Security Administrative Captain

HANA TECHNOLOGIES AND SYSTEMS; Chesapeake (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation package

Equal opportunity employer

Job summary

Hana Technologies and Systems seeks an Administrative Security Captain to support Site and Project Managers at the Norfolk Naval Shipyard contract. You will help staff, train, ensure compliance, and oversee administrative duties while guiding Lieutenants and Security Officers.

The role requires leadership, meticulous organization, and a focus on safety and policy adherence; may include nights and weekends per contract needs. Competitive compensation and equal opportunity employer.

Qualifications

• Ethics and integrity in leadership roles.
• Proven organizational and administrative skills.
• Ability to manage schedules, staffing, and HR communications.

Responsibilities

• Support Site Manager and Project Manager in daily operations.
• Lead recruitment and hiring efforts with recruiters; coordinate interviews.
• Manage pre-employment testing and documentation workflows.
• Maintain accurate employee rosters and track leave requests.
• Oversee timesheets, payroll coordination, and administrative reporting.

Skills

Leadership

Staffing

Administrative skills

Communication

Education

Bachelor’s Degree preferred

Tools

MS Word

MS Excel

Job description

Description

At Hana, We Don’t Just Provide Security — We Protect What Protects Us

Every post, every patrol, every decision matters. If you are an experienced leader who takes pride in professionalism, discipline, service, and integrity, join a team where your commitment helps secure the front lines of our nation’s defense.

For over 20 years, Hana has proudly provided trusted officers to the Department of Defense, safeguarding military bases, personnel, and critical facilities. Our Security Officers are the front line of safety, ensuring those who defend our nation can carry out their missions confidently and without interruption. With Hana’s extensive security experience, you’ll have the training, standards, and team support to succeed in this vital role.

Position Summary

The Administrative Security Captain plays a key role in supporting the Site Manager (SM) and Project Manager (PM) in the daily operation of our security contract at Norfolk Naval Shipyard. This position assists with staffing, training, compliance, and administrative oversight while helping lead a team of Lieutenants and Security Officers.

The list of responsibilities assigned to the position are as follows (in no particular order of importance):

Our Core Values

Our leaders are expected to model and promote our Core Values

• We treat everyone with dignity and respect
• We value each other as ‘Ohana (Family)
• We ensure the safety and well‑being of our ‘Ohana
• We live Pono (honestly and honorably)
• We strive for excellence

Leadership & Operations

• Supports management in fostering a collaborative “one-team” culture.
• Acts in place of the Site Manager(SM) in their absence; may also fill in for a Lieutenant during emergencies or staffing shortages, as needed.
• Assists the SM in providing day-to-day management support to Lieutenants and Security Officers.
• Supports Lieutenants with staffing needs, including schedule adjustments, call-offs, tardiness, and early departures to prevent open posts.
• Responds immediately to emergencies and keeps the SM and PM informed.
• Assists with addressing performance issues and applies the Company’s Progressive Disciplinary Policy and other applicable policies fairly, consistently, and in a timely manner, with SM and PM approval.
• Serves as a resource for officers regarding general questions and concerns.
• Assists the SM with communicating employment changes to HR, Payroll, Benefits, and the Facility Security Officer (FSO).
• Maintains accurate employee rosters and assists with reviewing and tracking leave requests.
• Ensures compliance with all Company policies, contract requirements, and applicable state and federal laws
• Conducts post inspections to ensure our officers are properly uniformed, alert and attentive to their environment, equipment is accounted for and is functioning properly; communicate information; observe performance, immediately resolves substandard performance by an employee, and/ or immediately recognizes employees for excellent performance.

Staffing & Recruiting Support

• Leads recruiting and hiring efforts in partnership with the recruiter.
• Screens candidates, coordinates interviews for the SM, and serves as the primary point of contact for candidates throughout the hiring process.
• Manages the pre-employment testing process, including scheduling, tracking, and verifying results for medical exams, drug testing, MMPI, DCJS certification, PFT, and e-QIP security applications.
• Collects and verifies all contract-required documentation.
• Creates, organizes, and maintains new-hire packets, training folders, and personnel files.
• Reviews all packets for accuracy and completeness prior to submission to the customer for approval.
• Serves as the primary point of contact for local medical and drug testing facilities and resolves testing or invoicing issues.

Qualifications & Training

• Tracks and monitors officer qualifications, certifications, and renewal dates.
• Coordinates and schedules annual training classes and testing requirements.
• May assist with logistics related to training sessions, as required.
• Maintains complete and up-to-date personnel and training files, including Certifications of Training, Validation of Personal Data, and documentation of pre-employment and annual recertification requirements.

Uniform/ Equipment Inventory

• Orders, tracks, distributes, and monitors uniform inventory
• Maintains organized and accurate inventory records
• Ensures that storage areas are organized and items are properly accounted for.

Timekeeping/ Payroll

• Assist the SM with reviewing, correcting, approving, and submitting timesheets.
• Ensure payroll discrepancies are identified, reviewed, and submitted accurately and in a timely manner.

Administration and Other Duties

• Performs administrative tasks as directed by the SM or PM, including preparing reports, documentation, and draft policies.
• Coordinates employee recognition initiatives and the annual luau picnic.
• Orders and maintains office supplies.

Requirements

What You Bring

• High standards of ethics, integrity, and dependability
• Dedication and sense of pride in your work
• Excellent organizational and administrative skills; is detail oriented
• Excellent customer service and interpersonal communication skills
• Professional demeanor and appearance (meets military requirements)
• Team-oriented and safety-conscious
• Ability to work varied days/schedules – to include nights, weekends, and holidays.

Qualifications

• Education: Bachelor’s Degree preferred. Education may be substituted with relevant experience.
• Experience: Minimum of four (4) years managing security operations at multiple sites in comparable size, operations, and scope. Minimum of 3 years of experience working as an Armed Security Officer (commercial or law enforcement) in the last five (5) years; or minimum of two (2) years of honorable service as a member of any US Armed Forces
• Have administrative experience with drafting communications, proficient in MS Word and Excel
• Must be proficient using firearms (9mm and AR-15)
• Age: Be at least 21 years of age or be an honorably discharged veteran
• Background: Must not have felony convictions and no convictions for domestic violence crime
• Proof of Legal Residency: Must be a U.S. citizen. Dual citizenship is prohibited
• Communication: Speak and be literate in English to the extent of writing, reading and understanding printed regulations, orders, and instructions.

Licensure / Clearance

• Possess a valid current state-issued driver’s license
• Have current or able to acquire Class A Large Capacity License to Carry Firearms
• Have current or can obtain required background security clearance

Job Qualifications:

Successfully meet all the following

• Pass Drug Test
• Psychological Testing Requirement: CPI/ MMPI tests
• Medical Health Evaluation : Physical exam, Visual, Auditory
• Physical Abilities Test: 1.5 mile run in less than 17.30 min/ 19 push-ups in 2 min
• Be able to wear duty belt (20lbs), stand, walk, run, remain alert.

Training Academy (paid):

Upon Hire, the candidate must be available to successfully complete mandatory 2-week training which includes classroom lectures, tactical portions, firearms range, OC/ Baton, and CPR/ First Aid.

Hana offers a competitive compensation package!

Hana is an equal opportunity employer.