Security Support Administrative Specialist

Uloop Inc.; Miami (FL); On-site; USD 30,000 - 45,000; Full time

Job summary

Uloop Inc. is seeking a Security Administrative Specialist based in Miami, Florida. This role is critical in modeling the company's image while ensuring a safe and secure environment for students, staff, and visitors. Key responsibilities include supporting school operations, managing personnel processes, and overseeing safety procedures.

The ideal candidate will have a high school diploma, proficiency in Microsoft Office, and strong communication skills. Experience in handling at-risk youth is preferred, and bilingual abilities are an asset.

Qualifications

• High school diploma or GED required.
• Must be computer literate with Microsoft operating systems.
• Previous experience with disruptive youth is preferred.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Model company image and create a welcoming environment.
• Manage personnel and payroll processes.
• Assist Principal with daily school operations.
• Oversee safety procedures and drills.

Skills

Verbal and written communication skills

Microsoft Office proficiency

Ability to manage personnel processes

Experience with at-risk youth

Bilingual English/Spanish

Education

High school diploma or GED

Tools

Microsoft Windows

Excel

PowerPoint

Job description

Job Purpose

The Security Administrative Specialist is responsible for modeling the appropriate image for the company, creating a welcoming environment for students, staff, parents, and visitors, and providing administrative assistance and general office support to the school. In addition, the SAS is responsible for providing directions in ensuring a safe and secure learning and work environment for students, faculty, staff, and visitors to the school campus, while also providing input regarding safeguarding the security of company assets.

Primary Responsibilities

• Effectively supports Principal and promotes positive school culture and assists as directed with the daily arrival and dismissal of students, including parent pick-up.
• Evaluation Criteria:
  • Consistent high standard of professional conduct.
  • Formal and informal observations of facility by Principal.
  • Demonstrated modeling of appropriate company image and school culture.
  • Displayed professionalism in written and oral communication skills when interfacing employees, students, family members, and community leaders.
  • Performance of clerical related duties such as photocopying, faxing, filing, and collating.
  • Demonstrated ability to organize and prioritize large volumes of information and complex activities (i.e., management staff meetings, travel itineraries, professional conferences, and school departmental initiatives).
  • Established, updated, and maintained filing system.
  • Formal observation during arrival and dismissal by Principal to ensure all policies and procedures are followed.
  • Observation of arrival for evidence that every opportunity is taken to build sound working relationships with students and provide a welcoming atmosphere during arrival.
• Effectively performs all duties as assigned and necessary in order for the school and company to achieve its enrollment, academic, and behavioral goals and objectives.
• Evaluation Criteria:
  • Demonstrated ability to speak with potential students and parents concerning enrollment.
  • School meets or exceeds FTE enrollment goals.
  • Observation of respectful and professional interaction with visitors while adhering to campus and company policy relating to visitors on campus.
  • Completed E-Rate and Meal Benefits forms.
• Accurately manages personnel and payroll processes for all staff.
• Evaluation Criteria:
  • Processes and maintains hire packets and benefits information for all new employees.
  • Accurate reconciliation of daily Staff attendance with missing punches/times corrected.
  • Accurate daily employee absence report submitted to Principal in timely manner.
  • Monitors early /late leave and sick/vacation leave time with notification to Principal and affected staff as well as appropriate payroll adjustments for employees out of time.
  • Collects and files Absence/Early Leave/Tardy forms - review of personnel files.
  • Additional Pay requests approved and submitted by established deadlines.
  • Accurate payroll reviewed each pay period and submitted for processing.
  • Payroll files for all employees are accurately maintained.
  • Cordial and professional relationship maintained with the corporate Payroll Department.
• Efficiently manages budget and school-based funds.
• Evaluation Criteria:
  • Accurate and up to date budgeted funds requests and receipts.
  • Timely submission of monthly report of deposits and expenditures.
  • Efficiently purchases, manages and distributes bus passes.
  • Accurate, up to date inventories of school/office supplies.
  • Accurate and up to date records of grant expenditures receipts and inventory.
  • Accurate and up to date vendor (i.e., snack / soda machines) funding log.
  • Accurate and up to date test Reimbursement Reports.
• Assists the Principal with safety procedures and drills, according to school policies and procedures.
• Evaluation Criteria:
  • Evidence that all safety procedures and drills are adhered to, according to school policies and procedures - Walkthrough of facility, review of Campus Emergency Plan.
• Manages the collection, storage, and discard of confiscated items from students as directed, according to school policies and procedures.
• Evaluation Criteria:
  • Evidence that confiscated items are collected, stored, and discarded, according to school policies and procedures - Observation of arrival, review of documentation and handling of confiscated items.
• Provides assistance as directed with the training and assignment of contracted uniformed police and security officers, as needed and according to school policies and procedures.
• Evaluation Criteria:
  • Documentation of assistance with training and assignment of contracted uniformed police and security officers - Sign in sheets and training agendas.
• Provides assistance in training school staff, as requested, in crisis prevention and other approved school policies and procedures utilized to address and control student violence and aggression.
• Evaluation Criteria:
  • Documentation of assistance in training school staff, as requested, in crisis prevention and other approved school policies and procedures utilized to address and control student violence and aggression.
• Performs all other duties as assigned, which are aligned in accordance with company policy and procedures that ensure goals and objectives are achieved. (Graduation, staff & student incentives) Bus Passes, Staffing Reports, Stakeholder Reports.

Job Requirements and Prerequisites

• High school diploma or GED required.
• Must have a high degree of knowledge of general office and telephone equipment.
• Must be computer literate with a high degree of knowledge and experience with Microsoft operating systems, i.e., Windows XP, Excel, and Power Point.
• Must have excellent verbal and written communication skills, demonstrated computer literacy skills, and word processing abilities.
• Previous experience in working with disruptive and/or low performing and at-risk youth is preferred.
• Bilingual (English/Spanish), along with experience in facilities maintenance is preferred.