Senior Administrative Assistant

Agility Robotics; Salem (OR); Hybrid; USD 81,000 - 106,000; Full time

Benefits offered by this job

6% 401(k) company match

Company stock options

100% company-paid health insurance (M–

Well-being support (EAP)

Job summary

Agility Robotics is seeking a Senior Administrative Assistant to support our senior leadership team across calendars, travel, and communications. You will drive cross-functional initiatives, optimize workflows, and manage budgets and vendor relations to ensure operational excellence.

This hybrid role is based in Salem, Oregon, with a focus on discretion, proactive problem-solving, and professional communication.

Qualifications

• 4–6 years minimum of administrative support experience to senior director, VP or above in a fast paced, hyper-growth tech company.
• Proven ability to drive process improvements and manage complex, cross-functional priorities.
• Exceptional communication and relationship-building skills across all organizational levels.
• Demonstrated discretion, adaptability, and sound decision-making in fast-moving environments.

Responsibilities

• Manage complex calendars, meetings, travel, and communications with precision, discretion, and foresight.
• Lead improvements in tools, workflows, and processes to enhance efficiency and alignment across teams.
• Anticipate priorities and apply sound judgment in high-stakes or ambiguous situations.
• Drive coordination of cross-functional projects, events, and leadership initiatives.
• Oversee expense reporting, budget tracking, and vendor coordination to ensure operational excellence.
• Model company values through professionalism, accountability, and clear, influential communication.

Skills

Administrative support

Process improvement

Communication skills

Discretion and judgement

Tools

Google Workspace

Slack

Zoom

Asana

Navan

Job description

Agility's commercially deployed humanoids operate alongside teams in warehouses, manufacturing facilities, and distribution centers—tackling physically demanding and repetitive tasks while enabling workers to focus on higher-value work. With industry-leading safety standards and years of proven deployment data, we're pioneering a new era of automation that enhances human potential.

About the Role

We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide critical day-to-day support to our extended senior leadership team. This role will be a part of a collaborative and centralized administrative team. To be successful in this role, it requires a high level of discretion, strong judgment, and the ability to handle multiple priorities with poise and tact. The ideal candidate understands the nuanced dynamic in being an ambassador, someone who connects the dots, is a problem-solver who takes initiative and can work cross-functionally in supporting the team's operational excellence to ensure the leaders they support are operating at maximum efficiency.

About the Work

• Manage complex calendars, meetings, travel, and communications with precision, discretion, and foresight.
• Lead improvements in tools, workflows, and processes to enhance efficiency and alignment across teams.
• Anticipate priorities and apply sound judgment in high-stakes or ambiguous situations.
• Drive coordination of cross-functional projects, events, and leadership initiatives.
• Oversee expense reporting, budget tracking, and vendor coordination to ensure operational excellence.
• Model company values through professionalism, accountability, and clear, influential communication.

About You

• 4-6 years minimum of administrative support experience to senior director, vp or above in a fast paced, hyper-growth tech company.
• Proven ability to drive process improvements and manage complex, cross-functional priorities.
• Exceptional communication and relationship-building skills across all organizational levels.
• Demonstrated discretion, adaptability, and sound decision-making in fast-moving environments.
• Proficiency in Google Workspace, Slack, Zoom, Asana, Navan and other collaboration tools.
• Trusted partner and culture carrier who promotes accountability and continuous growth.

Location

• This is a hybrid position based out of our Salem, OR offices.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to: job-related knowledge, skills, and experience. Agility Robotics is a multi-state employer and this salary range may not reflect positions who work in other locations. These ranges may be modified in the future.

Anticipated Base Salary Range

$81,000-$106,000 USD

In addition to base pay, our competitive total rewards package consists of the following for full-time employees:

• 401(k) Plan: Includes a 6% company match.
• Equity: Company stock options.
• Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
• Benefit Start Date: Eligible for benefits on your first day of employment.
• Well-Being Support: Employee Assistance Program (EAP).
• Time Off:
  • Exempt Employees: Flexible, unlimited PTO and 12 company holidays, including a winter shutdown.
  • Non-Exempt Employees: 10 vacation days, paid sick leave, and 12 company holidays, including a winter shutdown, annually.
• On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
• Parental Leave: Generous paid parental leave programs.
• Work Environment: A culture that supports flexible work arrangements.
• Growth Opportunities: Professional development and tuition reimbursement programs.
• Relocation Assistance: Provided for eligible roles.
• Annual Discretionary Bonus: Provided for eligible roles.

All of our roles are U.S.-based. Applicants must have current authorization to work in the United States.

Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment.

Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly.