Secretary 12 Month, Logistics

Howard County Public School System; Guilford (MD); On-site; USD 48,000 - 62,000; Full time

Job summary

The Howard County Public School System is seeking a Logistics Assistant to support the Logistics Center operations. You will maintain records, process Workday orders, and assist with budgeting while coordinating office functions and communications across departments.

Responsibilities include picking/packing orders, supporting the Central Office Mailroom, and ensuring accurate data entry and timely messages to internal teams. This role requires 3 years of admin experience and a HS diploma.

Qualifications

• High school diploma or GED required.
• Three years of general administrative support or clerical experience; college credits can substitute for experience.

Responsibilities

• Maintain physical and electronic records for the Logistics Center.
• Process Workday orders for all HCPSS locations.
• Assist with budget management and financial processes.
• Coordinate office functions and communications.
• Picks/packs Health Services and other fulfillment orders as needed.
• Support Central Office Mailroom coverage as required.
• Ensure accurate data entry and logging of logistics transactions.

Skills

Attention to detail

Multitasking

Administrative organization

Problem solving

Collaboration

Education

High school diploma or GED

Associate degree or 60 credit hours may substitute for up to 2 years

Tools

Workday

Excel/Word

Warehouse/Inventory software

Job description

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page. Join our award-winning workforce and make a difference in the lives of our students!

DESCRIPTION

The Logistics Assistant is an administrative position that includes multiple areas of responsibilities at the Logistics Center. This position will report directly to the Materials Management & Logistics Manager to provide daily support. This position performs a variety of complex secretarial, clerical, and administrative functions to maintain the Logistics Center operation. This position is directly responsible for keeping, tracking and logging accurate records for all Logistics Center transactions, KPI's, mileage, pieces delivered, and additional engagement with the Logistics Center team. The Logistics Assistant will also have responsibilities for fulfilling Workday orders as well as provide coverage for the Central Office Mailroom when needed.

MINIMUM QUALIFICATIONS

• Education: High School diploma or GED (must scan and upload to the online application).
• Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here.
• Experience: Three years of general administrative support or clerical experience. An Associate Degree or the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required experience.

PREFERRED QUALIFICATIONS

• Experience with Warehouse Management and Inventory Systems
• Experience with financial management system (accounts payable/budgeting)
• Experience with Warehouse or Inventory Control

ESSENTIAL POSITION RESPONSIBILITIES

• Manages and maintains all physical Logistics Center records for Pickup and Deliveries and performs data entry of this information daily.
• Creates and maintains electronic databases, spreadsheets and logs, with the ability to accurately file all records and documents relating to Logistics Center workflows.
• Assists Manager with budget management.
• Organizes all aspects of office functions.
• Processes Health Services and other fulfillment orders in Workday system for all HCPSS locations on a daily basis.
• Picks and packs Health Services and other fulfillment orders as needed.
• Ensures that all incoming phone calls are answered and messages from internal and external customers are communicated accurately and timely to the correct individual/department.
• Assists in selecting and packing all products for Logistics Center distributions as needed throughout the fiscal year. Distributions include but not limited to PPE, Special Education, Fine Arts, Elementary Math, Social Studies, and Curriculum.
• Assists with weekly workflow for the surplus auction items that are returned to the Logistics Center. Areas of responsibility are accurate listing of items and public auction Website, and answering questions by auction bidders.
• Provides coverage for the Central Office Mailroom as needed.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge Logistics & Supply Chain Operations: Comprehensive understanding of pickup/delivery documentation, fulfillment workflows, and inventory of "pick and pack" processes.
• Database & Records Management: Deep knowledge of physical and electronic filing systems, including data entry standards and document retention for logistics logs.
• Financial & Budgetary Principles: Understanding basic budget management and fiscal year distribution cycles.
• Enterprise Resource Planning (ERP): Proficiency in the Workday system, specifically regarding order processing and fulfillment modules.
• Auction & Surplus Procedures: Familiarity with public auction website protocols, surplus item listing requirements, and bidder communication standards.
• Skills Data Integrity & Entry: High-level accuracy in maintaining electronic spreadsheets, databases, and logs to ensure real-time tracking of logistics data.
• Administrative Organization: Expert ability to coordinate multi-faceted office functions, including mailroom operations and high-volume phone communication.
• Fulfillment & Warehousing: Skilled in the physical picking and packing of diverse products, ranging from Health Services supplies to curriculum materials.
• Software Proficiency: Advanced use of Microsoft Office Suite (Excel, Word) and specialized procurement/logistics software.
• Professional Communication: Excellent verbal and written communication skills for relaying messages between internal departments and external bidders.
• Abilities Multitasking & Prioritization: Ability to manage daily data entry and order processing while simultaneously assisting with large-scale seasonal distributions (e.g., PPE, Fine Arts, Math).
• Attention to Detail: Ability to accurately list auction items and maintain precise records for audit and budget purposes.
• Adaptability: Ability to pivot between office-based administrative tasks and physical warehouse support as needed.
• Problem Solving: Ability to address inquiries from auction bidders and resolve fulfillment discrepancies within the Workday system.
• Collaboration: Ability to work effectively with management on budget tasks and support various departments (Health Services, Special Ed, etc.) to meet organizational goals.

Working Hours

The duty day for this position is 9.0 hours, which will include a 60-minute unpaid, duty-free lunch period.

APPLICATION REQUIREMENTS

Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

SELECTION CRITERIA

Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closely match the position qualifications and the needs of the school system.

EMPLOYMENT INFORMATION

Compensation

This is an 12-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. This position is salary Grade IX on the Secretaries and Assistants Salary Scale Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.

Benefits

HCPSS offers a comprehensive benefits package for eligible employees. Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.

Pre-Employment Requirements

Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors. All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing. Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship.

EQUAL OPPORTUNITY EMPLOYER

To request an accommodation during the application or interview process due to a documented disability, please email [e-mail]. HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.

IMPORTANT ANNOUNCEMENT

All current HCPSS candidate pools will close to new applications on November 16, 2026 as we perform annual system maintenance and refresh our pools. Updated candidate pools will open on November 30, 2026. Candidates will need to submit a new application to indicate continued interest and ensure current information is on file. Postings for specific individual vacancies will remain open and unaffected during this period. Questions may be directed to [e-mail]. We appreciate your patience and interest in employment with HCPSS. The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page. Join our award-winning workforce and make a difference in the lives of our students! To request an accommodation during the application or interview process due to a documented disability, please email [e-mail].