SEM Student Assistant (Solano Campus)

Cal Poly Maritime Academy; Vallejo (CA); On-site; USD 22,000 - 26,000; Part time

Job summary

Cal Poly Maritime Academy in Vallejo, California seeks a part-time Strategic Enrollment Management (SEM) Student Assistant to support admissions and recruitment, financial aid, and the registrar. Responsibilities include staffing Mayo Hall front desk, answering SEM emails and phones, data entry and research projects, and coordinating campus tours for prospective students and families.

You will represent Cal Poly at outreach events, assist with campus errands, and engage diverse populations.

Qualifications

• Excellent interpersonal and communication (verbal, written, listening) skills.
• Reliable, show up on time for all scheduled shifts and events.
• Ability to engage with a variety of diverse populations in both small and large group settings.
• Enthusiasm for Cal Poly and Cal Poly Maritime Academy.
• Willing to learn about CSU admissions requirements along with Cal Poly/Cal Poly Maritime Academy programs and services.
• Be open to coaching and mentoring and campus tour training.
• Attention to detail when completing office related tasks.
• Critical thinking and problem solving skills.

Responsibilities

• Support customer service efforts across SEM including admissions and recruitment, financial aid and registrar.
• Facilitate campus tours for prospective students, families, supporters, counselors, and community-based organizations.
• Represent Cal Poly at select on- and off-campus outreach and recruitment events.
• Staff the front desk in Mayo Hall.
• Answer SEM emails and phones.
• Complete SEM data entry/analysis and research projects.
• Complete on-campus errands as needed.
• Other duties as assigned.

Skills

Interpersonal skills

Communication

Reliability

Diversity engagement

Coaching/training willingness

Attention to detail

Critical thinking

Job description

Note

This position is open only to current Cal Poly Maritime Academy- Solano Campus students

Working Title

Strategic Enrollment Management (SEM) Student Assistant

Classification Title

Student Assistant

Department Name

Admissions and Recruitment

Time Base

Part-time

Hours to be Worked

Up to 20 hours per week

Supervisor's Name

Jennifer Gutierrez Padilla

Pay Plan

Hourly

Bargaining Unit

CSUEU, Unit 15 Student Assistants

Employment Type

Temporary

Pay Rate

• Hourly Rate: $16.90

Application Deadline

Open until filled.

Job Summary

Support customer service efforts across strategic enrollment management (SEM) which includes admissions and recruitment, financial aid and the registrar. Facilitate campus tours for prospective students, families, supporters, counselors, and community-based organizations. Represent Cal Poly at select on- and off-campus outreach and recruitment events. Staff the front desk in Mayo Hall. Answer SEM emails and phones. Complete SEM data entry/analysis and research projects. Complete on-campus errands as needed. Other duties as assigned.

About The Cal Poly Maritime Academy

Cal Poly Maritime Academy, located in Vallejo, California, is the only degree-granting maritime academy on the West Coast and a nationally recognized public maritime university on the Solano Campus of California Polytechnic State University. It prepares students for leadership roles in maritime operations, engineering, logistics, business, global supply chains and national security. Through Cal Poly's Learn by Doing philosophy, students train hands-on in classrooms and labs and aboard the Training Ship Golden Bear. For more information, visit maritime.calpoly.edu.

Please watch the video linked here to learn more about the CSU system.

Job Duties

• Facilitate campus tours for prospective students and families/supporters as well as counselors with student groups.
• Complete office related tasks (Staff the front desk in Mayo Hall. Answer SEM emails and phones. Complete SEM data entry/analysis and research projects. Complete on-campus errands as needed.)
• Staff recruitment events (represent Cal Poly at select on- and off-campus outreach and recruitment events)
• Other duties as assigned.

Required Qualifications

• Excellent interpersonal and communication (verbal, written, listening) skills
• Reliable, show up on time for all scheduled shifts and events
• Ability to engage with a variety of diverse populations in both small and large group settings
• Enthusiasm for Cal Poly and Cal Poly Maritime Academy
• Willing to learn about CSU admissions requirements along with Cal Poly/Cal Poly Maritime Academy programs and services
• Be open to coaching and mentoring and campus tour training
• Attention to detail when completing office related tasks
• Critical thinking and problem solving skills

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly Maritime Academy provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Maritime Academy complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly Maritime Academy is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Maritime Academy, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Background Check: Satisfactory completion of a background check is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Integration

Effective July 1, 2025, the California State University Maritime Academy integrated with California Polytechnic State University, San Luis Obispo, forming one academic institution operated as California Polytechnic State University, San Luis Obispo. All employment positions previously associated with California State University Maritime Academy have transitioned to California Polytechnic State University, San Luis Obispo.

Employment continues to be governed by California State University policies and applicable collective bargaining agreements. As we integrate our human resources and administrative systems, some materials may still display legacy Cal Maritime branding and templates.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.