Senior Accountant

YouthBuild Philadelphia Charter School; Philadelphia (Philadelphia County); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Generous time off

Medical, dental, and vision insurance

Flexible spending accounts

401(k) savings plan with an employer 0

Job summary

YouthBuild Philadelphia Charter School is seeking a Senior Accountant to oversee accounts payable/receivable, payroll, and month-end close within a fast-paced nonprofit finance team. The role reports to the Accounting Manager and has no supervisory responsibilities.

The ideal candidate holds a bachelor's in accounting/finance/business, 3–5 years of grant‑related accounting, and experience with Sage Intacct, Certify AP, and Paylocity.

Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration.
• 3–5 years of related experience with federal, state, and local grant administration and accounting.
• Advanced computer skills and experience with Sage Intacct, Certify AP, and Paylocity Payroll software.

Responsibilities

• Record journal entries, biweekly payroll and expense processing, weekly bank deposits, reconciliation of the balance sheet, bank statements, payroll allocations, corporate credit cards, gift cards and petty cash.
• Under the direction of the Accounting Manager execute monthly and annual close procedures.
• Ensure compliance with federal, state and local legal and funding requirements by researching existing and new legislation, consulting with outside advisors, and filing financial reports.
• Assist in developing grant‑specific and organizational budgets, invoices and reports as assigned.
• Provide assistance with the annual financial audit and grant audits and monitoring visits.
• Oversee proper expense and revenue classification based on grantor guidelines and monitor budgetary controls of grants and contracts.
• Communicate with staff and vendors to solve invoice discrepancies and/or answer questions.
• Reconcile semi‑annual fixed asset physical inventory with the general ledger and make adjustments to fixed asset accounts as needed.
• Keep up‑to‑date on information and technology affecting finance and accounting to increase innovation, cost‑effectiveness, and ensure compliance.
• Generate annual filings of 1099s and PA Unclaimed Property.
• Utilize the current accounting system to generate monthly, quarterly and annual financial reports and effectively present financial data to internal and external parties.
• Ensure that staff adheres to the funder rules & regulations, organization’s accounting policies and procedures by conducting periodic desk audits; provide staff training and/or coaching as needed.
• Maintain and update business office records and vendor files in accordance with the school retention guidelines.
• Provide mentorship to a cohort of 4‑5 students, offering consistent academic and personal support to help them stay on track toward meeting graduation requirements.
• Other duties as assigned by the Accounting Manager.

Skills

Grant administration

Financial analysis

Communication skills

Team collaboration

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Sage Intacct

Certify AP

Paylocity Payroll

Job description

Who We Are

YouthBuild Philadelphia Charter School is a tuition‑free, public charter high school, with a singular focus on supporting youth aged 17‑20 who have been pushed out of traditional schools. During our 1‑year alternative program, YouthBuild facilitates a warm, loving culture that uses a variety of structures to build community, such as a restorative‑justice approach to discipline, weekly community meetings, and school‑wide service projects. Students are empowered to attain their high school diploma and vocational certifications, while receiving unconditional support by the staff around them. At YouthBuild, we work intentionally to disrupt the cycle of poverty and support our students to achieve post‑secondary success (4‑year college, 2‑year college, vocational training program, or livable wage job). Visit https://www.youthbuildphilly.org/ to learn more.

Job Overview

Senior Accountant – Full‑Time, 12‑Month, Level 3.

Reports to: Accounting Manager. No supervisory responsibilities.

The Opportunity

The Senior Accountant at YouthBuild is a self‑motivated, organized multitasker with excellent customer service skills who thrives in a fast‑paced, dynamic atmosphere. They are responsible for accounts payable, accounts receivable, payroll, supporting month‑end close procedures, as well as supporting financial reporting and operational procedures. These essential tasks are central to the organization’s daily, weekly, quarterly, and annual fiscal activities, as well as a key position that supports the Finance Team. The Senior Accountant plays an important role in our organization and is responsible for much of the behind‑the‑scenes work required to keep YouthBuild in compliance and economically prudent.

Who You Are

• Invested in our core values – Respect, Excellence and Perseverance.
• Equity‑focused and believe that all students can achieve.
• Passionate about community service and civic engagement.
• Excited to mentor students and support them throughout their time at YouthBuild and beyond.
• Collaborative and dedicated to personal and professional development.
• A bachelor's degree in Accounting, Finance, Business Administration.
• A minimum of 3‑5 years related experience with federal, state, and local grant administration and accounting.
• Advanced computer skills and experience with Sage Intacct, Certify AP, and Paylocity Payroll software preferred.
• Experienced with financial and operating data analysis, report design, and the presentation of quantitative information.
• Demonstrated ability to effectively communicate quantitative information verbally and in writing to audiences with varying levels of financial sophistication, strong analytical, organizational and problem‑solving skills, which allows for strategic data interpretation.
• Excellent people skills with the ability to build relationships across all leadership levels and functions.

What You’ll Do

• Record journal entries, biweekly payroll and expense processing, weekly bank deposits, reconciliation of the balance sheet, bank statements, payroll allocations, corporate credit cards, gift cards and petty cash.
• Under the direction of the Accounting Manager execute monthly and annual close procedures.
• Ensure compliance with federal, state and local legal and funding requirements by researching existing and new legislation, consulting with outside advisors, and filing financial reports.
• Assist in developing grant‑specific and organizational budgets, invoices and reports as assigned.
• Provide assistance with the annual financial audit and grant audits and monitoring visits.
• Oversee proper expense and revenue classification based on grantor guidelines and monitor budgetary controls of grants and contracts.
• Communicate with staff and vendors to solve invoice discrepancies and/or answer questions.
• Reconcile semi‑annual fixed asset physical inventory with the general ledger and make adjustments to fixed asset accounts as needed.
• Keep up‑to‑date on information and technology affecting finance and accounting to increase innovation, cost‑effectiveness, and ensure compliance.
• Generate annual filings of 1099s and PA Unclaimed Property.
• Utilize the current accounting system to generate monthly, quarterly and annual financial reports and effectively present financial data to internal and external parties.
• Ensure that staff adheres to the funder rules & regulations, organization’s accounting policies and procedures by conducting periodic desk audits; provide staff training and/or coaching as needed.
• Maintain and update business office records and vendor files in accordance with the school retention guidelines.
• Provide mentorship to a cohort of 4‑5 students, offering consistent academic and personal support to help them stay on track toward meeting graduation requirements.
• Other duties as assigned by the Accounting Manager.

What We Offer You

• Generous time off (all school holidays and 1 week winter, spring and summer breaks)
• Medical, dental, and vision insurance
• Flexible spending accounts
• 401(k) savings plan with an employer match
• Employer‑paid parental leave, life insurance, short‑term disability and long‑term disability
• Educational assistance and professional development opportunities to enhance skills and career growth
• Supportive and collaborative work environment
• Strong community support and involvement

Salary Range

New staff can expect a starting salary of $60,000 – $70,000 based on years of experience, education, and certifications.

All qualified candidates will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, medical condition, veteran status, or any other basis as protected by federal, state, or local law.