Secretary III (Part-Time)

Salt Lake Community College; Taylorsville (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Salt Lake Community College is seeking a Secretary III to provide administrative and customer service support for the Purchasing and Accounts Payable Department. As the department's primary front desk contact, you will assist college employees, vendors, and the public by delivering information, routing inquiries, and supporting vendor and invoice processing.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to maintain confidentiality.

Qualifications

• High school diploma or equivalent.
• 1–3 years of clerical, administrative support, customer service, or related office experience.
• Equivalent combinations of education and experience may be considered.

Responsibilities

• Serve as the first point of contact for visitors, vendors, and college employees.
• Answer, screen, and route incoming telephone calls.
• Respond to email inquiries and provide general information regarding Purchasing and Accounts Payable services.
• Assist customers in resolving routine issues and direct inquiries to appropriate staff.
• Receive and distribute departmental mail and deliveries.
• Prepare correspondence, reports, forms, and other departmental documents.
• Schedule meetings and maintain calendars as assigned.
• Maintain office records, files, and reference materials.
• Assist with special projects and administrative assignments.
• Perform data entry and routine clerical duties.
• Assist with maintaining vendor records and supporting documentation.
• Update vendor information as directed.
• Organize and maintain vendor files in accordance with department procedures.
• Assist departmental staff with vendor onboarding documentation and record keeping.
• Assist with reviewing invoice matching exceptions.
• Research discrepancies and communicate with departments regarding receiving documentation.
• Support Accounts Payable staff in resolving routine invoice processing issues.
• Perform other duties and special projects as assigned.

Skills

Customer service

Front desk operations

Microsoft Office

Records management

Communication skills

Confidentiality

Teamwork

Education

High school diploma or equivalent

Tools

Banner Finance

Jaggaer

Job description

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

The Secretary III provides administrative and customer service support for the Purchasing and Accounts Payable Department. Serving as the department's primary front desk contact, this position assists college employees, vendors, and members of the public by providing information, responding to inquiries, and directing requests to appropriate staff. The Secretary III performs a variety of administrative, clerical, and records management duties to support efficient office operations and assists departmental staff with accounts payable and vendor administration activities.

Essential Duties & Responsibilities & Knowledge Skills & Abilities

Customer Service and Front Desk Operations

• Serve as the first point of contact for visitors, vendors, and college employees.
• Answer, screen, and route incoming telephone calls.
• Respond to email inquiries and provide general information regarding Purchasing and Accounts Payable services and procedures.
• Assist customers in resolving routine issues and direct inquiries to appropriate staff members.
• Receive and distribute departmental mail and deliveries.

Administrative and Secretarial Support

• Prepare correspondence, reports, forms, and other departmental documents.
• Schedule meetings and maintain calendars as assigned.
• Maintain office records, files, and reference materials.
• Assist with special projects and administrative assignments.
• Perform data entry and routine clerical duties.

Vendor File Administration

• Assist with maintaining vendor records and supporting documentation.
• Update vendor information as directed.
• Organize and maintain vendor files in accordance with department procedures.
• Assist departmental staff with vendor onboarding documentation and record keeping.

Accounts Payable Support

• Assist with reviewing invoice matching exceptions.
• Research discrepancies and communicate with departments regarding receiving documentation.
• Support Accounts Payable staff in resolving routine invoice processing issues.

Other Duties as Assigned

• Perform other duties and special projects as assigned.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures and practices.
• Strong customer service and interpersonal skills.
• Effective verbal and written communication skills.
• Strong organizational and record keeping abilities.
• Ability to maintain confidentiality.
• Attention to detail and accuracy.
• Ability to prioritize multiple assignments and meet deadlines.
• Proficiency in Microsoft Office applications.
• Ability to learn new software systems and processes.
• Ability to work independently and as part of a team.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.

Minimum Qualifications

• High school diploma or equivalent.
• One (1) to three (3) years of clerical, administrative support, customer service, or related office experience.
• Equivalent combinations of education and experience may be considered.

Preferred Qualifications

• Experience working in a college, university, or public-sector environment.
• Experience providing front desk or receptionist services.
• Experience maintaining electronic and paper records.
• Familiarity with Banner Finance, Jaggaer, or similar business systems.

SLCC Information

Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world‑class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.

This position is subject to a successful completion of a criminal background check.