Senior Administrative Assistant

CP11 University of New Hampshire; United States; On-site; USD 24,000 - 40,000; Full time

Job summary

The University of New Hampshire, Manchester campus, is seeking an experienced administrative professional to support the Dean’s Office and Academic Affairs. This role serves as a key resource for academic leadership, chairs, faculty, and the college community.

Responsibilities include coordinating academic processes, supporting faculty affairs, onboarding, meetings, events, reports, and data analytics. The position also ensures smooth daily operations and acts as a primary point of contact.

Qualifications

• Bachelor's degree and 3–5 years of experience.

Responsibilities

• Complex administrative support including calendar management and meeting materials.
• Coordinate college processes for chairs, faculty and college community.
• Assist with tracking of the Associate Dean budget line items.
• Plan and execute events led by the Associate Dean.

Education

Bachelor's degree

Job description

This position provides comprehensive administrative support for the Dean’s Office and Academic Affairs functions at UNH Manchester, serving as a key resource for academic leadership, department chairs, faculty, and the broader college community. Responsibilities include coordinating academic processes and recurring activities; supporting faculty affairs, promotion and tenure, adjunct faculty, evaluations, accreditation and program reviews; preparing reports and materials; coordinating meetings, events, communications, and special projects; and providing administrative support to academic departments. The position also supports the effective daily operation of the Dean’s Office, including serving as a primary point of contact, assisting with onboarding and campus events, and working closely with the Administrative Services Manager to ensure responsive and well-coordinated administrative services across the college.

Duties / Responsibilities

• Complex administrative support including calendar management, meeting preparation of materials, coordination of follow ups and action items, and management of reoccurring meetings.
• Coordinate college processes and procedures to chairs, faculty, and other members within the college community.
• Assist the Administrative Services Manager with the tracking and oversight of the Associate Dean budget line items.
• Planning and executing events led by the Associate Dean (i.e., Academic community Forums, Sidore lecture series, etc.).
• Sole collector as well as creator and distributor of materials and information for the Millworks Newsletter (i.e., shoutouts, good news) and reporting of data analytics of that publication.
• Assisting in development and planning of adjunct orientation as well as the sole administrative support for adjunct faculty within the Manchester division of CPS.
• Prepare reports on academic programs, course enrollments, and trends as well as extensive data gathering projects requested by the Associate Dean.
• Coordinate with a variety of departments on special programs as needed.
• Sole contact for the campus-wide office supply ordering and management.
• Sole DIG TEV liaison and main contact for all faculty evaluations; working directly with Administrative Services Manager to provide reporting for personnel files and Office of the Dean back up.
• Provide administrative support for the Manchester division five department chairs.
• Coordinate with the Administrative Services Manager on the Manchester division College promotion and tenure committee for annual promotion and tenure submissions.
• Participate in reoccurring Dean’s Administrative meetings with other University representatives.
• Prepare materials and draft reports for use in various committees and constituencies.
• Liaise with Associate Dean on accreditation visits and on-site external reviews of programs.
• Provide administrative support in logistics, planning, and historical archiving on program advisory boards with the college.
• Coordinate the requests, submission, and approval process for the annual graduate faculty nominations from each program.
• Administrative support within the Office of the Dean and the campus including: Main office greeter and first point of contact for the office for phone, questions, visitors, concerns, and issues. This includes providing suite “gatekeeping” services for those within.
• Oversight of the office conference room, supply closet, reception area; ordering necessary supplies and office equipment as needed.
• Assist with onboarding materials, ordering equipment or supplies, coordinating building tours for new hires, and aid in logistical planning for new hire onboarding and orientation.
• Back-up support for events on campus.
• General administrative support and back-up support to the Academic Services Manager and the Office of the Dean.

Minimum Qualifications

Bachelors degree and 3-5 years of experience.

Compensation

Pay Range: $17.57 - $28.96. The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations.

Benefits

More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location

Location: Manchester

About the University

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

Equal Opportunity Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer.

The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

University System Overview

The University System of New Hampshire is the largest provider of postsecondary education in the Granite State. With approximately 30,000 enrolled students annually and more than 90,000 alumni living in state, the institutions of the University System - the University of New Hampshire - Durham, the University of New Hampshire School of Law, the University of New Hampshire at Manchester, Plymouth State University, and Keene State College - have a direct impact on hundreds of thousands of New Hampshire citizens every year.