Secretary, Medical Admin Sr (Southbridge Cardiology) 40 Hours, Days

UMass Memorial Health; Southbridge (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

Join a forward-thinking healthcare organization dedicated to exceptional patient care and academic excellence. As a Medical Secretary, you will play a vital role in supporting physicians and medical staff, ensuring smooth operations within the medical office. Your responsibilities will include coordinating activities, transcribing reports, and maintaining effective communication with patients and staff. This position offers a supportive environment where every team member contributes to healing and improving the community. If you have a passion for healthcare and a knack for organization, this opportunity is perfect for you.

Benefits

Sign-on Bonus

Flexible Schedule

Diversity and Inclusion Initiatives

Training and Development Opportunities

Qualifications

• 2-3 years of medical secretarial or administrative support experience required.
• 6-12 months of specialized medical secretarial training preferred.

Responsibilities

• Coordinate medical office activities and staff, including training and scheduling.
• Transcribe medical reports and produce correspondence and reports.
• Attend meetings as recording secretary and distribute agendas and minutes.

Skills

Medical Office Procedures

Transcription Skills

Communication Skills

Proficiency in Word and Excel

Tact and Diplomacy

Education

High School Diploma

Medical Secretarial Training

Tools

Medi-Tech

IDX

Lynx

Databases

Job description

Job Description for Medical Secretary/Administrative Support at UMass Memorial Health

Exemption Status: Non-Exempt

Schedule Details: Monday through Friday

Scheduled Hours: 8:30 AM - 5:00 PM

Shift: Day Shift, 8 Hours (United States of America)

Hours: 40

Cost Center: 34000 - 2910 Southbridge Cardiology

This position may have a signing bonus available; a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver—regardless of their title or responsibilities. We are committed to exceptional patient care, academic excellence, and leading-edge research. With over 16,000 employees, we work together as one health system to heal our patients, community, and each other. Everyone plays an important part, every day.

Position Overview

Performs secretarial and administrative support services for assigned physicians, faculty, or medical service line chiefs. The role requires thorough knowledge of medical office procedures and UMMHC administrative practices. Duties involve interfacing with faculty, medical staff, patients, and various administrative personnel, requiring tact and diplomacy. May coordinate medical office activities and staff.

Sign-on Bonus: $3,000

Preferred Experience: Cardiology experience is preferred.

Major Responsibilities

1. Coordinate medical office activities and staff, including training, scheduling, suggesting process improvements, and monitoring performance.
2. Transcribe medical reports from physicians' dictation, produce correspondence, reports, memos, and proofread/edit manuscripts, grant applications, and academic papers.
3. Attend meetings as recording secretary, distribute agendas and minutes.
4. Serve as coordinator for residency, fellowship, clerkship, or graduate/undergraduate education programs.
5. Compose or select standard response letters for routine inquiries and procedures.

Position Qualifications

License/Certification/Education:

• High School diploma.
• 6-12 months of specialized medical secretarial or medical office training.

Experience/Skills:

• 2-3 years of medical secretarial or administrative support experience.

Proficiency in software such as Word, Excel, PowerPoint, databases, Medi-Tech, IDX, Lynx, etc. is required. Equivalent education and experience may be considered if certification or licensure is not required.

UMass Memorial Health is an equal opportunity employer that values diversity and encourages applications from all qualified individuals. We are committed to respect and inclusivity, guided by our Standards of Respect: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player, and Be Kind.

If you require disability assistance to submit an application, please contact [e-mail]. We will respond promptly to your request.