Senior Accounts Payable Specialist

Jobot; San Diego (CA); Remote; USD 70,000 - 80,000; Full time

Job summary

Jobot is seeking a senior Accounts Payable Specialist for a fully remote role in the United States. You will handle high-volume AP in a fast-paced professional services environment, processing 20-50 invoices per day and ensuring accurate coding and approvals, with a salary range of 70-80K DOE.

This position offers the opportunity to own end-to-end AP activities, vendor reconciliations, month-end close support, and process improvements within a collaborative team.

Qualifications

• 3+ years of progressive Accounts Payable experience in a law firm or legal services
• Strong full-cycle AP knowledge: coding, payments, reconciliations, discrepancy resolution
• Legal or professional services industry experience preferred
• Experience with carrier invoices or billing guidelines is a plus
• Advanced Excel skills: Pivot Tables, VLOOKUP/XLOOKUP; macros a plus
• Experience with Aderant is preferred but not required
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills
• Ability to manage high transaction volume independently while meeting deadlines

Responsibilities

• Manage high-volume, full-cycle accounts payable processing 20-50+ invoices per day
• Review invoices for accuracy, coding, approvals, and compliance
• Prepare and process vendor payments, check requests, and AP transactions
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries
• Perform vendor account reconciliations and assist with balancing statements
• Maintain accurate AP records and supporting documentation for audit trail
• Assist with month-end close activities, AP reconciliations, accruals
• Partner with Accounting, Finance and internal departments on AP issues
• Identify opportunities to strengthen controls and improve AP efficiency
• Serve as experienced resource to other AP team members

Skills

Detail-oriented

Analytical skills

Problem-solving

Time management

Communication skills

Tools

Microsoft Excel

Pivot Tables

VLOOKUP/XLOOKUP

Macros (exposure)

Aderant

Job description

Fully Remote Legal Accounts Payable Specialist | Growing Reputable Law Firm | 70-80K DOE + Incredible Benefits!

Salary: $70,000 - $80,000 per year

We are seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This position will take ownership of complex accounts payable activities, including invoice processing, payment execution, vendor account reconciliation, discrepancy resolution, and maintaining accurate financial records.

The ideal candidate brings strong AP fundamentals, excellent attention to detail, and the ability to independently manage priorities while contributing to an established, collaborative accounting team.

Why join us?

Join a stable, established organization with a collaborative and supportive accounting team

Step into a senior-level AP role with greater ownership and exposure beyond invoice processing

Gain hands-on experience with vendor reconciliations, month-end close, accruals, and process improvements

Work alongside experienced Accounting and AP leadership with opportunities to continue developing your skill set

Become a trusted resource on a high performing AP team known for strong tenure and low turnover

Build valuable experience within the legal/professional services industry

Job Details

• Manage high-volume, full-cycle accounts payable, including processing 20-50+ invoices and payment requests per day
• Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures
• Prepare and process vendor payments, check requests, and other AP transactions
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries
• Perform vendor account reconciliations and assist with resolving outstanding balances
• Maintain accurate AP records and supporting documentation to ensure a clean audit trail
• Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review
• Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing
• Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency
• Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed

Qualifications

• 3+ years of progressive Accounts Payable experience, within a law firm or in the legal services industry
• Strong understanding of full-cycle AP processes, invoice coding, payment processing, vendor reconciliations, and discrepancy resolution
• Legal or professional services industry experience preferred
• Experience working with carrier invoices and/or billing guidelines is a plus
• Strong Microsoft Excel skills, including Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus
• Experience with Aderant preferred but not required
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills
• Ability to independently manage a high transaction volume while consistently meeting deadlines

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.