Senior Administrative Assistant -Omaha, NE.

Mutual of Omaha; Omaha (NE); Hybrid; USD 3,995,000 - 4,822,000; Full time

Benefits offered by this job

401(k) plan with company match

Annual bonus opportunity

Hybrid work environment

Job summary

Mutual of Omaha in Omaha, NE, seeks an Administrative Assistant to support a fast-moving team. You’ll manage calendars, coordinate travel, assist with events, and maintain communications while handling sensitive information.

This role blends office administration with project support and a hybrid work setup. The ideal candidate has advanced MS 365 skills, strong written and verbal communication, and a proven ability to multitask in a dynamic environment.

Qualifications

• Advanced administrative support experience with discretion.
• Proficient with MS 365 and related tools.
• Excellent communication and stakeholder management.

Responsibilities

• Manage calendars, coordinate travel, and support event planning.
• Coordinate internal communications and maintain segment channels.
• Provide advanced administrative support for complex programs and sensitive information.
• Produce documents, reports, and presentations.
• Protect confidential information and ensure compliance.

Skills

Administrative support

Calendar management

Event planning

Tools

SharePoint

Viva Engage

OneNote

Outlook

Word

PowerPoint

Excel

Job description

Job no: 505227
Work type: Full Time Regular
Location: Nebraska, Remote
Categories: Administrative/Support

In this role, you’ll play a pivotal part in keeping a fast-paced, high-performing team moving forward. You’ll manage calendars, coordinate travel, support the planning and execution of events and engagement activities, maintain segment communication channels, and provide advanced administrative support. This position is based in the Omaha area and will work from Mutual of Omaha’s headquarters as needed.

WHAT WE CAN OFFER YOU:

• Estimated Salary: $29.00 - $35.00, plus annual bonus opportunity
• 401(k) plan with a 2% company contribution and 6% company match.
• Manage multiple calendars independently, including scheduling meetings, reserving conference rooms, and coordinating technical resources, while exercising judgment.
• Support event and engagement activity planning and execution to include scheduling, reserving space, ordering catering, and being on-site to assist with setup and ensure event success.
• Assist in coordinating travel arrangements and itineraries, liaising with relevant parties, and providing necessary communication.
• Handles sensitive information and is able to protect company information while maintaining confidentiality.
• Support the maintenance of team and segment-wide communication channels, including utilization tracking, ensuring content is up to date, and information is accessible.
• Produce business documents, correspondence, training materials, spreadsheets, reports, and presentations using various applications and systems, applying judgment, discretion, and creativity.
• Provide advanced administrative support for complex business functions, special programs, and projects involving sensitive and confidential information while analyzing situations independently and ensuring compliance and efficiency.

WHAT YOU’LL BRING:

• Strong business environment knowledge and proficiency with personal computers and multifunctional printers, coupled with advanced expertise in M365 applications such as SharePoint, Viva Engage, OneNote, Outlook, Word, PowerPoint, and Excel.
• Exceptional verbal and written communication skills, including proofreading proficiency and the ability to maintain accurate business materials, while fostering effective partnerships with internal and external stakeholders.
• Proficient time management and organizational abilities, demonstrating attention to detail, analytical prowess, and decision-making skills, with a track record of troubleshooting and applying innovative approaches to business activities.
• Collaborative work ethic, exhibiting approachability and the ability to work independently or as part of a team in diverse environments.
• Adaptability to changing work environments, coupled with a commitment to continuous learning, strong multitasking skills, and a demonstrated ability to coordinate business activities or events while maintaining regular attendance, meeting deadlines, and being accountable for results.
• You promote a culture of diversity and inclusion, value different ideas and opinions, and listen courageously, remaining curious in all that you do.
• Ability to work at our home office located in Omaha, Nebraska, in a hybrid environment.

PREFERRED:

• Ability to apply a background knowledge of the Company as well as the policies, procedures and practices of the assigned organizational area.
• Knowledge of the organizational structure and key business partners.
• 5 years working as an Administrative Assistant.
• Advance experience managing calendars and proficient with O365.

If you have questions about your application or the hiring process , email our Talent Acquisition area at [e-mail] . Please allow at least one week from time of applying if you are checking on the status.

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