Senior Admin Assistant - On-site

Midwestern University US; Downers Grove (IL); On-site; USD 47,000 - 51,000; Full time

Job summary

The Senior Administrative Assistant at Midwestern University College of Dental Medicine-Illinois (CDMI) reports to the Associate Dean, Preclinical Education and provides clerical, administrative, and project support for the Office of the Associate Dean. This on-site IL role supports faculty, students, and external interactions to ensure efficient operations.

The position requires strong communication, calendar management, and MS Office skills, with experience using Canvas and related university

Qualifications

• High school diploma or equivalent required.
• 1-year certificate from college/technical school and/or Associate degree highly desired.
• A minimum of 3-5 years relevant work experience is required.

Responsibilities

• Greets and screens visitors professionally and notifies the appropriate person.
• Coordinates, updates, and maintains calendars for faculty and students’ activities.
• Prepares various reports, letters, memoranda, and correspondence.
• Organizes and assists in planning College-related events.
• Answers multi-line phone calls and transfers messages efficiently.
• Manages mail and distributes incoming mail and prepares outgoing mail.

Education

High School diploma or equivalent

1-year certificate from a college or technical school

Associate degree

Job description

The Senior Administrative Assistant at Midwestern University College of Dental Medicine-Illinois (CDMI) reports to the Associate Dean, Preclinical Education and provides clerical, administrative, and project support for the Office of the Associate Dean. This on-site IL role supports faculty, students, and external interactions to ensure efficient operations.

The position requires strong communication, calendar management, and MS Office skills, with experience using Canvas and related university