Secretary 3, Athletics/Activities - Starts at $20.56 per hour

Omaha Public Schools; Omaha (NE); On-site; USD 23,000 - 33,000; Full time

Job summary

Omaha Public Schools is seeking a Secretary 3 - Athletics/Activities to provide essential secretarial support for athletics, activities, and events. You will handle phones, scheduling, and office tasks, while maintaining inventory, rosters, and communications with students, staff, and families.

This is a full-time, 12-month, non-exempt position with an hourly rate of $20.56 for the 26-27 school year. Duties include data entry, payments, website maintenance, and confidential record keeping.

Qualifications

• High School Diploma or GED is required.
• Prior office experience is preferred.
• Public school experience is preferred.
• Proficient PC computer knowledge is required.
• Website development/maintenance experience is preferred.
• Ability to manage content in a web editor, Photoshop, and/or WordPress is preferred.
• Graphic design experience is preferred.
• Spanish language proficiency is preferred.

Responsibilities

• Responds to walk-in, phone, and other inquiries promptly and professionally.
• Maintains athletic rosters, schedules, and event changes.
• Coordinates and communicates transportation needs as required.
• Manages payments, deposits, and invoice processing for athletic events.
• Maintains the athletic website and ensures accurate records.
• Distributes communications to students, parents, and staff.
• Backs up other office staff as needed.

Skills

Office administration

Communication

Organization

Spanish language

Education

High School Diploma or GED

Tools

Photoshop

WordPress

Web editor

Job description

POSITION TITLE: Secretary 3 -Athletics/Activities

POSITIONINFORMATION:

Reports to: Building Principal

Hours to Work: 8.0 hours per day

Work Schedule/FLSA Status: Full-time, 12-month / Non- Exempt

Hourly Rate: $20.56 26-27 School Year Hourly Rate - Step 1

Position Purpose: Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed.

Essential Performance Responsibilities

• Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
• Coordinates school supply orders and annual order requisitions. Shares responsibility in distributing orders and maintaining inventory.
• Maintains practice schedules, athletic rosters, and event changes including notifications.
• Coordinates and communicates bussing needs as required.
• Maintains student parking permit records, orders hang tags as required.
• Verifies officials for athletic events.
• Maintains the athletic website.
• Accurately maintains book keeping, schedules, inventory, and vendor records.
• Uses electronic forms to maintain records of building use for offsite locations.
• Prepares request for payments for invoices received for athletic events.
• Deposits money collected from various activities.
• Enters activity card receipts into software.
• Works with office staff to distribute student, parent, and staff communications.
• Completes copy requests for teachers and administrators as needed.
• Uses intra-school communication systems including intercom, various alarms, paging, etc. as required.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.
• Creates programs, rosters, certificates, and other word processing documents.
• Follows oral and written directions accurately.
• Serves as a backup for other office staff as needed.

Additional Duties

Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Equipment

This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS’s guidelines for equipment use.

Travel

Limited travel may be required.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments
• Occasional overtime may be required by the supervisor
• Must have organization, time management, communication, and interpersonal skills.
• Ability to read and use information from written materials and visual displays.
• Ability to work in standing/walking positions on a frequent basis throughout the work shift.
• Ability to bend, kneel, stoop and maintain balance while performing job related tasks.
• Ability to work outdoors during outdoor student activities
• Additional demands may be required upon request from the Supervisor

Interrelations

• Contact with personnel within the district and with customers and vendors.
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks.
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge, Skills, and Abilities

• A High School Diploma or GED equivalent is required.
• Previous experience working in an office setting is preferred.
• Previous experience working in a public school setting is preferred.
• Proficient PC computer knowledge is required.
• Website development and maintenance experience preferred.
• Ability to manage content in a web editor, Photoshop, and/or word press preferred.
• Graphic design experience preferred.
• Possesses a general understanding of athletic contest preferred.
• Demonstrate proficiency of the English language to read and communicate with others.
• Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.
• Knowledge of District computer software preferred.
• Ability and patience to work with students and parents.
• Demonstrate proficiency in the ability to take initiative and work independently
• Excellent organizational skills
• Demonstrate a positive attendance record and prior work history
• Excellent oral and written communication skills.
• Displays a significant degree of professionalism and confidentiality.
• Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon

• Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.
• A background check which demonstrates to OPS that background is acceptable for the position.
• Verification of U.S. citizenship or legal authorization to work in the United States.
• Successful completion of a pre-employment drug test (if required for position offered).
• Successful completion of a tuberculosis skin test (if required for position offered).
• Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position.

Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.

EQUAL OPPORTY EMPLOYER