Senior Administrative Assistant

BeiGene, Ltd.; Hopewell (VA); Remote; USD 76,000 - 95,000; Full time

Job summary

BeOne Medicines Ltd. seeks a Senior Administrative Assistant to provide high‑quality, proactive support to executives and assigned functions. The role involves sophisticated calendar management, travel planning, vendor coordination, and onboarding activities.

The ideal candidate has 5+ years supporting senior leaders, is highly organized, and excels in fast‑paced environments. This remote/hybrid role prefers Eastern Time, with office options in Hopewell, NJ or San Carlos, CA.

Qualifications

• Minimum of 5+ years’ experience assisting high level leaders; multiple disciplines a plus.
• Strong organizational and communication skills, team‑oriented philosophy, and problem‑solving ability.
• Bachelor’s degree required.

Responsibilities

• Coordinate and manage complex calendars and meetings, including international travel arrangements.
• Provide day‑to‑day administrative support to executives and cross‑functional teams.
• Assist with onboarding, vendor coordination, expenses, and communications on behalf of the executive.

Skills

Multi-tasking

Calendar management

Communication

Problem solving

Education

Bachelor's degree

Tools

Concur

Zoom

MS Teams

Outlook

MS Office

Job description

Senior Administrative Assistant

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

The Senior Administrative Assistant is responsible for providing high quality and proactive administrative support to assigned functions. This role will independently perform a wide range of operational activities, with the objective of supporting the functions’ day‑to‑day operations.

Key responsibilities include, but not limited to, coordinating, and managing complex daily calendars, coordinating and logistical planning of meetings and events, domestic and international travel arrangements, scheduling candidate interviews, maintaining office supplies, and other responsibilities. Project and other duties may be assigned. Support the function by actively managing administrative/project support and coordinating group travel arrangements (domestic and international) Provide day‑to‑day administrative support to the VP and ED[NC1.1] within the function, including but not limited to complex calendar management, meeting scheduling and coordination, domestic and international travel arrangements and bookings Understand business priorities and proactively streamline administrative workflows under area of influence Organize and schedule meetings (e.g. townhalls, off‑sites, cross‑functional meetings) as needed for various groups, with a mindset of budget control and reception to feedback for future improvements Work with vendors and the procurement team on vendor onboarding, purchase requisitions and orders, and invoice and payment follow‑up for services supporting the function Process expense reports and reconcile corporate credit card charges as requested and in line with company policies Coordinate and send communications on behalf of the executive, and maintain various records and documents Ensure and maintain confidentiality of all appropriate communications and documentation Schedule and coordinate candidate phone, video, and in‑office interviews; arrange travel accommodations for out‑of‑state candidates Responsible for coordinating onboarding process and plan for new employees, including coordinating equipment setup with GTS/WPS and arranging meetings aligned with onboarding plan Responsible for greeting and coordinating orientation to new employees Build and maintain internal cross‑functional relationships Provide general support to visitors Participate actively in the planning and execution of company events when needed; coordinate catering for different meetings and events in/out of the office Be flexible to take on other emerging assignments as assigned when necessary.

Location

Remote (Eastern Time Zone preferred), or office‑based in Hopewell, NJ or SanCarlos,CA.

Qualifications

Minimum of 5+ years’ experience assisting high level leaders; multiple disciplines a plus Extensive experience in efficient multi‑tasking between business partners and priorities Ability to independently work in an ambiguous yet fast‑paced environment Ability to work independently in a fast‑paced environment with constantly changing priorities Strong organizational and communication skills, team‑oriented philosophy, and problem‑solving skills Demonstrated ability to relate well with all levels of management and peers A positive can‑do attitude.

Computer Skills

High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, and MS Teams.

Education

Bachelor’s degree.

Salary Range

$36.68 - $45.68 per hour. BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job‑related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non‑Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan.

Benefits

The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

Global Competencies

Fosters Teamwork Provides and Solicits Honest and Actionable Feedback Self‑Awareness Acts Inclusively Demonstrates Initiative Entrepreneurial Mindset Continuous Learning Embraces Change Results‑Oriented Analytical Thinking/Data Analysis Financial Excellence Communicates with Clarity

Global Competencies

Fosters Teamwork Provides and Solicits Honest and Actionable Feedback Self‑Awareness Acts Inclusively Demonstrates Initiative Entrepreneurial Mindset Continuous Learning Embraces Change Results‑Oriented Analytical Thinking/Data Analysis Financial Excellence Communicates with Clarity

About BeOne

BeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 11,000 colleagues spans six continents. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, TitleI of the Americans with Disabilities Act of 1990, and any other applicable federal, state or local laws, applicants who require reasonable accommodation in the job application process may contact [e-mail].

Contact

For more information, please visit www.beonemedicines.com and follow us on LinkedIn, X (formerly known as Twitter), Facebook and Instagram. For more information, please visit the link to explore job opportunities in China Mainland. China Mainland Job Posting At BeOne, how we work is just as important as the work we do. Below are our Values that determine the decisions we make and how we do things. Patients First Driving Excellence Bold Ingenuity Collaborative Spirit