Secretary - Guidance

Spring-Ford Area School District; Royersford (Montgomery County); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Prescription coverage

Paid time off

Tuition reimbursement

PSERS retirement

Job summary

Spring-Ford Area School District is seeking a Guidance Secretary for the 7th Grade Center to provide essential secretarial support to the guidance office, including data entry in Skyward and scheduling activities for students and staff. The role involves confidentiality, enrollment processing, transcripts, testing coordination, and collaboration with counselors and the registrar.

Work hours are 7:30 AM–3:30 PM, Monday through Friday, year-round; starting pay is $22.65 per hour with a

Qualifications

• Requires experience with Skyward scheduling and student data.
• Must complete Act 34, Act 151, and Act 114 clearances.
• Strong clerical and confidentiality skills.

Responsibilities

• Support guidance office with Skyward data entry and scheduling.
• Maintain student records, transcripts, and PIMS codes.
• Greet and assist students, parents, and staff.
• Prepare grade reports, honor rolls, and report cards.
• Assist counselors and registrar with enrollment and testing.

Skills

Skyward

Scheduling

Clerical duties

Confidentiality

Parent interaction

Tools

Skyward SIS

Microsoft Office

Job description

Guidance Secretary - 7th Grade Center

Spring-Ford Area School District is hiring a secretary to support the guidance department at the 7th grade center. This postion provides overall secretarial support to ensure the smooth and efficient operation required of the guidance office.

Spring-Ford Area School District Welcome Video!

Essential Duties And Responsibilities

• Works within Skyward supporting principals with creating and maintaining student and teacher schedules.
• Enters information into Skyward for incoming students.
• Makes changes in Skyward as needed.
• Performs clerical duties such as: copying data, filing, answering telephones, providing information in accordance with district policies, and providing support for guidance department.
• Interacts with students, staff, and parents; responds to routine inquiries and refers unusual or complex inquiries to the appropriate person or department.
• Maintains confidentiality with student and parent information.
• Maintains student files including PSSA, Keystone, and transcripts.
• Follows up on residency issues.
• Reviews child custody agreements to ensure current court orders are on file.
• Ensures coding is accurate for PIMS reporting and FINT codes
• Assists the school psychologist with gathering information for student referrals.
• Works with the registrar to complete new student registration and obtain the necessary school records.
• Assists with tracking course selections and the scheduling process.
• Assists counselors in the administration of PSSA, Keystone, and exams.
• Generates quarterly warning letters for students who are in jeopardy of failing a class and send to parents.
• Responsible for the end of marking period grade changes, honor roll calculations, and anything else needed for report cards.
• Assists school counselors in scheduling meetings.
• Supports new student enrollments following existing procedures.
• Performs any other job related duties/projects assigned by the School Counselors/House Principal/Principal.
• Performs any other job-related duties, projects, and responsibilities as assigned by the Building Principal.

Available: Position begins as soon as possible.

Schedule: 7:30 AM - 3:30 PM, Monday - Friday, 7.5 hours/day, 12 Months (260-262 days per year)

Compensation: Starting hourly rate: $22.65/hour. Spring-Ford Area School District offers a comprehensive benefits package including medical, dental, vision and prescription insurance, as well as paid time off and a tuition reimbursement program. This position is part of the Public School Employees Retirement System (PSERS).

Spring-Ford Area School District is an equal opportunity employer.

Successful external applicants must submit valid and current Act 34, Act 151, and Act 114 clearances less than 1 year old as of their start date. The successful candidate must submit a health record and TB Test less than 90 days old as of their start date prior to starting.