Senior Accounting Manager

Metropolis Coffee Company; Chicago (IL); On-site; USD 99,000 - 121,000; Full time

Benefits offered by this job

Health, dental, vision, life, and pet-

Insurance options

Job summary

Metropolis Coffee Company seeks a Senior Accounting Manager to lead day-to-day accounting, month-end close, financial reporting, and payroll across its multi-channel operations. You will ensure accurate records, reliable inventory costing, and practical internal controls across coffee roasting, wholesale, café, and retail activities.

The role covers balance-sheet reconciliations, journal entries, and variance analyses, with hands-on responsibility for Paylocity payroll and QuickBooks-based

Qualifications

• Education: Bachelor's degree in accounting, finance, or related field.
• Experience: At least 5 years of progressive accounting experience with month-end close and financial reporting.
• Industry Knowledge: Inventory, cost of goods sold, and gross-margin analysis in a product-based business.
• Payroll Management: Experience processing payroll for hourly and salaried employees, including timekeeping and reconciliations.
• Technical Skill: Proficiency with QuickBooks and Excel; reconcile data across accounting, payroll, sales, and payment systems.

Responsibilities

• Own the general ledger and monthly close calendar; prepare or review journal entries, accruals, prepaid expenses, fixed assets, depreciation, and reconciliations.
• Prepare timely monthly financial statements and management reports by sales channel or segment, gross margins, and trends.
• Maintain consistent account coding and reporting structures in QuickBooks with appropriate dimensions.
• Coordinate year-end schedules and supporting documentation with external accountants; support budgeting and forecasting.
• Reconcile multi-channel sales platforms (Toast, Shopify) to payment processors, bank deposits, and the general ledger.

Skills

5+ years accounting experience

Education

Bachelor's degree in accounting, finance, or related field

Tools

QuickBooks

Excel

Paylocity

BILL

Toast

Shopify

Job description

Department: Finance & Accounting|Schedule: Full-time

Reports to: CEO

Position Summary

The Senior Accounting Manager leads day-to-day accounting, month-end close, financial reporting, and payroll for a dynamic multi-channel coffee company. Our diverse business footprint includes coffee roasting, wholesale coffee bean and equipment sales, café operations, and retail sales. This is a hands-on role responsible for accurate financial records, reliable inventory and cost accounting, timely payroll, and practical controls across multiple sales channels.

Key Responsibilities

·Own the general ledger and monthly close calendar; prepare or review journal entries, accruals, prepaid expenses, fixed assets, depreciation, and balance-sheet reconciliations.

·Prepare timely monthly financial statements and management reports, including results by sales channel or operating segment, gross margins, and explanations of significant trends and variances.

·Maintain consistent account coding and reporting structures in QuickBooks, including classes or other reporting dimensions where appropriate.

·Coordinate year-end schedules and supporting documentation with external accountants; support budgeting, forecasting, and other financial analyses requested by leadership.

·Reconcile mutli-channel sales platforms (Toast, Shopify) to payment processors, bank deposits, and the general ledger; resolve timing differences and missing or duplicate transactions.

·Properly record gross sales, discounts, refunds, chargebacks, merchant fees, sales tax, tips, and gift-card liabilities, as applicable.

·Manage wholesale invoicing, customer account reconciliations, aging reviews, collections, and customer deposits; coordinate billing issues with sales and customer service.

·Maintain accurate cutoff for coffee, equipment, café, and retail sales and related costs; verify fulfillment or delivery support and applicable transaction terms.

Inventory & Cost Accounting

·Oversee accounting for green coffee, roasted coffee, packaging, café supplies, resale equipment, and retail merchandise; reconcile inventory records to the general ledger.

·Partner with roasting and operations teams to track purchasing, freight, production labor, and applicable overhead; maintain consistent inventory costing and cost-of-goods-sold procedures.

·Monitor roasting yields, weight loss, waste, shrinkage, and inventory adjustments; coordinate physical counts and investigate discrepancies.

·Analyze product and channel margins; identify unusual cost changes, slow-moving stock, and inventory valuation concerns for leadership.

Payroll Administration | Paylocity

·Run each payroll cycle for approximately 60 employees in Paylocity, from collecting approved inputs through processing, reconciliation, and posting to QuickBooks.

·Review timecards, pay rates, overtime, tips, paid time off, reimbursements, employee benefit deductions, and other authorized adjustments; obtain manager approvals and resolve exceptions before processing.

·Coordinate employee setup, pay changes, and separations with HR or designated leadership; maintain accurate payroll records and protect confidential employee information.

·Reconcile payroll reports, cash withdrawals, benefit deductions, and payroll liabilities; coordinate with Paylocity and external advisors on payroll tax filings, notices, and year-end reporting.

·Document payroll procedures and deadlines, maintain a backup coverage plan, and obtain an independent review and approval before payroll is released.

Payables, Cash & Internal Controls

·Manage vendor bills and payment workflows in BILL; verify coding, supporting documents, approval routing, vendor statements, and synchronization with QuickBooks.

·Monitor cash balances, upcoming payment obligations, and receivable collections; prepare a short-term cash forecast and recommend payment timing within approved priorities.

·Maintain bank and credit-card reconciliations and controls over café cash, deposits, vendor setup, and electronic payments; elevate discrepancies promptly.

·Coordinate sales-tax reporting and exemption documentation with external advisors or service providers; maintain schedules for required filings and business renewals.

·Document accounting procedures, improve platform integrations and reconciliations, and train or review the work of accounting support staff, as applicable. Maintain clear approval boundaries and independent review for sensitive transactions.

Required Qualifications

·Education: Bachelor's degree in accounting, finance, or a related field, or equivalent relevant professional experience.

·Experience: At least 5 years of progressive accounting experience, including ownership of month-end close and financial reporting; experience leading accounting processes or reviewing others’ work.

·Industry Knowledge: Practical experience with inventory, cost of goods sold, and gross-margin analysis in a product-based business.

·Payroll Management: Experience processing payroll for hourly and salaried employees, including timekeeping, deductions, and payroll reconciliations.

·Technical Skill: Proficiency with QuickBooks and Excel; ability to reconcile data across accounting, payroll, sales, and payment systems.

·Strong attention to detail, sound judgment, clear communication, and the ability to work independently while meeting recurring deadlines.

Preferred Qualifications

Experience with Paylocity, BILL, Toast, and Shopify; coffee roasting, food manufacturing, wholesale distribution, hospitality, or retail accounting; tipped employee payroll; and process improvements in a growing business. CPA or CMA designation is a plus.

Measures of Success

• Accuracy & Speed: Financial statements are delivered accurately and on time according to the monthly close schedule.
• Compliance: Timely, mistake-free payroll processing with clear, documented approvals.
• System Integrity: Perfectly reconciled sales, cash, and inventory balances across all software integrations.
• Business Insights: Delivery of transparent, actionable visibility into product and channel margins.
• Scalability: Well-documented standard operating procedures (SOPs) that reduce manual error and allow the department to grow.

Salary and Benefits

• $110,000 annual salary
• Health, dental, vision, life, and pet insurance options