Senior Accounting Assistant

HDR, Inc.; Charlotte (NC); On-site; USD 52,000 - 68,000; Full time

Job summary

HDR, Inc. in Charlotte, NC seeks a Senior Accounting Assistant to support invoicing, cost tracking, and project billing across our diverse service lines.

You’ll partner with Project Accountants and Managers to ensure accurate billing, resolve discrepancies, and maintain compliant records in a fast-paced, employee-owned culture.

Qualifications

• Bachelor’s degree in Accounting.
• Local candidates preferred.
• High School diploma or equivalent.
• Minimum 5 years of experience.
• Proficiency with MS Office including Word & Outlook.
• Excellent verbal and written communication skills.

Responsibilities

• Assist Project Accountants with preparation and processing of client invoices.
• Collect and assemble billing backup documentation (vendor invoices, timesheets, expense reports).
• Ensure documentation is complete, accurate, and in line with customer requirements.
• Verify invoice amounts, project charges, labor costs, and reimbursable expenses.
• Identify and resolve billing discrepancies and missing documentation.
• Coordinate with Project Accountants and Project Managers to address customer billing issues.
• Respond to internal requests regarding invoice status and billing documentation.
• Track invoice submissions, approvals, and payment status.
• Ensure compliance with company policies and customer billing requirements.
• Perform other accounting and administrative duties as assigned.

Skills

MS Office

Verbal & Written Communication

Multitasking / Prioritization

Detail-Oriented

Confidential Information Handling

Team Collaboration

Education

Bachelor’s degree in Accounting

High School diploma or equivalent

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-gen facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

In the role of Senior Accounting Assistant, we'll count on you to:

• Assist Project Accountants with the preparation and processing of client invoices.
• Collect and assemble billing backup documentation, including vendor invoices, , timesheets, expense reports, and other project-related records.
• Ensure all supporting documentation is complete, accurate, and in accordance with customer requirements.
• Verify invoice amounts, project charges, labor costs, and reimbursable expenses prior to submission.
• Assist in identifying and resolving billing discrepancies, missing documentation, and invoice exceptions.
• Coordinate with Project Accountants and Project Managers to address customer billing issues.
• Respond to internal requests regarding invoice status and billing documentation.
• Assist with tracking invoice submissions, approvals and payment status.
• Ensure compliance with company policies, accounting procedures, and customer billing requirements.
• Perform other accounting and administrative duties as assigned.

Preferred Qualifications

• Bachelor's degree in Accounting
• Local candidates preferred

Required Qualifications

• High School diploma or equivalent
• A minimum of 5 years of experience
• Proficiency with MS Office including Word and Outlook
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Primary Location

United States-North Carolina-Charlotte

Industry

Accounting

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

At HDR, we are committed to the principles of employment equity.

We are an affirmative action and equal opportunity employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.