SEA HR Specialist

Swissport; Seattle (WA); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Swissport in Seattle seeks an HR Specialist/Coordinator to manage airport credentials, badges and access seals in line with TSA and security regulations. You will track employee status from training to active employment, support audits, and help maintain accurate headcount data.

The role demands detail orientation, ability to work in a fast-paced environment, and 1–2 years in regulated settings. Benefits include health, dental, life, 401(k) and paid time off.

Qualifications

• 1–2 years of experience in a similar or regulated environment.
• Strong attention to detail and accuracy in data entry and documentation.
• Proficiency in Microsoft Excel for tracking, reporting and formulas.

Responsibilities

• Process and manage airport identification credentials, badges and seals.
• Track employee statuses from training through active employment.
• Support audits and ensure data accuracy and documentation completeness.
• Provide regular reporting on headcount vs badge/seal status and compliance metrics.
• Maintain up-to-date records of badge statuses (active, expired, terminated).
• Coordinate badge/seal renewals and communicate deadlines to departments.
• Ensure compliance with TSA and airport security regulations.
• Assist with front desk and general HR tasks as needed.
• Communicate badge processes clearly to employees and team leads.

Skills

Onboarding coordination

Credentialing

Data entry accuracy

Audits and regulatory compliance

Microsoft Excel

Communication skills

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Excel

Job description

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

The HR Specialist/Coordinator is responsible for processing and managing airport identification credentials, including badges and access seals, in compliance with TSA and airport security regulations. This role ensures accurate tracking of employee statuses, supports audits, and helps maintain current headcount data from training through active employment. The ideal candidate is detail-oriented, thrives in a high-volume, fast-paced environment, and excels in coordination and record management.

The expected pay rate is $27.00/hour. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Your activities

• Work closely with Training and Operations teams to confirm onboarding completion and eligibility for credentialing.
• Facilitate submission of paperwork for background checks and fingerprinting to process badges and seals for new hires, ensuring all regulatory requirements are met (ie. Valid IDs, supporting documents)
• Manage and track badge and seal issuance then updating status to reflect in system records accurately.
• Coordinate and manage badge and seal renewals by tracking expiration dates and proactively communicating with departments to ensure timely compliance.
• Maintain complete and up-to-date records of badge statuses (e.g., active, expired, terminated, pending).
• Support internal and external audits by ensuring data accuracy and documentation completeness.
• Provide regular reporting on active headcount vs badge/seal status, and compliance metrics.
• Maintain precise and accurate data entry in all systems and ensure adherence to data retention policies.
• Communicate badge/seal processes and deadlines clearly to employees and team leads.
• Perform various other HR tasks to support team such like, but not limited to front desk, filing, employee assistance, etc.

Your profile

• Proven ability to work in a fast-paced, high-volume setting with shifting priorities.
• 1–2 years of experience in a similar or regulated environment (e.g., airport, government, corporate security, HR admin).
• Strong attention to detail and accuracy in data entry and documentation.
• Proficient in Microsoft Excel (data tracking, filtering, reporting, and formulas).
• Experience managing or supporting audits and regulatory compliance.
• Demonstrated ability to track and manage employee statuses, including onboarding and credentialing timelines.
• Excellent organizational, time-management, and communication skills.
• Ability to manage sensitive information confidentially and responsibly.
• High school diploma or equivalent required; associate degree or higher preferred.
• Must be able to pass a criminal background check and obtain required airport security clearances.
• Able to collaborate on projects, maintain effective relationships
• Proficiency in spoken and written English

Preferred Qualifications

• Familiarity with TSA regulations, airport security protocols, and badging systems.
• Experience with employee onboarding or credentialing software.
• Strong customer service background in compliance-driven environments.

What We Offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!