Senior Administrative Assistant

MLB (Job Board Only); New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive Benefits Package

Company 401K Contribution

Paid Time Off and Holidays

Paid Parental Leave

Free Tickets to Baseball Games

MLB.TV access

Discounts at MLBShop.com

EAP

Tuition Reimbursement

Disability Benefits

Life Insurance

Pet Insurance

Job summary

Major League Baseball is seeking a Senior Administrative Assistant in the Technology Department to support the Chief Technology Officer and technology teams. This role will manage calendars, coordinate meetings, arrange domestic and international travel, and handle expense reporting with discretion.

The ideal candidate will be proactive, highly organized, and able to collaborate across cross-functional teams in a fast-paced, global environment. Bachelor’s degree or equivalent experience required.

Qualifications

• Bachelor’s Degree or equivalent work experience.
• Experience in a fast-paced, global environment.
• Strong organizational and communication abilities.

Responsibilities

• Partner with CTO and leaders to understand goals and priorities.
• Manage executive calendars and prioritize sensitive matters.
• Coordinate meetings, travel, and expense reporting.
• Collaborate with other Executive Assistants as needed.
• Support day-to-day operations and maintain discretion.

Skills

Self-start initiative

Organizational skills

Proactive partnership

Collaboration

Judgment & problem solving

Discretion with confidential info

Communication (written & verbal)

Education

Bachelor’s Degree or equivalent

Tools

Google Workspace

Concur

Outlook

Zoom

Job description

Major League Baseball is looking for a Senior Administrative Assistant in the Technology Department to become a trusted partner to and support the Chief Technology Officer and their respective technology organizations.

Responsibilities

• Partner with the Chief Technology Officer and Senior Technology Leaders to develop a deep understanding of their goals, priorities, and operating cadence in order to proactively provide support that enhances day-to-day operations
• Manage each executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
• Organize and coordinate meetings (scheduling, sending reminders, managing catering, and coordinating agendas for weekly/quarterly team meetings)
• Coordinate all domestic and international travel and manage expense reporting
• Assist with coordinating with other department Executive Assistants (as necessary)

Qualifications & Skills

• Self-Start with Initiative – Self-driven, results-oriented, and able to work effectively with minimal supervision, demonstrating a strong initiative to work independently
• Organizational and Time Management – World-class organizational skills, exceptional attention to detail, and a resourceful approach, combined with the ability to manage multiple priorities, meet deadlines, and handle shifting demands with a good attitude
• Proactive and Flexible Partner – A naturally proactive and flexible individual who can anticipate needs and adapt quickly to a fast-paced environment
• Collaborative and Team-oriented – Highly team-oriented, able to build strong internal and external relationships, and work efficiently with cross-functional teams
• Strong Judgment and Problem Solving – Possess sound business judgment, superior work ethic, and demonstrated problem-solving and decision-making skills, with the ability to act as a gatekeeper and elevate relevant information to executives as needed
• Ability to Manage Confidential Information – High integrity and sound judgment to maintain strict confidential information and treat sensitive data with appropriate discretion
• Communication Skills – A strong ability to communicate confidently, both written and verbally, and build strong relationships at all levels, both internally and externally

Technology Proficiency

• High efficiency and experience with key tools, including Google Workspace (Google Docs and Sheets)
• Travel and Expense – Concur systems for travel and expense management
• Scheduling – Outlook for meeting and conference room scheduling
• Other – Zoom scheduling for remote employees and meetings

Experience

• Experience working in a fast-paced, global environment, with a Bachelor’s Degree or equivalent work experience

Salary Range: $85,000 - $100,000 (Base Salary) + Bonus

As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision. In addition to your salary, MLB believes in providing a competitive compensation and benefits package for its employees.

Top MLB Perks & Benefits

• Competitive Benefits Package
• Company 401K Contribution
• Paid Time Off and Holidays
• Paid Parental Leave
• Access to Free Tickets to Baseball Games & MLB.TV
• Discounts at MLB Store | MLBShop.com
• Employee Assistance Programs (EAP)
• Onsite/Online Training & Development Programs
• Tuition Reimbursement
• Disability Benefits (short term and long term)
• Life and Accidental Death Insurance
• Pet Insurance

Why MLB?

Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our “workforce athletes” to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America’s pastime to best serve its fans for decades to come.

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