Secretary - Registrar

Polk County Public Schools; Lakeland (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Polk County Public Schools is seeking a Secretary, Registrar for Southwest Middle in Lakeland, Florida. This 12-month position supports school offices by managing student registrations, attendance, and records within the district's student information system.

The role requires establishing accurate student databases, handling transcripts, and coordinating master schedules while delivering courteous customer service to students, families, and staff. BPKilingual skills are a plus.

Qualifications

• Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.
• Knowledge of the operation and program of the school; office practices and procedures; ability to type at a prescribed rate of speed.
• Bilingual/biliterate preferred.

Responsibilities

• Registering students and maintaining active student records.
• Receiving and sending student records and transcripts.
• Maintaining a student master file; keeping attendance records; compiling attendance data.
• Preparing data for computer processing and required reports.

Education

High school diploma or GED

Job description

Polk County Public Schools Southwest Middle, Lakeland, FL, USA, 33803 - Lakeland, Florida Open in Google Maps

Secretary - Registrar

Polk County Public Schools Southwest Middle, Lakeland, FL, USA, 33803 - Lakeland, Florida Open in Google Maps

This job is also posted in Florida Department of Education

Job Details

Job ID: 5987804
Application Deadline: Nov 17, 2026 12:00 AM (UTC)
Posted: Yesterday

Starting Date: To Be Determined

Job Description

Position Title

Secretary, Registrar (12-month)

Custom Job Purpose

This position is responsible for performing clerical and/or record-keeping tasks on the automated student system as required to handle student registration forms, scheduling, sending and receiving student transcripts, records, and student attendance. This position provides support to the elementary school office by maintaining, monitoring, and managing an accurate student database and student records/files; providing customer service and secretarial support; managing the daily student attendance process; and monitoring daily visitors to ensure a safe school environment. Responsible for the administration, coordination and communication of the student and course registration process and master schedule. Responsible for accurate student database information and related reports.

Essential Functions of this Job

Compiles and types school attendance reports or other material from copy, rough draft, or general instructions. Types and processes students' registration, absentee lists, tardy slips, etc. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives, and statistical tabulations. Duties of this position include but are not limited to:

• Registering students.
• Maintaining active student records including grades.
• Receiving and sending student records.
• Maintaining a student master file.
• Requesting and sending student transcripts.
• Keeping student attendance records.
• Completing monthly attendance records.
• Computing F.T.E. reports.
• Keeping class enrollments.
• Complying with requests for proof of age, graduation, enrollment, and driver's education papers.
• Securing health reports on out-of state students.
• Preparing data for computer processing.

Essential Functions of this Job (cont.)

Non-Essential Functions of this Job

Performs other duties as assigned.

Qualifications

Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.

Knowledge, Skills and Abilities

Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Work Context

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Collective Bargaining Agreement

4 - ESP Union - F1 - 12-mo OSP

Salary Grade

N/A

Pay Grade

FSRS

FLSA Status

Non-Exempt

Local Code

10401

EEO5

51

Approval Date

5/10/2022

Date Last Revised

Position Type: Full-time
Job Categories:

Support Staff > Secretary

Job Requirements

Contact Information

• Polk County Public Schools
• 1907 South Floral Ave.
• Bartow, Florida 33830
• Phone: [phone]
• Email: [e-mail]

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