials as needed.
• Perform a broad range of administrative support with initiative and discretion.
• May hire, train, and direct department staff workflow.
• Interact with senior leaders, board members, physicians, and community partners.

Skills

Administrative support

Calendar management

Communication skills

Typing speed

Office software

Education

High school diploma/GED

Associate's degree

Tools

MS Office

Outlook

Word processing

Job description

Primary City/State: Phoenix, Arizona Department Name: Banner Staffing Services-AZ Work Shift: Day Job Category: Administrative Services

You have a place in the health care industry. There’s more to health care than IV bags and trauma rooms. We support all staff members as they find the path that is right for them. If you’re looking to leverage your abilities – you belong at Banner Health.

POSITION SUMMARY

This position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

CORE FUNCTIONS

• 1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.
• 2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.
• 3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.
• 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.
• 5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.
• 6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.
• 7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.
• 8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.
• 9. This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with senior leaders, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.

MINIMUM QUALIFICATIONS

• High school diploma/GED or equivalent working knowledge.
• A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required. Must have written communication skills to edit and proofread business correspondence and reports.
• Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs.
• Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports.
• Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc.
• Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization.
• Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers.
• Must have a working knowledge of personal software packages to perform the administrative functions described above.
• Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

PREFERRED QUALIFICATIONS

• Associate's degree
• Additional related education and/or experience preferred.

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee. We are proud to offer a comprehensive benefit package for all benefit-eligible positions. Please visit our Benefits Guide for more information.

As a valued and respected Banner Health Per Diem team member, you will enjoy:

• Competitive wages
• Paid orientation
• Flexible Schedules (select positions)
• Fewer Shifts Cancelled
• Weekly pay
• 403(b)
• Pre-tax retirement
• Resources for living (Employee Assistance Program)
• My Well-Being (Wellness program)
• Discount Entertainment tickets
• Restaurant/Shopping discounts

Registry/Per Diem positions do not have guaranteed hours and no medical benefits package is offered.

Completion of post-offer Occupational Health physical assessment, drug screen and background check (includes employment, criminal and education) is required.

As a BSS team member, you are eligible to apply (at any time) as an internal applicant to any regular opportunities within Banner Health.

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