Senior Administrative Assistant & Budget Coordinator

Arizona State Government; Tucson (AZ); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Vacation and sick days

Paid parental leave

Health, dental, life insurance

Retirement plan

Employee benefits

Transit subsidy

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a multitasker with excellent communication to support the Deputy Warden and manage the unit budget and supplies at ASPC-Tucson.

The Administrative Assistant III will maintain calendars, respond to inquiries, and coordinate purchases while ensuring compliance with agency policies in a prison environment. A strong emphasis on organization, documentation, and teamwork completes the role.

Qualifications

• Knowledge of departmental rules, policies, and procedures.
• Principles and practices of office administration and management.
• Grammatical formatting.
• Supervision, leadership, and management techniques.
• Accounting and budgeting procedures.
• Three (3) years of administrative experience reporting to a manager or administrator.
• Proficient in using Google Suites.

Responsibilities

• Researches and compiles reports, letters, inquiries and policy updates
• Manages unit budget to include purchasing and tracking expenditures
• Tracks disciplinary actions and prepares final outcome documents
• Completes projects as assigned
• Coordinates special event fund raisers
• Conducts the Capital Equipment Inventory
• Supervises subordinates staff
• Drives on State business
• Performs other duties appropriate to the assignment

Skills

Verbal communication

Written communication

Interpersonal skills

Organization

Tools

Google Suites

Job description

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a multitasker with excellent communication to support the Deputy Warden and manage the unit budget and supplies at ASPC-Tucson.

The Administrative Assistant III will maintain calendars, respond to inquiries, and coordinate purchases while ensuring compliance with agency policies in a prison environment. A strong emphasis on organization, documentation, and teamwork completes the role.