Scientific Program Analyst

GAP Solutions, Inc.; Rockville (MD); On-site; USD 90,000 - 130,000; Full time

Job summary

GAP Solutions, Inc. seeks a Scientific Program Analyst to support the NINDS Division of Neuroscience, CSC Cluster, with emphasis on research portfolios involving neural circuits and translational neuroscience.

The role focuses on timely, accurate, policy-compliant portfolio analysis and reporting. The position involves coordination with program staff, stakeholders, and external partners to advance CSC priorities in basic, translational, and clinical neuroscience research within NIH.

Qualifications

• Experience in scientific program analysis or biomedical research program management.
• Strong written and verbal communication skills for preparing reports and presentations.
• Proficiency with literature searches and database management.

Responsibilities

• Work with staff on existing and new project initiatives related to neural circuits and translational neuroscience.
• Organize and maintain project documentation; track progress using PM tools.
• Prepare scientific and programmatic presentations, tables, graphs and abstracts for meetings and reports.
• Conduct literature searches and manage references using bibliographic software.

Job description

Position Objective:The Scientific Program Analyst will provide scientific and programmatic support to the NINDS Division of Neuroscience, especially the Channels, Synapses, and Circuits (CSC) Cluster, with emphasis on research portfolios involving neural circuits, synaptic transmission and plasticity, membrane proteins, channelopathies, epilepsy, and related translational neuroscience.

The objective is to support timely, accurate, and policy-compliant portfolio analysis, scientific coding, reporting, and funding related activities; strengthen coordination with program staff and stakeholders; and advance CSC priorities in basic, translational, and clinical neuroscience research for the National Institute of Neurological Disorders and Stroke (NINDS) within the National Institutes of Health.

Duties And Responsibilities

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives. 4
• Work with staff on the concept development, planning, execution and support of all project-related activities.
• Organize and maintain project documentation and communications; track project progress using project management tools.
• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
• Request information from and provide responses to principal investigators program staff and others on scientific and programmatic issues.
• Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
• Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
• Organize and analyze reports in a scientific area as assigned.
• Read, interpret, analyze and condense material from a variety of sources for presentation.
• Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
• Compiles data and creates and prepares graphs, slides and presentations.
• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic con-text for use at presentations and meetings.
• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
• Organize existing slides/presentations/talking points into a functional database/library.
• Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation. 2
• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, .meetings, workshops and group updates.
• Performs logistical planning of various scientific meetings, lectures, workshops.
• Attend meetings, training and conferences in support of program initiatives.
• Develop a template for reporting meeting minutes to Program staff.
• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops and special projects. 5
• Identify, assess, draft, edit, revise and assemble necessary background materials.
• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
• Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
• Prepare and give formal presentations for division leadership and other interest groups.
• Give regular progress reports to sponsor and stakeholders.
• Coordinate with strategic project leaders on the logistics annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic reviews to address key issues.
• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide and exchange information with Network investigators, their staff and other relevant individuals.
• Organize and coordinate program activities; manage agendas, meetings, background materials and minutes.
• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.
• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept appraised of progress of integrated tasks and next steps.
• Work with the Director of Strategic Initiatives on the development of strategic plans, initiatives, solicitations and consultation activities.
• Draft funding plans; develop milestones and budgets for current and potential projects; and for transitioning projects through different phases and stages.
• Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress. 3
• Conduct project close out reviews to reflect on current processes and identify areas for improvement.
• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.
• Lead efforts to improve the Branch website so that it can better meet the use and the goals of the communications plan.
• Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.
• Identify needs for and develop new formats and databases for reporting program management and budgetary data.
• Research and assemble outlines of new milestone proposals for evaluation by staff.
• Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency. 1
• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs