Scientific Grant Writer - Hybrid

University of Miami; Miami (FL); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits package

Tuition remission

Medical and dental insurance

Job summary

The University of Miami is seeking a full-time Hybrid Scientific Writer 2 at their UHealth medical campus in Miami. This role involves analyzing complex scientific data and collaborating with Principal Investigators to develop scientific documents while maintaining clarity and compliance with guidelines.

The ideal candidate holds a Bachelor’s degree, has at least 4 years of relevant experience, and is skilled in scientific writing and project management. Competitive salaries and a comprehensive benefits package are offered.

Qualifications

• Minimum 4 years relevant experience required; scientific experience and grant-writing experience preferred.
• Ability to prioritize work under pressure while meeting deadlines.
• Ability to work independently and/or in a collaborative environment.

Responsibilities

• Creates and maintains competitive application templates for grant proposals.
• Formats substantive copy and performs scientific editing, proofreading, and finalizing of documents.
• Collaborate with teams to develop, maintain, and refine grant proposals, manuscripts, and templates.

Skills

Communication skills

Data analysis

Attention to detail

Project management

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office

Job description

Full Time Hybrid Scientific Writer 2

Location: UHealth medical campus, Miami, FL Full‑time hybrid position (1× a week or as necessary). The role involves collecting and analyzing complex scientific data and translating findings for target audiences, and assisting the Principal Investigator (PI) with the development and completion of scientific documents.

Core Job Summary

The Hybrid (1× a week or as necessary) Scientific Grant Writer 2 collects and analyzes complex scientific data and concepts within a variety of fields and translates them through written or oral methods into prose appropriate to the level of understanding of the target audience. This job also assists the Principal Investigator (PI) with the development and/or completion of scientific documents, which include the creation, formatting, proofreading, editing and finalization of scientific documents.

Core Job Functions

• Creates, implements, and maintains competitive application templates for grant proposals.
• Formats substantive copy and performs scientific editing, proofreading, and finalizing of documents as required and requested.
• Ensures readability, clarity, consistency, and conformance to applicable submission requirements.
• Reviews and ensures document language is scientifically/medically correct, responsive to the document requirements, consistent, and justifiable; notifies appropriate PI or leader and suggests alternative language as required.
• Communicates (telephone, email, meetings) with principal investigator and key senior leadership authors as necessary to ensure the accuracy and clarity of documents; meets both internal and sponsor submission deadlines.
• Researches, composes and edits clinical/statistical reports and study protocols.
• Summarizes data from clinical studies for submission to appropriate governmental/regulatory agencies.
• Edits all extramurally funded proposals for grammar, readability, clarity, consistency, and conformance with all applicable requirements.
• Works closely with presenters in the development of scientific presentations, ensuring accuracy and adherence to length and time allowed for presentation.
• Ensures that documents conform with all applicable regulations, current guidelines, and policies; informs appropriate PI or director as required and suggests appropriate correction.
• Obtains and maintains the documentation for any required copyright transfers, conflict of interest statements, or other publisher‑specific requirements.
• Tracks progress and responds to publication queries as appropriate.
• Adheres to University and unit‑level policies and procedures and safeguards University assets.

Qualifications

• Bachelor’s degree in a relevant field required.
• Minimum 4 years of relevant experience required; scientific experience and grant‑writing experience preferred.
• Ability to communicate effectively in both oral and written form.
• Skill in collecting, organizing and analyzing data.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to work independently and/or in a collaborative environment.
• Commitment to the University’s core values.
• Proficiency in computer software (e.g., Microsoft Office).

Knowledge, Skills and Attitudes

Maintains strong knowledge of scientific writing conventions, including grammar, punctuation, usage, tone and style guides (AMA, CSE). Exceptional project management, interpersonal, and communication skills.

Department Specific Functions

This position forms part of the Proposal Development (PD) team and works closely with the Associate Director of PD to advance the NCI Cancer Center Support Grant (CCSG) and the Sylvester strategic plan through expert scientific writing, editing, and template management. Responsibilities include composing and editing grant applications, manuscripts, institutional progress reports, and other communications using scientific writing for clarity, consistency in information, tone and voice, and conformance with any applicable RFA requirements. Works with the PD team to develop and maintain the CCSG templates, Sylvester Style Guide, and other important institutional documents. Serves as a trusted source for investigators, enhancing confidence and success in applying for major research funding. Supports the evolution of the PD team into a central resource for large‑scale, high‑stakes submissions and helps build credibility and visibility within Sylvester to ensure broad engagement across departments.

Department Specific Job Duties

• Collaborate with Proposal Development team, scientists, faculty, and the pre‑award team to develop, maintain, and refine competitive grant proposals, manuscripts, and institutional templates (e.g., CCSG, RPPRs, SPOREs) that adhere to external and internal institutional requirements and Sylvester's strategic plan.
• Draft, edit, and format key proposal sections—Specific Aims, Research Strategy, Biosketches, etc.—ensuring clarity, scientific accuracy, and a consistent institutional voice.
• Review and proofread assigned extramurally funded grant applications, manuscripts, and annual reports for grammar, readability, data integrity, and compliance with sponsor instructions and internal style guides (AMA, CSE).
• Summarize and translate complex clinical, statistical, and preclinical data into concise prose for inclusion in grants, regulatory submissions, and manuscripts.
• Track proposal timelines and coordinate document flow among collaborators, co‑investigators, development officers, and other partners to meet internal review and sponsor deadlines.
• Support the marketing and development teams by providing scientifically sound copy for newsletters, web content, donor reports, and special communications tied to Sylvester’s fundraising goals.
• Facilitate writing workshops and offer individualized coaching to junior faculty, postdoctoral fellows, and trainees on effective scientific storytelling and writing best practices.
• Maintain the PD website with clear, concise information for Sylvester members and ensure all inquiries are addressed promptly and professionally.
• Maintain a log of all inquiries received, support provided, and project outcomes in a clear and systematic format with accurate records of assistance given.
• Continuously evaluate and enhance proposal workflows, gathering user feedback and recommending new tools or process improvements to boost team efficiency and proposal success rates.
• Collaborate with the PD team on creating and sustaining performance metrics that reflect the team's impact on Sylvester's strategic and financial goals.

Benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

Equal Opportunity Employer

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full‑time

Employee Type

Staff