Secretary (Office Automation)

US-Executive-Office-For-U.S.-Attorneys-and-the-Office-of-the-U.S.-Attorneys-; Providence (RI); On-site; USD 65,000 - 82,000; Full time

Job summary

United States Attorneys' Offices are seeking qualified applicants for positions announced through Merit Staffing. The role involves calendar management for the supervisor, screening calls and visitors, and organizing electronic case files and discovery materials.

You will prepare documents for investigations and provide the supervisor with information and recommendations on administrative matters. To be eligible at GS-08/GS-09 levels, you must have the required specialized experience and

Qualifications

• Specialized experience at GS-07 level for GS-08: duties include calendar control, screening calls/visitors, mail handling, document prep, organizing electronic case files, and supporting supervisor with information and recommendations.

Responsibilities

• Manage supervisor's calendar for appointments, meetings, engagements, and conferences.
• Receive and screen telephone calls and visitors.
• Read, screen, and control incoming mail.
• Prepare required documents for investigative and litigative steps.
• Organize electronic case files, discovery materials, exhibits, and other legal documents.
• Perform special assignments for the supervisor (one-time or recurring).
• Provide supervisor with information, feedback, opinions, and recommendations on administrative matters.

Skills

Calendar management

Telephone & visitor screening

Mail handling

Document preparation

Electronic case files

Special assignments

Provide supervisor with information

Typing speed 40 WPM

Job description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-RI-13073989-MS. GS-08: To be eligible at the GS-08 level, you must have at least one year of specialized experience equivalent to the GS-07 level. Specialized experience is defined as experience performing the following duties:

• exercising control over the supervisor's calendar for all appointments, meetings, engagements, and conferences;
• receiving telephone calls and visitors, screening those which could be handled without supervisor's help;
• reading, screening, and controlling incoming mail;
• preparing necessary documents for investigative and litigative steps;
• organizes electronic case files, discovery materials, exhibits and other legal documents;
• performing a variety of special assignments of a one-time or recurring nature for the supervisor;
• and providing the supervisor with information, feedback, opinions, suggestions, and recommendations on various administrative matters and topics.

GS-09: To be eligible at the GS-09 level, you must have at least one year of specialized experience equivalent to the GS-08 level. Specialized experience is defined as experience performing the following types of duties:

• reviewing all outgoing correspondence prepared for the supervisor's signature, e.g., action documents, case files, legal documents, and reports;
• composing a variety of written material for the supervisor's signature;
• developing a variety of recurring reports and documents which involve obtaining information from staff, subject files or other sources;
• arranging conferences and meetings for the supervisor;
• organizing electronic case files, discovery materials, exhibits and other legal documents.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

Career Transition Assistance Plan (CTAP)- The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/