Secretary

St. Louis County, Missouri; Detroit (MI); Vor Ort; USD 23.000 - 28.000; Vollzeit

Zusammenfassung

St. Louis County is seeking a Secretary for Family Court to support essential legal and administrative functions. This role involves drafting pleadings, preparing materials for DJOs and the Prosecuting Attorney, and maintaining case information in the court system.

You will also handle referrals, answer inquiries, and manage attorney files with meticulous attention to detail. The position emphasizes professional communication, proficiency in MS Word and Outlook, and collaboration within a

Qualifikationen

• Three years of experience in a general office environment.
• Experience in a Legal Administrative Environment and Show Me Courts is preferred.

Aufgaben

• Draft and prepare formal legal pleadings, e.g. Petitions, Amendments, Motions to modify, and Certifications for the Court's E-Filing System.
• Prepare and distribute legal and administrative materials to the Deputy Juvenile Officers and Victim Advocate; email Certification documents to the Prosecuting Attorney's Office.
• Enter, update, and manage case information in SMC (docket entries, charges, dispositions).
• Enter and process referrals screened in SMCs.
• Answer phones and inquiries from law enforcement, outside counsel, and school districts.
• Communicate professionally with court officials and legal peers.
• Maintain and organize attorney files for upcoming Hearings and update the Red Files spreadsheet.
• Proficient use of MS Office (Word) and Outlook for email management.
• Attention to detail and dependable teamwork.

Ausbildung

Three years of general office experience

Tools

Microsoft Word

Outlook

Jobbeschreibung

Discover Your Future with Opportunity Central!

Job Description Summary:

Are you looking to grow your career in a rewarding administrative role that keeps you engaged, supports a meaningful mission, and offers opportunities for professional development? Do you thrive in a dynamic environment where each day brings new challenges and the chance to support a dedicated team? Consider joining St. Louis County as a Secretary for Family Court!

Job Description:

Why You Should Consider a Career as a Secretary at St. Louis County:

• Impactful Work: Make a real difference every day by supporting essential operations that keep our organization running smoothly. Your attention to detail and professionalism directly contribute to efficient services, timely communication, and the overall success of the team you support.
• Personal Growth: Build a strong foundation for your career with opportunities to develop valuable administrative, communication, and organizational skills.
• Community Contribution: Be part of an organization that plays a meaningful role in serving the community, helping to ensure accurate information flow, timely responses, and smooth operations that support broader public services.
• Varied Experience: Each day presents new challenges and situations, ensuring a dynamic and engaging work environment.
• Team Environment: Join a supportive, collaborative team that values reliability, communication, and shared success.

Comprehensive Benefits:

St. Louis County offers its employees a variety benefits to meet the needs of its diverse workforce including paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays, 480 hours of paid parental leave, and a robust Wellness Plan. Other benefits include: paid life insurance, credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.

Starting Pay:

$16.80 - $20.16 hourly, based on experience and budget considerations.

Key Responsibilities:

• Draft and prepare formal legal pleadings, e.g. Petitions, Amendments, Motions to - Modify, and Certifications for the Court's E-Filing System. Draft and distribute specialized correspondence, such as Safe School Letters.
• Prepares and distributes legal and administrative materials to the Deputy Juvenile Officers (DJOs) and Victim Advocate of the Court. Prepares and emails Certification documents to the Prosecuting Attorney's Office.
• Accurately enters, updates, and manages case information in SMC, e.g. docket entries, charges, dispositions, etc.
• When applicable, enter and process information on referrals that have been screened in SMCs.
• Serve as a point of contact by answering phone calls and professional inquiries from law enforcement agencies, outside counsel, and school districts.
• Exceptional verbal and written communication skills, with the ability to interact professionally with court officials and legal peers.
• Maintain, organize, update, and process attorney files for upcoming Court Hearings and Hearings held. Update and track the specialized "Red Files" spreadsheet.
• Advanced proficiency in Microsoft Office (specifically Word) and professional email management within Outlook and shared mailboxes.
• Meticulous attention to detail, strong organizational skills, and a proven track record as a dependable team player.

Minimum Qualifications:

• Equivalent to three years of experience in a general office environment.
• Experience in a Legal Administrative Environment and Show Me Courts is preferred .

Pre-Employment Process Requirements:

Applicants will be evaluated based on relevant education, experience, responses to supplemental questions, and other work-related information provided on the application. Resumes are supplementary and do not replace the required application.

All candidates will receive notifications regarding application status once determined. Status updates are provided via email and can be found within each candidate's Workday profile.

Responses that qualified candidates provide to the application questions will count as 100% of their final evaluation score. A candidate must earn a qualifying grade of 70 or more on the interview