School Operations Associate or Manager (2026-2027)

Zeta Charter Schools; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

Flexible spending accounts

403(b) retirement plan with matching contributions

Monthly wellness stipend

Live therapy sessions through Talkspace

MacBook Air and mobile phone reimbursement

Fully stocked teacher workrooms with snacks and coffee

Professional development books

Job summary

Zeta Charter Schools is seeking a School Operations Associate or Manager based in New York. This role involves leading day-to-day school operations, ensuring smooth enrollment, records, and facility logistics. A Bachelor’s degree and strong organizational abilities are required, along with a preference for Spanish-speaking candidates. Zeta offers comprehensive benefits, professional growth opportunities, and a culture that values diversity and equity.

Qualifications

• Must possess a Bachelor’s degree.
• Proven organizational abilities are essential.
• High attention to detail is required.

Responsibilities

• Own and execute core school operations across multiple functional areas.
• Support operational systems maximizing effectiveness.
• Manage purchasing and inventory systems responsibly.
• Assist with vendor relationships and negotiations.
• Collaborate with school leaders to maintain a safe environment.
• Plan and execute school-wide systems and projects.

Skills

Organizational abilities

Attention to detail

Spanish-speaking

Education

Bachelor’s degree

Job description

Follow your passion

Are you ready to lead the next chapter of educational excellence? At Zeta, we pursue an unprecedented combination of high academic achievement and social-emotional development for our students. We insist that every student receives a world-class education while fostering a love for learning. We are passionate about changing the landscape of public education in New York City and beyond, and we are uncompromising in our mission.

We currently operate multiple elementary and middle schools across the Bronx, Upper Manhattan, and Queens, and continue to grow — opening 1–2 new schools each year, because children in every community deserve excellent, equitable education. As part of this organizational expansion, we are also preparing to welcome our first‑ever Zeta High School class of 9th graders in the 2026‑27 school year, a milestone that marks the next chapter in our mission to provide a world‑class, PreK‑12 pathway.

Deliver powerful results

To achieve our vision, we are searching for a School Operations Associate or Manager with a Bachelor’s degree, proven organizational abilities, and a high attention to detail. The position title will be commensurate with candidate experience relative to Zeta’s organizational levels. There is a strong preference for Spanish‑speaking applicants.

Responsibilities

• Own and execute core school operations with excellence, ensuring smooth, reliable day‑to‑day functioning across enrollment, records, purchasing, inventory, and building logistics.
• Support and strengthen efficient, scalable operational systems that maximize effectiveness across the school building, in close partnership with the Operations Director.
• Manage day‑to‑day and long‑term purchasing and inventory systems, using data, forecasting, and best practices to steward school resources responsibly.
• Assist with vendor relationships and negotiations, particularly in support of food service programs, facilities needs, and school renovations.
• Collaborate closely with school leaders and teammates to maintain a safe, organized, and high‑functioning school environment where students and staff can thrive.
• Plan, manage, and execute school‑wide systems and projects, including student enrollment processes, student record maintenance, and long‑term operational initiatives.
• Serve as a welcoming ambassador of Zeta’s mission and growing brand, ensuring all students, families, staff, and visitors experience warmth, professionalism, and "Family Wow."
• Own front office operations, serving as the primary point of contact for visitors and families and delivering consistently world‑class service.
• Plan and execute school‑wide events and communications, including maintaining the school events calendar and producing weekly family communications and newsletters.
• Build and sustain strong, authentic relationships with students, families, staff, and community stakeholders so every member of the school community feels informed, supported, and included.
• Model strong ownership, attention to detail, and problem‑solving, contributing to a culture of operational brilliance and joyful community across the school.

How does Zeta invest in you?

We offer great benefits

• Comprehensive and affordable medical, dental, and vision plans
• Flexible spending accounts for eligible medical purchases and commuter expenses
• 403(b) retirement plan; Zeta offers matching contributions toward your savings
• Competitive compensation

We provide awesome perks

• Monthly stipend for wellness and lifestyle expenses (gym memberships, salon appointments, concerts – it's up to you!)
• 4 live therapy sessions per month through Talkspace and free Headspace subscription
• MacBook Air and specified monthly reimbursement for use of a mobile phone
• Fully stocked teacher workrooms with favorite snacks and Nespresso machine
• Zeta swag, team outings, and NYC’s finest sweet treats
• Books for professional development

We care deeply about your personal and professional growth

• Clear pathway to professional growth
• Consistent feedback and support from managers and teammates
• Community Circle practice to build and strengthen our sense of team
• Interactive Mindfulness and DEIJ programming

Apply Now!

Equity is at the heart of our mission. We have a deep commitment to pursuing diversity and striving for equity. Zeta is an equal opportunity employer. Candidates of all backgrounds are encouraged to apply. Work authorization is required (candidate must have permanent authorization to work in the U.S.).