SELD Meeting and Events Office Coordinator

CSUMB; Monterey (CA); On-site; USD 48,000 - 52,800; Full time

Benefits offered by this job

Comprehensive health, dental and vision plans

Membership in CalPERS

15 paid holidays per year

Access to affordable housing near campus

Job summary

CSUMB is seeking a SELD Meeting and Events Office Coordinator in Monterey. This full-time role involves coordinating administrative operations and supporting student engagement.

The successful candidate will manage events, optimize workflows, and ensure compliance with policies. Candidates should possess strong communication skills and prior office experience, with additional benefits including health plans and paid holidays.

Qualifications

• Must have functional knowledge of standard office procedures and practices.
• Ability to understand and operate within various organizational structures.
• Prior experience may be obtained through education or related office work.

Responsibilities

• Coordinate meetings and events for SELD and other councils.
• Submit work orders, monitor inventory, and enhance office workflows.
• Provide information and support to students and visitors.
• Prepare reports on events and office operations.
• Coordinate travel arrangements and reconciliations.

Skills

Communication skills

Office procedures knowledge

Business mathematics

Technology proficiency

Education

Related office work experience or education

Job description

SELD Meeting and Events Office Coordinator

Job no: 559596
Work type: Staff
Location: Monterey Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Classification: Administrative Support Coordinator I
Hours: Full-time / 40 hours per week
FLSA: Non‑exempt

Anticipated Hiring Salary: $4,047 per month
CSU Salary Schedule: CSUMB provides pay scales as an estimate; final pay will depend on scope, qualifications, budget, equity and system‑wide pay.

Purpose

Under the general direction of the Director of Student Engagement and Leadership Development, the incumbent coordinates administrative operations for the SELD department, performing complex administrative and operational support functions to enhance SELD students and staff effectiveness, managing projects, workflows, and event processes from initiation through implementation.

Responsibilities

• Special Event and Activity Support: Coordinates meetings and events for SELD, Associated Students (AS), Inter‑Club Council (ICC), and United Sorority and Fraternity Council (USFC); liaises with University Affairs, Ceremonies and Events; reviews documents, ensures compliance, tracks workflow, and coordinates catering and logistics; provides guidance and training to student leaders.
• Operations Support: Submits work orders and catering, orders supplies, monitors inventory, coordinates office workflows, identifies process improvements, and provides guidance to student assistants; develops and maintains SOPs.
• General Office Support: First point of contact for campus and community members; provides information on events, programs and resources; assists with POI forms, DUB certification, office procedures; composes correspondence, reports and data entry; screens visitors and phone calls; supports service learners.
• Information Tracking and Reporting: Tracks, monitors and prepares reports on events, office operations and student organization activities; compiles reports and recommends workflow improvements; maintains records, databases and budget tracking.
• Travel Coordination and Reconciliation: Coordinates travel arrangements, processes authorizations and reimbursements, reconciles expenses and ensures compliance with travel policies.

Other Functions

• Actively participates in department meetings, training programs, collaborations, retreats and planning sessions.
• Attends seminars and conferences for professional development.
• Performs other job‑related duties and special projects as assigned.

Knowledge, Skills and Abilities

• Thorough knowledge of university infrastructure, policies and procedures; English grammar, spelling and punctuation; office systems and budget policies.
• Experience with all technical aspects of work assignments and working knowledge of budget policies.
• Ability to use technology, systems and packages; handle multiple priorities; apply policies; perform business math; draft correspondence and reports; manage interpersonal contacts.

Minimum Qualifications

Must have a fully functional knowledge of and skill in standard office procedures and practices; ability to understand and operate in various organizational structures; strong communication skills; knowledge of business mathematics. Prior experience may be obtained through education or several years of related office work. Ability to quickly learn new office support technology systems and software packages.

Preferred Qualifications

None specified.

Special Conditions of Employment & Position Designations

• Offer contingent upon successful completion of background check.
• Position requires reporting to the Campus Title IX Officer and compliance with related executive orders.
• Mandated reporter under California Child Abuse and Neglect Reporting Act; compliance with executive orders.
• Sensitive position with responsibility for safety of people, animals and property; access to confidential information.
• Must possess and maintain a valid California driver’s license, pass defensive driving class and be insurable under university liability coverage.
• May require occasional evenings or weekend work.

Physical Environment

Standard office environment. Requires working at a computer and desk for extended periods and may involve travel between campus offices and off‑campus locations.

Benefits and Perks

• Comprehensive health, dental and vision plans.
• Membership in CalPERS.
• 15 paid holidays per year.
• Access to affordable housing near campus (subject to availability and eligibility).

Equal Opportunity Employer

CSUMB is an Equal Opportunity Employer that seeks to recruit and support a diverse community of faculty and staff. We comply with all federal and state employment laws and consider applicants without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status or disability.

All employees must be eligible for employment in the United States and CSUMB is an E‑Verify employer. Reasonable accommodations are provided for qualified applicants with disabilities. CSUMB provides a smoke and tobacco‑free campus.