Senior Accounts Receivable Specialist

Dashiell; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Dashiell, a leading provider of technical and construction services, is seeking a Senior Accounts Receivable Specialist in Houston, TX. The role manages complex customer accounts through full billing cycles, including Time & Material and Fixed Price invoices, and supports month-end close with AR reconciliations.

You will mentor AR Clerks, resolve escalated billing issues, and ensure accurate cash application while maintaining strong internal controls and client communication.

Qualifications

• 5+ years of progressive AR experience with billing of Time & Material and Fixed Price contracts.
• Experience in cash receipts application and collections.
• Experience mentoring AR Clerks and supporting month-end close.

Responsibilities

• Prepare and review customer billings for complex projects on mid-month and monthly cycles.
• Manage past-due collections and escalate as needed.
• Apply cash receipts and reconcile to GL.
• Support month-end close with AR schedules and reconciliations.

Skills

Accounts receivable

Billing

Cash applications

Collections

Month-end close

Excel

ERP systems

Billing portals

Attention to detail

Communication

Mentoring

Education

Bachelor's degree in Accounting or Finance

Tools

ERP software

Billing systems

Job description

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery.

With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at www.dashiell.com.

Primary Function

The Senior Accounts Receivable Specialist is an experienced accounting professional responsible for managing a portfolio of complex customer accounts through the full billing cycle, including accurate and timely preparation of Time & Material and Fixed Price invoices, collection follow-up, and cash application. In addition to owning billing and collection results, this role serves as a subject matter expert for the accounts receivable function by reviewing the work of Accounts Receivable Clerks, resolving escalated billing and payment issues, and supporting month-end close. The position will be based in our Houston, Texas office located at 12031 Kurland Dr, Houston, TX 77034 and will report to Dashiell’s Assistant Controller.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Prepare and review customer billings on a mid-month and monthly billing cycle for an assigned portfolio of complex projects, coordinating activities with project managers and internal departments to ensure accurate and timely invoice generation.
• Prepare Time & Material and Fixed Price project billings, including progress billings and retainage, by reviewing contract terms, billing requirements, and supporting documentation each billing cycle.
• Review invoices and supporting documentation prepared by Accounts Receivable Clerks prior to release; provide feedback and corrective guidance to improve accuracy.
• Train, mentor, and provide day-to-day guidance to Accounts Receivable Clerks; assist with workload prioritization during peak billing and month-end close periods.
• Generate and distribute invoices in a timely manner; confirm receipt and acceptance, whether invoices are mailed or submitted through a customer-approved system, and resolve rejected or returned invoices.
• Manage collection of past-due accounts by analyzing aging, developing follow-up strategies, and escalating to project managers and the Assistant Controller as appropriate.
• Serve as the point of contact for escalated billing disputes, short pays, and deductions; research, document, and drive issues to resolution with project managers and customers.
• Prepare and distribute accounts receivable aging and collections reports to project managers and accounting management, and highlight trends, risks, and past-due balances requiring attention.
• Apply cash receipts accurately to the appropriate customer accounts; review cash application performed by others and research and clear unapplied or misapplied payments.
• Perform and review account reconciliations, including accounts receivable subledger to general ledger; prepare supporting schedules and take a lead role in month-end close activities.
• Perform and review order entry and change order functions within the accounting system, including entry of job budgets.
• Tie out intra-company invoices with Accounts Payable, resolve discrepancies, and generate offsetting invoices for processing within the accounting system.
• Perform or review Accounts Payable vendor master file setups and ACH callbacks to verify vendor banking information in accordance with internal controls.
• Maintain a secured database of customer portal login credentials for billing system access and ensure access is current and appropriately restricted.
• Serve as a resource to other divisions or companies on billing application questions and process guidance; support the data entry review process performed by other divisions and companies.
• Maintain accurate billing documentation and supporting records suitable for audit review, and assist with internal and external audit requests.
• Identify, recommend, and help implement improvements to billing, collection, and cash application processes; document procedures and best practices.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Protect Dashiell’s cash flow and revenue recognition by ensuring invoices are prepared accurately, issued on time, and followed through to collection, including resolving the most complex disputes and past-due accounts.
• Reduce billing errors and audit risk by reviewing work product, enforcing documentation standards, and maintaining complete, well-organized records for all customer accounts and transactions.
• Keep project managers and accounting leadership informed of receivables status so they can address client issues before they escape into payment delays.
• Strengthen internal controls by performing and reviewing reconciliations, ACH verifications, and intra-company tie-outs with care and consistency.

Develop a high-functioning accounting team by training and mentoring Accounts Receivable Clerks and contributing reliable, deadline-driven leadership during month-end close and billing cycles.

Minimum Qualifications / Experience

Required

• High school diploma or equivalent required; Bachelor’s degree in Accounting, Business, Finance, or a related field preferred (additional relevant experience may be considered in lieu of degree).
• Minimum of 5 years of progressive experience in accounts receivable, including demonstrated experience preparing both Fixed Price and Time & Material billings.
• Demonstrated experience with cash receipts application, collections, and account reconciliations.
• Experience training, mentoring, or reviewing the work of other accounting team members.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and advanced Excel skills (e.g., pivot tables, lookups, and data analysis).
• Strong attention to detail with the ability to accurately prepare invoices and perform billing reviews.
• Ability to handle confidential financial information with discretion and care.
• Ability to define problems, gather and analyze supporting data, and draw sound conclusions.
• Effective written and verbal communication skills; ability to interact professionally with project managers, internal teams, and external customers, including resolving billing disputes.
• Ability to prioritize competing deadlines and perform effectively in a fast-paced accounting environment.
• Driving is not required for this position.

Preferred

• Experience with ERP or project-based accounting systems.
• Familiarity with customer billing portals used in construction, engineering, or utility industries.
• Experience with retainage billing, unbilled revenue, and month-end close processes.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship.