Senior Administrative Assistant

Oracle; Nashville (TN); On-site; USD 50,000 - 118,000; Full time

Job summary

Oracle is seeking an experienced Executive Assistant to support senior leaders within Oracle Cloud Infrastructure. You will help executives stay prepared for decisions, and follow through on commitments, enabling time for high-impact work.

You will manage complex calendars across time zones, prepare briefs, draft correspondence, and coordinate agendas. You will also use Oracle approved AI tools to streamline briefing, communication, and workflows, while safeguarding confidential information.

Qualifications

• Six or more years of experience supporting senior executives.
• Strong calendar management across multiple time zones.
• Excellent written and verbal communication.

Responsibilities

• Manage complex calendars across time zones with priority context.
• Prepare concise daily/weekly briefs and leadership updates.
• Draft and edit executive correspondence and summaries.
• Triage requests and escalate as needed to executives.
• Coordinate agendas, pre-reads, and briefing materials.

Skills

Executive support

Calendar management

Briefing preparation

AI workflow usage

Confidentiality

Tools

AI tools

Job description

About the role

We are seeking an experienced Executive Assistant to support senior leaders within Oracle Cloud Infrastructure. You will help executives spend their time on the work that matters most, stay prepared for decisions, and follow through on commitments.

Job Description

We are seeking an experienced Executive Assistant to support senior leaders within Oracle Cloud Infrastructure. You will help executives spend their time on the work that matters most, stay prepared for decisions, and follow through on commitments.

You will work closely with the executives you support and their Chief of Staff to understand business priorities, anticipate needs, and keep the executive office running smoothly. This requires excellent administrative execution, strong relationships, and the confidence to flag when the calendar or incoming requests are pulling attention away from agreed priorities.

You should be comfortable making decisions within your delegated authority, asking thoughtful questions when context is missing, and handling sensitive information with discretion. You will also bring practical experience using AI and productivity tools to improve preparation, communication, and everyday workflows.

Success means executives are better prepared, important commitments receive timely attention, and less time is lost to avoidable scheduling and administrative work.

Responsibilities

Executive time and priorities

• Manage complex calendars across time zones, using business priorities and stakeholder context to resolve competing requests.
• Protect time for strategic thinking, decision preparation, customers, team leadership, and other agreed priorities.
• Review upcoming schedules proactively, identifying conflicts, preparation needs, excessive meeting load, and opportunities to delegate or consolidate meetings.
• Provide a concise weekly view of scheduled time by agreed categories, with recommendations to improve allocation. Distinguish calendar commitments from actual time spent.
• Exercise judgment about executive access and urgency, escalating requests based on deadlines, business impact, and who is waiting.

Communication, preparation, and follow-through

• Prepare concise daily and weekly briefs covering priorities, decisions, upcoming meetings, urgent requests, and outstanding commitments.
• Draft and edit correspondence, meeting summaries, and leadership updates in the executive’s voice, with clear messages and actions.
• Triage incoming requests within delegated access and authority, surfacing items that require executive attention and routing others appropriately.
• Coordinate agendas, pre-reads, and briefing materials so executives enter meetings with the context they need.
• Track commitments and follow-ups with clear owners and dates, confirm completion, and surface blockers before deadlines are missed.
• Build trusted relationships with senior leaders, business partners, and other Executive Assistants across OCI and Oracle.

AI and workflow improvement

• Use Oracle approved AI tools to support briefing preparation, communication drafting, action extraction, calendar analysis, and information synthesis.
• Create reusable prompts, templates, and simple automated workflows that reduce repetitive work and improve consistency.
• Check AI generated content against its sources, particularly names, dates, commitments, and sensitive business information.
• Apply sound judgment about confidentiality, access permissions, and when human review or approval is required.
• Evaluate improvements by their practical results, including time saved, preparation quality, fewer avoidable conflicts, and more reliable follow-through.

Executive office operations

• Partner with the Chief of Staff on executive onboarding, leadership offsites, organizational communications, and improvements to the operating cadence.
• Own administrative coordination and logistics for business reviews, leadership meetings, executive visits, and internal events.
• Manage complex domestic and international travel, including itineraries, changes, expenses, and contingencies.
• Support team onboarding, workspace coordination, and continuity of executive support.
• Maintain clear handoffs and coverage arrangements with other Executive Assistants.

Required Qualifications

• Six or more years of experience supporting senior executives, ideally in a technology company or a complex global organization.
• Demonstrated ability to manage demanding calendars and make thoughtful prioritization decisions across senior stakeholders and time zones.
• Excellent written and verbal communication, including experience preparing concise briefs and drafting executive correspondence.
• Experience tracking commitments and coordinating work across teams with reliable follow-through.
• Practical experience using generative AI tools for administrative or communication workflows, including reviewing outputs for accuracy and handling confidential information appropriately.
• Proficiency with calendar, email, document, presentation, and spreadsheet tools.
• Strong organizational skills, business judgment, discretion, and attention to detail.
• Experience coordinating complex travel and leadership events.

Preferred Qualifications

• Experience supporting VP, SVP, or C-level leaders in cloud infrastructure, engineering, product, or another technical organization.
• Experience partnering with a Chief of Staff or Business Operations team.
• Experience analyzing calendar patterns and recommending changes to executive time allocation.
• Experience building reusable AI workflows or simple automations using approved productivity tools.
• Experience improving administrative processes and sharing effective practices with other Executive Assistants.

Key competencies

• Judgment: Makes informed decisions, understands delegated authority, and knows when to elevate.
• Anticipation: Identifies preparation needs, conflicts, and risks early.
• Communication: Writes clearly, adapts to the audience, and makes the required action easy to understand.
• Ownership: Closes loops and confirms outcomes.
• Constructive pushback: Flags overload and competing priorities with practical alternatives.
• Technology fluency: Applies AI and productivity tools thoughtfully and checks their work.
• Trust: Handles sensitive information carefully and builds dependable working relationships.

Qualifications

Disclaimer: Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $24.04 - $56.83 per hour; from: $50,000 - $118,200 per year. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Health care and dependent care Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

As part of Oracle's onboarding process and consistent with applicable law, US-based employees are required to complete identity verification, which involves the collection and processing of their biometric information. Accommodations to this requirement may be granted following an individualized assessment.

About Us

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.

True innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing [e-mail] or by calling 1-888-404-2494 in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.