Security Project Specialist, Administrative Support

Johnson Controls International; Alexandria (VA); In loco; USD 46.000 - 62.000; Tempo pieno

Descrizione del lavoro

Johnson Controls is a global leader in building systems, energy efficiency, and decarbonization. The Security Project Specialist, Administrative Support role provides administrative and coordination support for security projects while you develop project management skills.

You will assist with documentation, scheduling, procurement coordination, installation tracking, commissioning support, and closeout activities.

Competenze

• 1–3 years of administrative/office support experience in a project-based environment.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• High school diploma or equivalent.
• Ability to pass and maintain US security clearance as required.

Mansioni

• Provide administrative and coordination support for security projects, including scheduling, document control, and deliverable tracking.
• Assist project leaders with planning, organizing, and completing projects from start through closeout.
• Support project documentation including scope, change orders, contracts, invoices, and related records.
• Track timelines, milestones, costs, billings, and collections, escalate risks as needed.
• Coordinate procurement activities, manage material orders, deliveries, quotes, and vendor communications.
• Support communication with customers, subcontractors, technicians, designers, and internal stakeholders to align work.
• Assist with installation tracking, commissioning support, jobsite coordination logistics, and closeout documentation.
• Ensure project administration follows company standards, compliance requirements, and safety guidelines.

Conoscenze

Strong organizational skills

Time management

Written & verbal communication

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

Excel

Word

Outlook

Teams

Descrizione del lavoro

Security Project Specialist, Administrative Support

Johnson Controls is a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization. Backed by advanced technology, lifecycle services, and an industry-leading field organization, we help customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

Role Overview

Under general direction, this role provides administrative and coordination support for security projects while building project management skills. You will help project leaders plan, organize, and complete assigned work by supporting documentation, scheduling, procurement coordination, installation tracking, commissioning support, and project closeout activities. The position is designed to help you learn how to balance customer satisfaction, project timelines, and financial goals in a fast-paced project environment.

Key Responsibilities

• Provide administrative and coordination support for security projects, including meeting scheduling, document control, and deliverable tracking.
• Assist project leaders with planning, organizing, and completing assigned projects from start through closeout.
• Support project documentation, including scope details, change orders, progress updates, contracts, invoices, and related records.
• Track project timelines, milestones, costs, billings, and collections, and elevate risks or delays to project leadership as needed.
• Coordinate procurement activities by helping manage material orders, deliveries, quotes, and vendor communications.
• Support communication with customers, subcontractors, technicians, designers, and internal stakeholders to keep work aligned and on schedule.
• Assist with installation tracking, commissioning support, jobsite coordination logistics, and project closeout documentation.
• Help ensure project administration processes follow company standards, compliance requirements, and safety guidelines.

How You Will Do It

• Own your assignments with accountability, accuracy, and integrity, especially when handling documentation, follow-up, and safety-sensitive project records.
• Stay close to the work by keeping schedules, deliverables, and status updates current so customers and project leaders have clear visibility.
• Remove friction for the team by coordinating materials, communications, and handoffs quickly and reliably.
• Use candor and problem-solving to surface risks early, tighten processes, and improve project organization over time.
• Work as one team across customers, subcontractors, technicians, designers, and internal partners, bringing the right people together to keep projects moving.
• Learn and apply basic project management tools and practices as you build confidence and take on greater responsibility.
• Maintain disciplined records and communication habits so billing, commissioning, and closeout activities are completed cleanly and on time.

Qualifications

• 1–3 years of administrative, coordination, or office support experience, with project-based environment experience a plus.
• Strong organizational and time management skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• High level of customer service and professionalism.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Ability to work independently while supporting a team.
• Willingness to learn project management concepts and tools.
• High school diploma or equivalent.
• Ability to successfully pass and maintain U.S. Marshals Service (USMS/Boeing/USAO) security clearance requirements as a condition of working on applicable projects.

Nice to Have

• Experience supporting projects, construction, or technical teams.
• Exposure to project management tools or methodologies, such as scheduling tools or task tracking systems.
• Basic understanding of budgeting, invoicing, or financial tracking.
• Interest in pursuing project management training or certification, such as CAPM or a PMP pathway.
• Familiarity with security systems, construction, or technical environments.

Why Join Us

This is a development pathway into Project Management, giving you hands-on experience in project coordination, financial tracking, customer communication, and operational processes. You will build practical skills while supporting meaningful security projects and contributing to work that helps customers operate with confidence and resilience.

HIRING HOURLY RANGE: $33.55-$45.28 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us